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Medical Enterprise EMR Software

Medical Enterprise EMR Software Guide

An Enterprise Medical Software is developed to meet the needs of large healthcare facilities like acute care clinics and hospitals, rehabilitation centers, etc. It acts like a practice management software and is used to cater to the administrative needs of a healthcare organization.

Every specific specialty needs an EMR software that is built for its unique needs.  

A software system solution that increases customer satisfaction on a whole new level by reducing:

  • Manual Tasks
  • Hardware Maintenance Costs
  • Human Errors 

When it comes to EMRs, there are a million choices on the market. Finding quality-care software is a daunting task. While many practices use a paper-based healthcare system, they are time-consuming and prone to errors. 

Implementing EHR software will make your life a hundred times easier. And to get you started, this guide will help you begin your process of searching for EMR systems for your practice by providing you with information on features and tips to consider. 

Features of a Medical Enterprise EMR Software:

Choosing an EMR will help you improve patient care. It makes the entire administrative, clinical, and billing process seamless. Hence understanding how the EMR software works are essential. To understand the software mechanics, it is advisable to learn about its various features and functionalities. 

Medical Enterprise is divided into two categories. Before choosing, you should check if the software has the following prospective characteristics:

Administrative Enterprise 

Provider Scheduling:

Provider schedule helps in the electronic assignment of providers to various shifts, departments, patients, etc.

Practice Inventory Management:

The software should be able to manage inventory including tracking records of medical supplies and equipment.

Human Resources:

The software should feature HR functions, including attendance management, benefits and deductions of staff, payroll, etc.

Claims & Billing:

The software must allow electronic submission of claims to insurance companies such as Medicare, Medicaid, and invoice generation for collections of charges from the patients.

Analytics & Reports:

EMRs should offer optimization of data attainment, storage, recovery, and reporting for various initiatives, such as the physician quality reporting system (PQRS).

ICD-10/CPT Codes: 

Catering to a specific specialty does not require additional clutter of codes. ICD/CPT codes are designed explicitly for e prescribing EMR software, making billing processes accurate and fast. An EMR software solution should have built-in CPT and ICD-10 codes to assure a seamless, efficient billing process. Better evaluation and management standards ensure that healthcare payers have all the clients’ information at checkout. 

Have a look at the latest E&M coding changes released in January 2021!

Clinical Enterprise 

Physician Notes/Orders:

Electronic input, editing, communication, and storage of progress should be carried out by the software. It should also provide a variety of ways in which users could enter data.

Nursing Assessments:

The software must support the electronic input, editing, and verification of nurse notes and orders.

E-prescription:

Software should provide physicians the facility to share electronic prescriptions with their patients. This greatly helps in saving a lot of time by providing better communication.

Lab Integration: 

EMRs should be able to integrate with the medical diagnostic equipment easily. This is important as it helps in receiving automatic results from the lab and other devices. This enables ease of monitoring, storage, and management of patient documents in their respective medical files.

Templates:

Software should include specialty-specific templates with the option of customization for increasing efficiency.

Top Benefits of a Medical Enterprise EHR Software

Workflow Management: 

Working in any specialty-specific practice comes with dealing with heaps of data. Hence you should make sure your EHR facilitates care and support rather than interfering in direct patient interaction. One visit may call for a symptom-based approach while another may call for a condition-based approach

Medical Enterprise software workflow will give you the comfort of electronic patient charting, diagnosis and surgery, mapping, interpretation, and managing/maintaining the documentation to how you practice medicine. It eases the process of data entry by allowing users to input information into patient records electronically. Some EMRs also offer speech-to-text functionality (voice command). This helps doctors better understand patients’ conditions and help them make the right decisions at the right times.

Billing Assistance:

Since many medical practitioners hesitate to accept insurance and Medicaid payments, some vendors have started facilitating billing operations and documentations. Some also partner with third-party billing services. This changes the whole ordeal and simplifies the process and tracking system even more for small to midsize practices. 

Patient Portal: 

The electronic medical record has patient-user workflows and patient engagement (recent doctor visits, lab results, educational materials, etc.) A comprehensive EMR platform should have an appointment-setting feature that allows team members to quickly register patients, schedule them, and choose a purpose for their visit. It sends automatic appointment reminders to the patients as well to decrease no-shows. 

Health Information Exchange: 

EMRs with HIE connectivity allow doctors and hospitals to stay connected across the US. 

E&M Coding: 

Coding integrated with the EMR presents better evaluation and management standards, ensuring that healthcare payers have all the clients’ information to payout.

User Interface: 

Not all doctors are tech-savvy; it would not be right to expect them to be experts in using EMR software. Effortless and straightforward software should be a top priority as it will also be easy for the customers to switch to electronic service. Good software also has in-built recording systems for specialty practices. Some vendors offer free training too. 

User-Friendly Interface: 

This feature provides quick access to commands and standard features. It is the most critical factor in facilitating interactions between the customer and doctor through its easy-to-use navigation and customization. 

Quick Tip: Get a precise guidance by looking at the top EMR platforms for practice management in 2021

Tips for choosing an EMR vendor

When selecting an EMR system, providers should consider features deemed necessary to improve efficiency and care at your clinic or solo practice. For example, some EMRs will allow you to create and store custom, reusable notes in a database for quick retrieval during a patient encounter. Besides, many clinics benefit from administrative features, such as a calendar application or patient scheduling for clinical appointments. 

Also, keep an eye out for vendors who will also give you a free EMR demo. Keep reading our guide for an insight on useful facts to consider before purchasing:

Read our detailed buyer’s guide on ONC-ATCB certified EMR software

Mobility: 

Since smartphones rule the world and are easy to carry around, to keep up with a fast-paced world of technology, a vendor must have a mobile application service for its software solution. Having an application 24/7 on the go will make it convenient for the doctor to take notes of symptoms, patient history and electronically prescribe medication. 

Size: 

Depending on your practice’s size, whether it is a solo or small practice having a limited number of staff, choose a vendor that either employs free EMR software or works on a low monthly fee structure. Software is always designed keeping in mind the number of users, budget constraints, scalability, and support. For small scale size, opt for cloud hosting storage; it will offer ample storage and backup with improved efficiency, security, and safety. 

Cloud-Based EMR Software:

Cloud-based EMR systems offer to maintain and manage patient health files in the cloud (off-site) than on internal servers located at a medical facility or practice. Due to its multiple advantages, Cloud EMR has grown increasingly popular. It can support various devices and can be accessed anywhere, anytime with internet access. Some cloud-based vendors include ChartPerfect, CareCloud, CureMD, and ChartLogic, etc.  

Medium-Sized Practice: 

The requirements for medium-sized practice are stringent. Still, the EMR software also necessitates unique features such as interoperability (for smooth workflows and quality care), dedicated customer support, multi-device support, and extensive reporting functionality to keep an eye on the practice’s overall performance. 

Large Practices:

Consist of 15-20 medical providers; therefore, a scalable EMR solution is needed to accommodate users and doctors from multiple locations. Comprising fifteen to twenty medical providers, these practices often require support for multiple users to access the systems simultaneously. 

Hospitals and Enterprise Organizations:

Hospitals and Organizations need a list of requirements to be fulfilled by EMR software. EMR vendors for hospitals and enterprise organizations are best suited for ACOs, PCMH, IPAs, CINs (Clinically Integrated Networks), Public Health Departments, etc.

Features such as inventory management modules, interface with local labs (LIS), EMAR (electronic medication administration records), machines, and diagnostic equipment, along with drug dispensing, are of utmost importance. It should also integrate easily with other software and medical devices. 

System Architecture: 

Site computer servers or cloud-based software should be available anywhere through the internet. Selecting a design depends solely on your comfort level and choice. Some medical practitioners prefer a computer server as it covers the HIPAA requirements, while others want database access.

Customer Support Quality: 

Having an efficient and quick customer support service available all around the clock is essential when your software faces a technical glitch. Most of the EHR software vendors provide customer support as part of the plan without any additional cost.  

Beware of the hidden costs that vendors try to sell.

Certification: 

This goes without saying that whatever software you decide to opt for in the end should have a certification. For any specialty-specific software, look out for the ONC-Authorized Testing and Certification Body (ONC-ATCB). They will make sure that your vendor meets applicable objectives and, most importantly, is HIPAA compliant. Security of patient data and medical records is a principal concern for clinicians, medical providers, and your patients. Top EMR Software Vendors from today like AdvancedMD EMR, PrognoCIS EMR, Modernizing Medicine, Chirotouch Kareo, etc., use data encryption technologies and other advanced tools in every section of the EMR Software to make sure they safeguard patient records.

24/7 Access: 

Verifying that your EMR is accessible on both PC and Mac is required. You never know what computer you will be accessing the software or which device your patient will be using.

Conclusion

Choose wisely and find the best EHR service provider for your practice with our vast resources. With the right technology—make your work life easier and your healthcare dynamic. Find the suitable EMR with SoftwareFinder.

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