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Dentistry EMR Software

Dentistry EMR Software Guide

When it comes to EMRs, there are a million choices on the market. Finding quality-care software is a daunting task. While many practices use a paper-based healthcare system, they are time-consuming and prone to errors. That is why your practice needs a digitalized dentistry EMR software system that can automatically send patient reminders, insurance updates, follow-up treatments, etc., and add value to your infrastructure by simplifying your clinical tasks. It is a cloud-based, paperless management software system for small to midsize endodontic dental practices, accessible from any location with an internet connection and any device with a browser.

Implementing EMR software for your solutions will make your life a hundred times easier. And to get you started, this guide will help you begin your process of searching for EMR systems for your dental practice by providing you with information on features and tips to consider. 

Features of Cardiology EMR Software

Choosing a dental EMR for your solutions that can make the entire administrative, clinical, and billing process seamless and expedite the practice efficiency will significantly impact your work-life. Hence understanding how the EMR software works is essential. To better understand how the software works, it is advisable to learn about its different features and functionalities. Before choosing a dental EMR software, you should check if the software has the following prospective characteristics:

Built-In Templates: Offering pre-defined clinical templates to practitioners for charting and note-taking, leaving them utterly hands-free through their consultation. A good one will have customizable templates for the manual edit option to suit the practitioner’s workflow. It helps save a lot of time during consultations. Some EMR software solutions also have voice recognition and dictation in the templates. When buying for a dentistry EMR, make sure it has templates to cater to:

  • Endodontics
  • Tooth Extraction
  • Orthodontics
  • Periodontics
  • Prosthodontics
  • Dental Implants
  • Oral Cancer
  • Cosmetic Dentistry

ICD-10/CPT Codes: Catering to a specific specialty does not require additional clutter of codes. There are endless ICD/CPT codes specifically designed for dentistry, making billing accurate and fast. An EMR software solution should have built-in CPT and ICD-10 codes to assure a seamless, efficient billing process. Better evaluation and management standards ensure that healthcare payers have all the clients’ information at checkout.

Have a look at the latest E&M coding changes released in January 2021!

Periodontal Charting: No doubt that medical charting is an essential aspect of the healthcare industry. The software, which has automatic charting areas, progress reports, and treatment plans feature, will provide seamless workflow compatibility. 

Image Support and Equipment Integration: Dentists have to take countless images and X-rays daily. This is why EMR software offers priority to providing a robust experience and integration of image and x-ray integration. The pictures are then automatically uploaded to the patient’s folder for progress tracking. 

Anesthesiology Integration: Dental surgery demands anesthesia, and dentists should be able to share information with an anesthesiologist. The right software should have the option of interoperability. EMRs with HIE (health information exchange) connectivity allow doctors to stay connected.

Dentistry Dashboards: A must-have feature is a real-time dashboard that will help physicians easily send bills and transfer the data from charts to statements. During bill creation, the tool will auto-fill an account with services from charts, or it will let you view the bill and chart side-by-side. It is rendering improved financial profitability with incentives.

Patient Portal: Electronic medical record has patient-user workflows and patient engagement (recent doctor visits, lab results, educational materials, discharge summaries, etc.) A comprehensive EMR platform should have an appointment-setting feature that allows team members to quickly register patients, schedule them, and choose a purpose for their visit. It sends automatic appointment reminders to the patients as well to decrease no-shows. 

Top Benefits of a Dentistry EMR software

  • Human-Computer Interaction: Not all doctors are not tech-savvy; it would not be right to expect them to be experts in using EMR software. Effortless and straightforward software should be a top priority as it will also be easy for the customers to switch to electronic service. Good software also has in-built recording systems for specialty practices. Some vendors offer free training too. 
  • Workflow Management: If you are working in a dental practice, you should make sure your EMR software facilitates care and support rather than interfering in direct patient interaction. EMR software will give you the comfort of electronic patient charting, managing, maintaining, and documenting all your workflow problems. It eases the process of data entry by allowing users to input information into patient records electronically. Some EMRs also offer speech-to-text functionality (voice command). Any specialty-specific practice requires handling large volumes of data. The EMR software should be able to manage, document, and maintain all the dentistry-related workflows. This helps the physicians in having a better understanding of the condition of the patient and helps them in making the right decisions at the correct times.

Quick Tip: Get precise guidance by looking at the top EMR platforms for practice management in 2021

  • Specialty-Specific e-Prescription: With a built-in list of specialty-specific EMR software e-prescriptions, the task becomes much simpler and convenient for medical providers.   
  • Specialty-Specific E&M Coding: It presents better evaluation and management standards, ensuring that healthcare payers have all the clients’ information to payout. 
  • User-Friendly Interface: Provides quick access to commands and common features. It is the most critical factor in facilitating interactions between the customer and doctor through its easy-to-use navigation and customization. 
  • Health Information Exchange: EMRs with HIE connectivity allow doctors and hospitals to stay connected across the US. 

Tips for choosing an EMR vendor

When selecting a dental EMR, providers should consider features deemed necessary to improve efficiency and care at your clinic or solo practice. For example, some EMRs will allow you to create and store custom, reusable notes in a database for quick retrieval during a patient encounter. Besides, many clinics benefit from administrative features, such as a calendar application or patient scheduling for clinical appointments. 

Also, keep an eye out for vendors who will also give you a free EMR demo. Keep reading our guide for an insight on useful facts to consider before purchasing:

  • Size: Depending on the size of your practice, whether it is a solo or small practice having a limited number of staff, choose a vendor that either employs free EMR software or works on a low monthly fee structure. Software is always designed keeping in mind the number of users, budget constraints, scalability, and support. For small scale size, opt for cloud hosting storage; it will offer ample storage and backup with improved efficiency, security, and safety. Cloud-based systems also offer greater ease of use for less technical users and minimize the need for in-house IT staff. Some cloud-based vendors include ChartPerfect, CareCloud, CureMD, and ChartLogic, etc.
  • The requirements for a medium-sized practice are stringent. Still, the EMR software also necessitates unique features such as interoperability (for smooth workflows and quality care), dedicated customer support, multi-device support, and extensive reporting functionality to keep an eye on the practice’s overall performance.

Large practices consist of 15-20 medical providers; therefore, a scalable EMR solution is needed to accommodate users and doctors from multiple locations. 

Hospitals and Enterprise Organizations need a list of requirements to be fulfilled by EMR software. Features such as inventory management modules, interface with local labs (LIS), EMAR (electronic medication administration records), machines, and diagnostic equipment, along with drug dispensing, are of utmost importance. It should also integrate easily with other software and medical devices. 

  • System Architecture: Site computer server or cloud-based software should be available anywhere through the internet. Selecting a design depends solely on your comfort level and choice. Some medical practitioners prefer a computer server as it covers the HIPAA requirements, while others want database access.
  • Customer Support Quality: Having an efficient and quick customer support service available all around the clock is important when your software faces a technical glitch. Most of the EMR software vendors provide customer support as part of the plan without any additional cost.

Beware of the hidden costs that vendors try to sell.

  • Certification: This goes without saying that whatever software you decide to opt for in the end should have a certification. For any specialty-specific software, look out for the ONC-Authorized Testing and Certification Body (ONC-ATCB). They will make sure that your vendor meets useful objectives and, most importantly, is HIPAA compliant. Security of patient data and medical records is a principal concern for clinicians, medical providers, and your patients. Top EMR Software Vendors from today like AdvancedMD EMR, PrognoCIS EMR, Modernizing Medicine, Chirotouch Kareo,  etc., use data encryption technologies and other advanced tools in every section of the EMR Software to make sure they safeguard patient records.
  • 24/7 Access: Verifying that your EMR is accessible on both PC and Mac is required. You never know what computer you will be accessing the software or which device your patient will be using.
  • Mobility: Since smartphones rule the world and are easy to carry around. To keep up with a fast-paced world of technology, a vendor must have a mobile application service for its software solution. Having an application 24/7 on the go will make it convenient for the doctor to take notes of symptoms, patient history and electronically prescribe medication.


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