Trucking Accounting Software

Workday Enterprise Resource Planning (ERP) Tool

Workday is a cloud-based SaaS (Software as a Service) solution designed to provide Enterprise Resource Planning (ERP) tools to businesses of all sizes.. Read more

12 Reviews

Wave Accounting Platform

Wave is a free web-based accounting platform geared towards small and growing businesses, consultants, entrepreneurs, and freelancers. The solution of.. Read more

11 Reviews

Oracle JD Edwards EnterpriseOne

Oracle JD Edwards EnterpriseOne is a cloud-based solution offering Enterprise Resource Planning (ERP) and supply chain management services to small, m.. Read more

10 Reviews

Activity HD

AcrivityHD by nQativ is a web-based SaaS ERP accounting software geared towards small to midsized businesses. ActivityHD allows users with advanced to.. Read more

10 Reviews

Sage Intacct

Sage Intacct is a best-in-class cloud accounting and ERP software and is the preferred cloud financial management application for the AICPA. The softw.. Read more

5 Reviews


QuickBooks Enterprise is an accounting solutions suite that offers end-to-end accounting services for growing businesses and non-profit organizations... Read more

5 Reviews


NetSuite is a web-based enterprise-level business management solution that offers Customer Relationship Management (CRM) and Enterprise Resource Plann.. Read more

5 Reviews


FreshBooks is a cloud-based accounting suite designed for small to mid-sized businesses. The software is most popular for streamlining client invoicin.. Read more

5 Reviews

DENALI Business

Denali Business, a Cougar Mountain product, is an accounting software geared towards small to midsize businesses. The solution has the ability to cust.. Read more

5 Reviews

Zoho Invoice (Accounting & Finance Tool)

Zoho Invoice is a powerful accounting and finance tool which is developed to meet the invoicing needs. This tool is highly efficient for small to mid-.. Read more

0 Reviews


TimeSolv is a cloud-based time tracking and billing solution that caters to accountants, consultants, architects, lawyers, and freelancers, helping th.. Read more

0 Reviews

Sunrise Accounting Application

Sunrise is a powerful cloud-based accounting application. It is profoundly helpful for small businesses and freelancers as it enables them to keep tra.. Read more

0 Reviews


FreeAgent is accounting software that is designed for small business owners and freelancers. This software is cloud-based which makes it accessible fr.. Read more

0 Reviews

Trucking Accounting Software Buyers Guide

Last updated: May 27, 2022

Just like other businesses, trucking companies also have specialized accounting needs. They have to monitor inventory, traveling for their drivers and heavy machinery. Therefore, trucking accounting software or transportation accounting software are there to ensure the proper maintenance for trucking companies. Trucking accounting software offers more than just standard accounting features such as accounts payable and accounts receivable, general ledger, etc. These systems are equipped with solutions including transportation-specific and freight per-mile pricing, vehicle tracking, driver-dispatcher communication options to cater to the specialized needs of trucking companies.

What is Trucking Accounting Software?

The main purpose of a trucking accounting software is to assist small or large trucking companies to track expenses, loads, and run trip reports with ease. This automates various transportation-specific tasks such as billing customers, paying drivers, assisting with tax compliance, organizing pay roll, monitoring fuel costs as well as filing quarterly International Fuel Tax Agreement (IFTA) reports.

Trucking associated with extensive travels presents unique challenges and needs, and to tackle them, a good trucking accounting software is required. A trucking accounting solution can assist users while mapping routes and calculating industry-standard ratings, fuel tax, and practical miles. Users can also automate fleet management, dispatch, and maintenance for trucking companies by using trucking software.

Why do you need a Trucking Accounting Software?

Trucking businesses can make use of trucking accounting software to utilize accounting functions that are more advanced and user-friendly. Using accounting software designed specifically for trucking companies can enable businesses to perform fleet-specific functions such as settlements, load tracking, and IFTA tax reporting. Moreover, a trucking accounting software can make trucking businesses better in a number of ways including:

  • Track loads: Users can utilize trucking accounting software to track detailed information for each load, such as delivery date and time, truck information, expenses, and driver details.
  • Track expenses: Businesses can easily keep a track of tolls, fuel, parking, and other expenses for each trip using trucking accounting software.
  • IFTA tracking/reporting: With an accounting software designed for trucking companies, users can track the required data by the municipality, so they can complete the quarterly filing of the IFTA reports.
  • Generate trip report: Geared to automate all trucking tasks, a trucking accounting software also allows users to run a report that considers vehicle mileage, all expenses, pay drivers and maintenance to bill customers, and do IFTA reporting.
  • Track income: Users can also bill customers on the go after a load has been delivered.

Zoho Expense

What to Consider when Evaluating a Trucking Accounting Software?

Trucking accounting software streamlines most of the business's dispatching and fleet management tasks, which means saving your drivers and dispatchers a good deal of time. However, it is important to be careful while selecting transportation accounting software. The first thing to consider is any frustration employees experience while performing routine tasks, along with identifying the places that are not directly producing substantial revenue.

Here’s a checklist to evaluate trucking accounting software:

  • How many vehicles do you have?
  • Does your transportation business carry passengers or freight?
  • Do your customers require to make any reservations? If yes, do you want to facilitate them to do that online?
  • Do your drivers already use smartphones or GPS to be able to integrate them as a part of your mobile solution?
  • Is your routing complicated? Would your business benefit from an automated routing solution?

Answers to these questions can narrow down the list of transportation accounting software and focus on the ones that will suit your business the most.

Key Features

Expense management

Trucking Accounting systems enable users to capture business expenses due to extensive traveling such as food, mileage, lodging, and more to create detailed expense reports as well as submit claims to management for timely reimbursement.

Safety and compliance

A transportation accounting software improves compliance in this vigorously managed industry that includes fuel taxes and different additional charges and limiting driver hours. This incorporates driver capability, drug screens, physicals, MVRs, therapeutic activity and banners to the dispatcher for drivers not in compliance.

Financial reporting

With transport-specific software, users can easily streamline the process of running financial reports such as profit and loss (P&L) statements, expense reports, and balance sheets. This adds transparency to financial records and ensures more accurate data tracking.

Fleet maintenance

Transport companies want every accident and maintenance detail to be reported. Therefore, they make use of fleet management modules to process claims, report accidents, schedule tasks, and regular maintenance, and track the value for tax management with ease.


Most transporting accounting software feature an integrated payroll module that assists companies to track driver expenses, benefits, wages and simplify the process of tax preparation. They also include features including direct deposit to help streamline the payments and ensure employees are paid on time and determine wages are available for instant use.

Mobile solutions

Mobile solutions are crucial aspects of any business. For transport companies, proper communication between the drivers and the corporate office is very important. Mobile features for transportation and trucking are offered by a trucking accounting system that allows the dispatcher to send orders, pickup and check delivery information and send route maps to the drivers' smartphone.

Benefits of Having a Trucking Accounting Software

The key benefits of utilizing a transporting accounting software include better truck utilization, enhanced communication among dispatchers and drivers, improved delivery rate along the ability to manage complex, yet higher-paying, freight, seamless accounting and integration. The list also includes a simplified IFTA fuel tax reporting as well as strong business intelligence.