IVF EMR Software
IVF EMR Software Guide
IVF EMR software is an assisted reproductive technology. Defined by the CDC as any kind of medical fertility treatment that involves eggs & embryos.
Following strict protocols and staying highly organized is exceptionally important. Most IVF software solutions offer the same default features, such as charting, billing and note-taking, in addition to advanced features such as donor and surrogate databases and cryogenic storage for embryo and sperm cells.
Practitioners in the IVF practice always have their hands full their complex tasks such as recording, tracking, securing patient information, planning, and executing treatments, charting and billing etc. requires an EMR solution.
EMRs are therefore, designed to meet the unique requirements of practitioners.
A software solution that increases customer satisfaction on a whole new level by reducing: manual tasks, hardware maintenance costs, and human errors.
When it comes to EMRs, there are a million choices on the market. Finding quality-care software is a daunting task.
And to get you started, this guide will help you begin your process of searching for EMR systems for your practice by providing you with information on features and tips to consider.
Features of an IVF EMR Software:
Choosing an EMR will help you improve patient care. It makes the entire administrative, clinical, and billing process seamless. Hence understanding how the EMR software works are essential. To understand the software mechanics, it is advisable to learn about its various features and functionalities.
EMRs should be able to integrate with the medical diagnostic equipment easily. This is important as it helps in receiving automatic results from the lab and other devices. This enables ease of monitoring, storage, and management of patient documents in their respective medical files.
IVF EMR software solution records, track and references all the pertinent demographics of patient couples such as medical histories, disease screenings, lab test results, previous treatments, etc.
Catering to a specific specialty does not require additional clutter of codes. ICD/CPT codes are designed explicitly for e prescribing EMR software, making billing processes accurate and fast. An IVF EMR software system should have built-in CPT and ICD-10 codes to assure a seamless, efficient billing process. Better evaluation and management standards ensure that healthcare payers have all the clients’ information at checkout.
Have a look at the latest E&M coding changes released in January 2021!
Collects information from potential donors/surrogates and stores it in a secured discreet database.
Supports a variety of treatment options with the ease of notes, tracking, coding, analysis and diagnostics.
Makes note taking easier with auto-fill options for charting, coding and templates.
Embryo & Sperm Storage:
Registers all the collected samples of embryo/sperm and keeps them organized and compliant by tracking collection dates, assessments & storage status etc.
EMR software links all the tissue and medical tools that are used in the practice and groups them into batches. The success rate of pregnancies is tracked for each batch for future problems identification.
Top Benefits of an IVF EMR Software
Not all doctors are tech-savvy; it would not be right to expect them to be experts in using EMR software. Effortless and straightforward software should be a top priority as it will also be easy for the customers to switch to electronic service. Good software also has in-built recording systems for specialty practices. Some vendors offer free training too.
The electronic medical record has patient-user workflows and patient engagement (recent doctor visits, lab results, educational materials, etc.) A comprehensive EMR solution platform should have an appointment-setting feature that allows team members to quickly register patients, schedule them, and choose a purpose for their visit. It sends automatic appointment reminders to the patients as well to decrease no-shows.
Top IVF electronic medical software features a real-time dashboard that will help physicians to view patient charts, profiles, billing processes, scheduling, etc., all in one place. During bill creation, the tool will auto-fill an account with services from charts, or it will let you view the bill and chart alongside.
Working in any specialty-specific practice comes with dealing with heaps of data. Hence you should make sure your IVF EHR system facilitates care and support rather than interfering in direct patient interaction. One visit may call for a symptom-based approach, while another may call for a condition-based approach.
IVF EMR software workflow will give you the comfort of electronic patient charting, diagnosis, mapping, interpretation, managing and maintaining the documentation to how you practice medicine. It eases the process of data entry by allowing users to input information into patient records electronically. Some EMRs also offer speech-to-text functionality (voice command). This helps doctors better understand patients’ conditions and help them make the right decisions at the right times.
Health Information Exchange:
EMRs with HIE connectivity allow doctors and hospitals to stay connected across the US.
Coding integrated with the EMR presents better evaluation and management standards, ensuring that healthcare payers have all the clients’ information to payout.
Since many medical practitioners hesitate to accept insurance and Medicaid payments, some vendors have started facilitating billing operations and documentations. Some also partner with third-party billing services. This changes the whole ordeal and simplifies the process and tracking system even more for small to midsize practices.
This feature provides quick access to commands and standard features. It is the most critical factor in facilitating interactions between the customer and doctor through its easy-to-use navigation and customization.
Quick Tip: Get to know the top EMR platforms for practice management in 2021.
Tips for choosing an EMR vendor
When selecting an EMR system, providers should consider features deemed necessary to improve efficiency and care at your clinic or solo practice. For example, some EMRs will allow you to create and store custom, reusable notes in a database for quick retrieval during a patient encounter. Besides, many clinics benefit from administrative features, such as a calendar application or patient scheduling for clinical appointments.
Also, keep an eye out for vendors who will also give you a free EMR demo. Keep reading our guide for an insight on useful facts to consider before purchasing:
Please read our detailed buyer’s guide on ONC-ATCB certified EMR software.
Depending on your practice’s size, whether it is a solo or small practice having a limited number of staff, choose a vendor that either employs free EMR software or works on a low monthly fee structure. Software is always designed keeping in mind the number of users, budget constraints, scalability, and support. For small scale size, opt for cloud hosting storage; it will offer ample storage and backup with improved efficiency, security, and safety.
Cloud-Based EMR Software:
Cloud-based EMR systems offer to maintain and manage patient health files in the cloud (off-site) than on internal servers located at a medical facility or practice. Due to its multiple advantages, Cloud EMR has grown increasingly popular. It can support various devices and can be accessed anywhere, anytime with internet access. Some cloud-based vendors include ChartPerfect, CareCloud, CureMD, and ChartLogic, etc.
The requirements for medium-sized practice are stringent. Still, the EMR software also necessitates unique features such as interoperability (for smooth workflows and quality care), dedicated customer support, multi-device support, and extensive reporting functionality to keep an eye on the practice’s overall performance.
Consist of 15-20 medical providers; therefore, a scalable EMR solution is needed to accommodate users and doctors from multiple locations. Comprising fifteen to twenty medical providers, these practices often require support for multiple users to access the systems simultaneously.
Hospitals and Enterprise Organizations:
Hospitals and Organizations need a list of requirements to be fulfilled by EMR software. EMR vendors for hospitals and enterprise organizations are best suited for ACOs, PCMH, IPAs, CINs (Clinically Integrated Networks), Public Health Departments, etc.
Features such as inventory management modules, interface with local labs (LIS), EMAR (electronic medication administration records), machines, and diagnostic equipment, along with drug dispensing, are of utmost importance. It should also integrate easily with other software and medical devices.
Site computer servers or cloud-based software should be available anywhere through the internet. Selecting a design depends solely on your comfort level and choice. Some medical practitioners prefer a computer server as it covers the HIPAA requirements, while others want database access.
Customer Support Quality:
Having an efficient and quick customer support service available all around the clock is essential when your software faces a technical glitch. Most of the EHR software vendors provide customer support as part of the plan without any additional cost.
Beware of the hidden costs that vendors try to sell.
Since smartphones rule the world and are easy to carry around, to keep up with a fast-paced world of technology, a vendor must have a mobile application service for its software solution. Having an application 24/7 on the go will make it convenient for the doctor to take notes of symptoms, patient history and electronically prescribe medication.
This goes without saying that whatever software you decide to opt for in the end should have a certification. For any specialty-specific software, look out for the ONC-Authorized Testing and Certification Body (ONC-ATCB). They will make sure that your vendor meets applicable objectives and, most importantly, is HIPAA compliant. Security of patient data and medical records is a principal concern for clinicians, medical providers, and your patients. Top EMR Software Vendors from today like AdvancedMD EMR, PrognoCIS EMR, Modernizing Medicine, Chirotouch Kareo, etc., use data encryption technologies and other advanced tools in every section of the EMR Software to make sure they safeguard patient records.
Verifying that your EMR is accessible on both PC and Mac is required. You never know what computer you will be accessing the software or which device your patient will be using.
Choose wisely and find the best EHR service provider for your practice with our vast resources. With the right technology—make your work life easier and your healthcare dynamic. Find the suitable EMR with SoftwareFinder.
With over 600 EMR Software Companies, it is not easy to find the right one.