Clinic Management EMR Software Guide
Clinic Management EMR Software Buyers Guide 2021
Clinic management EMR systems are computer software explicitly designed to coordinate and integrate all the essential activities such as scheduling appointments, storing patient databases, including their prescriptions, reports, billing, etc., involved in administering and running a healthcare facility. These tools focus on improving doctors’ workflow efficiency & lead to a higher reimbursement rate from health care insurance company providers. They also help with outpatient management and speed up services offered by the clinic, including procedures, issuing medicines, x-ray work, lab work, and more.
The EMR side, on the other hand, focuses on automating doctors’ clinical operations through digitally stored patient charts that provide access to demographics, histories, medications, test results, and SOAP notes.
Having said so, an EMR software solution will add value to your infrastructure by managing the doctors’ heavy workflow. An EMR software will simplify your clinical tasks and add more value that is lower in cost usage.
When it comes to EMRs, there are a million choices on the market. Finding quality-care software is a daunting task. While many practices use a paper-based healthcare system, they are time-consuming and prone to errors.
Implementing EHR software will make your life a hundred times easier. And to get you started, this guide will help you begin your process of searching for EMR systems for your practice by providing you with information on features and tips to consider.
Get the hang of all the ins and outs of EMR software with our detailed guide!
Features of a Clinic Management EMR Software
Choosing a clinic management EMR will help you improve patient care. It makes the entire administrative, clinical, and billing process seamless. To understand the software mechanics, it is advisable to first learn about its various features and functionalities. Before choosing, you should check if the software has the following prospective characteristics:
To streamline the entire billing process, it must offer automated medical billing that can provide real-time verification of insurance coverage and eligibility.
Track multiple claims across the entire revenue cycle for seamless, streamlined revenue cycle management.
Your practice management EMR should offer the option to insert the Healthcare Common Procedure Coding System (HCPCS), International Classification of Diseases (ICD), and Current Procedural Terminology (CPT) coding sets.
An important feature that allows patients to book appointments for checkups, equipment, and rooms.
Quality EMR software must send automated electronic reminders to patients via SMS or email to reduce no-shows’ chances.
Practice Management EMR software should record and verify all patients’ demographics like age, case history, and billing details with their registered insurance providers.
The software must provide practice reports based on several customizable parameters like billing, scheduling, ICD codes, etc.
Insurance Card Scanner:
It must offer an insurance card scanner to swipe insurance cards and reduces the risk of fake claims.
A Practice management software must allow administrators to set up personalized passwords and different access levels of security for patients.
E-prescriptions allow physicians to electronically send prescriptions to the pharmacy on-site from the EMR software. It reduces administrative cost, paper usage, and the risk of error.
Have a look at the latest E&M coding changes released in January 2021!
Top Benefits of an Emergency Medicine EMR Software
Not all doctors are not tech-savvy; it would not be right to expect them to be experts in using EMR software. Effortless and straightforward software should be a top priority as it will also be easy for the customers to switch to electronic service. Good software also has in-built recording systems for specialty practices. Some vendors offer free training too.
Working in any specialty-specific practice comes with dealing with heaps of data. Hence you should make sure your EHR software facilitates care and support rather than interfering in direct patient interaction. EMR software workflow will give you the comfort of electronic patient charting, diagnosis, and managing/maintaining the documentation according to your workflow. It eases the process of data entry by allowing users to input information into patient records electronically. Some EMRs also offer speech-to-text functionality (voice command). This helps doctors better understand patients’ conditions and help them make the right decisions at the right times.
Since many medical practitioners hesitate to accept insurance and Medicaid payments, some vendors have started facilitating billing operations and documentations. Some also partner with third-party billing services. This changes the whole ordeal and simplifies the process and tracking system even more for small to midsize practices.
Health Information Exchange:
EMRs with HIE connectivity allow doctors and hospitals to stay connected across the US.
Coding integrated with the EMR presents better evaluation and management standards, ensuring that healthcare payers have all the clients’ information to payout.
Provides quick access to commands and standard features. It is the most critical factor in facilitating interactions between the customer and doctor through its easy-to-use navigation and customization.
Quick Tip: Get precise guidance by looking at the top EMR platforms for practice management in 2021.
Tips for choosing an EMR vendor
When selecting a clinic management EHR, providers should consider features deemed necessary to improve efficiency and care at your clinic or solo practice. For example, some EMRs will allow you to create and store custom, reusable notes in a database for quick retrieval during a patient encounter. Besides, many clinics benefit from administrative features, such as a calendar application or patient scheduling for clinical appointments.
Also, keep an eye out for vendors who will also give you a free EMR demo. Keep reading our guide for an insight on useful facts to consider before purchasing:
Depending on your practice’s size, whether it is a solo or small practice having a limited number of staff, choose a vendor that either employs free EMR software or works on a low monthly fee structure. Software is always designed keeping in mind the number of users, budget constraints, scalability, and support.
Cloud-based EMR software:
For small scale size, opt for cloud hosting storage; it will offer ample storage and backup with improved efficiency, security, and safety.
It maintains and manages patient health files in the cloud (off-site) than on internal servers located at a medical facility or practice. Due to its multiple advantages, Cloud EMR has grown increasingly popular. It can support various devices and can be accessed anywhere, anytime with internet access. Some cloud-based vendors include ChartPerfect, CareCloud, CureMD, and ChartLogic, etc.
The requirements for medium-sized practice are stringent. Still, the EMR software also necessitates unique features such as interoperability (for smooth workflows and quality care), dedicated customer support, multi-device support, and extensive reporting functionality to keep an eye on the practice’s overall performance.
Consist of 15-20 medical providers; therefore, a scalable EMR solution is needed to accommodate users and doctors from multiple locations. Comprising fifteen to twenty medical providers, these practices often require support for multiple users to access the systems simultaneously. Large practices also require resources such as dialysis chairs, procedure room allocation, etc.
Hospitals and Enterprise Organizations:
Hospitals and Organizations need a list of requirements to be fulfilled by EMR software. EMR vendors for hospitals and enterprise organizations are best suited for ACOs, PCMH, IPAs, CINs (Clinically Integrated Networks), Public Health Departments, etc.
Features such as inventory management modules, interface with local labs (LIS), EMAR (electronic medication administration records), machines, and diagnostic equipment, along with drug dispensing, are of utmost importance. It should also integrate easily with other software and medical devices.
Site computer servers or cloud-based software should be available anywhere through the internet. Selecting a design depends solely on your comfort level and choice. Some medical practitioners prefer a computer server as it covers the HIPAA requirements, while others want database access.
Customer Support Quality:
Having an efficient and quick customer support service available all around the clock is essential when your software faces a technical glitch. Most of the EHR software vendors provide customer support as part of the plan without any additional cost.
Beware of the hidden costs that vendors try to sell.
This goes without saying that whatever software you decide to opt for in the end should have a certification. For any specialty-specific software, look out for the ONC-Authorized Testing and Certification Body (ONC-ATCB). They will make sure that your vendor meets applicable objectives and, most importantly, is HIPAA compliant. Security of patient data and medical records is a principal concern for clinicians, medical providers, and your patients. Top EMR Software Vendors from today like AdvancedMD EMR, PrognoCIS EMR, Modernizing Medicine, Chirotouch Kareo, etc., use data encryption technologies and other advanced tools in every section of the EMR Software to make sure they safeguard patient records.
Verifying that your EMR is accessible on both PC and Mac is required. You never know what computer you will be accessing the software or which device your patient will be using.
Since smartphones rule the world and are easy to carry around, to keep up with a fast-paced world of technology, a vendor must have a mobile application service for its software solution. Having an application 24/7 on the go will make it convenient for the doctor to take notes of symptoms, patient history and electronically prescribe medication.
Choose wisely and find the best EHR service provider for your practice with our vast resources. With the right technology—make your work life easier and your healthcare dynamic. Find the suitable EMR with SoftwareFinder.
With over 600 EMR Software Companies, it is not easy to find the right one.