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Ophthalmology EMR Software

Ophthalmology EMR Software Guide

The field of ophthalmology requires dealing with illnesses and disorders of the eye. It is much more than scheduling surgeries and giving medical prescriptions. For all this, practitioners rely on a wide range of diagnostic instruments such as digital cameras, visual field machines, automated refractors, keratometers, etc. That is why your practice needs a digitalized ophthalmology EMR software that will offer comprehensive medical data management tools.

Ophthalmology EMR software helps send automated patient reminders, check insurance updates, follow-up treatments, etc., and add value to your infrastructure by simplifying your clinical tasks. A cloud-based, paperless management software system for small to midsize practices, accessible from any location with an internet connection and any device with a browser. 

When it comes to EMRs, there are a million choices on the market. Finding quality-care software is a daunting task. While many practices use a paper-based healthcare system, they are time-consuming and prone to errors. 

Implementing EHR software will make your life a hundred times easier. And to get you started, this guide will help you begin your process of searching for EMR systems for your practice by providing you with information on features and tips to consider. 

Features of ophthalmology EMR software

Choosing an optometry EMR will help you improve patient care. It makes the entire administrative, clinical, and billing process seamless. Hence understanding how the EMR software works are essential. Understanding the software mechanics, it is advisable to learn about its various features and functionalities. Before choosing, you should check if the software has the following prospective characteristics:

Built-In Templates: 

Ophthalmology EMR systems should have image templates for charting and note-taking, leaving them utterly hands-free through their consultation. It offers easy access for marking affected areas and review the severity of allergies for long term tracking. Built-in templates that can be customized not only amplify charting but also reduce documentation errors. A good one will have customizable templates for the manual edit option to suit the practitioner’s workflow. It helps save a lot of time during consultations. Some EMR software solutions also have voice recognition and dictation in the templates. When buying for an EMR, make sure it has SOAP templates to cater to cataracts, blurred vision, laser correction surgery, glaucoma, corneal transplant, ocular surgery, macular degeneration, corneal abrasion, ectropion, graves’ disease, etc. Customizable, these templates encompass all relevant symptoms and diagnosis. 

ICD-10/CPT Codes: 

Catering to a specific specialty does not require additional clutter of codes. ICD/CPT codes are designed explicitly for ophthalmology, making billing processes accurate and fast. An EMR software solution should have built-in CPT and ICD-10 codes to assure a seamless, efficient billing process. Better evaluation and management standards ensure that healthcare payers have all the clients’ information at checkout.

IOP Tracking:

Ophthalmology EMRs have screens that display a patient’s intraocular pressure (IOP) values and prescription history. These displays also show the medication a patient was on and when a corresponding IOP occurred. It will assist you in the evaluation of glaucoma risk. 

Point-of-Sale Capabilities:

Additionally, one unique aspect of optometry is that optometrists are often retailers of eyeglasses and contact lenses. One of many things that make optometrists stand out from other specialties is point-of-sale (POS) capabilities. It helps in selling and managing the inventory of glasses and contact lenses. 

Integrated Devices: 

Electronic medical record software must be integrated with vision and eye exam device integration for patient data and test results to speed up the documentation. The test results from the autorefractor and keratometer are then directly sent to the patients’ files.

Ophthalmologist Dashboards: 

Top Ophthalmology EMR software features a real-time dashboard that will help physicians to view patient charts, profiles, billing processes, scheduling, etc., all in one place. During bill creation, the tool will auto-fill an account with services from charts, or it will let you view the bill and chart alongside. 

Graphs & Diagrams:

EMRs with diagrams allow the physician to document eye problems and ocular occlusions graphically; they should be compatible with digital pen technology. 

Patient Portal: 

The electronic medical record has patient-user workflows and patient engagement (recent doctor visits, lab results, educational materials, discharge summaries, etc.) A comprehensive EMR platform should have an appointment-setting feature that allows team members to quickly register patients, schedule them, and choose a purpose for their visit. It sends automatic appointment reminders to the patients as well to decrease no-shows. 

Top benefits of an ophthalmology EMR software

User Interface: 

Not all doctors are not tech-savvy; it would not be right to expect them to be experts in using EMR software. Effortless and straightforward software should be a top priority as it will also be easy for the customers to switch to electronic service. Good software also has in-built recording systems for specialty practices. Some vendors offer free training too. 

Workflow Management: 

Working in any specialty-specific practice comes with dealing with heaps of data. Hence you should make sure your EHR software facilitates care and support rather than interfering in direct patient interaction. EMR software will give you the comfort of electronic patient charting, managing, maintaining, and documenting all your workflow problems. It eases the process of data entry by allowing users to input information into patient records electronically. Some EMRs also offer speech-to-text functionality (voice command). Any specialty-specific practice requires handling large volumes of data. Ophthalmology EMR solutions should be able to manage, document, and maintain workflow. This helps the physicians better understand the condition of patients and help them make right decisions at the right times.

Health Information Exchange: 

EMRs with HIE connectivity allow doctors and hospitals to stay connected across the US. 

E&M Coding & Prescription

Since eye exam devices are integrated with the EMR, it presents better evaluation and management standards, ensuring that healthcare payers have all the clients’ information to payout – but e-prescriptions for glasses and contact lenses. They are making the task much more straightforward and convenient for medical providers. 

User-Friendly Interface: 

Provides quick access to commands and standard features. It is the most critical factor in facilitating interactions between the customer and doctor through its easy-to-use navigation and customization. 

Quick Tip: Get precise guidance by looking at the top EMR platforms for practice management in 2021

Tips for choosing an EMR vendor

When selecting an ophthalmology EMR, providers should consider features deemed necessary to improve efficiency and care at your clinic or solo practice. For example, some EMRs will allow you to create and store custom, reusable notes in a database for quick retrieval during a patient encounter. Besides, many clinics benefit from administrative features, such as a calendar application or patient scheduling for clinical appointments. 

Also, keep an eye out for vendors who will also give you a free EMR demo. Keep reading our guide for an insight on useful facts to consider before purchasing:


Depending on your practice’s size, whether it is a solo or small practice having a limited number of staff, choose a vendor that either employs free EMR software or works on a low monthly fee structure. Software is always designed keeping in mind the number of users, budget constraints, scalability, and support. For small scale size, opt for cloud hosting storage; it will offer ample storage and backup with improved efficiency, security, and safety. Cloud-based systems also offer greater ease of use for less technical users and minimize the need for in-house IT staff.

Medium-sized practice: 

The requirements for medium-sized practice are stringent. Still, the EMR software also necessitates unique features such as interoperability (for smooth workflows and quality care), dedicated customer support, multi-device support, and extensive reporting functionality to keep an eye on the practice’s overall performance. 

Large practices:

Consist of 15-20 medical providers; therefore, a scalable EMR solution is needed to accommodate users and doctors from multiple locations. 

Hospitals and Enterprise Organizations:

Hospitals and Organizations need a list of requirements to be fulfilled by EMR software. Features such as inventory management modules, interface with local labs (LIS), EMAR (electronic medication administration records), machines, and diagnostic equipment, along with drug dispensing, are of utmost importance. It should also integrate easily with other software and medical devices.

System Architecture: 

Site computer servers or cloud-based software should be available anywhere through the internet. Selecting a design depends solely on your comfort level and choice. Some medical practitioners prefer a computer server as it covers the HIPAA requirements, while others want database access.

Customer Support Quality: 

Having an efficient and quick customer support service available all around the clock is essential when your software faces a technical glitch. Most of the EHR software vendors provide customer support as part of the plan without any additional cost.  


This goes without saying that whatever software you decide to opt for in the end should have a certification. For any specialty-specific software, look out for the ONC-Authorized Testing and Certification Body (ONC-ATCB). They will make sure that your vendor meets applicable objectives and, most importantly, is HIPAA compliant. Security of patient data and medical records is a principal concern for clinicians, medical providers, and your patients. Top EMR Software Vendors from today like AdvancedMD EMR, PrognoCIS EMR, Modernizing Medicine, Chirotouch Kareo, etc., use data encryption technologies and other advanced tools in every section of the EMR Software to make sure they safeguard patient records.

24/7 Access: 

Verifying that your EMR is accessible on both PC and Mac is required. You never know what computer you will be accessing the software or which device your patient will be using.


Since smartphones rule the world and are easy to carry around, to keep up with a fast-paced world of technology, a vendor must have a mobile application service for its software solution. Having an application 24/7 on the go will make it convenient for the doctor to take notes of symptoms, patient history and electronically prescribe medication. 


Choose wisely and find the best EHR service provider for your practice with our vast resources. With the right technology—make your work life easier and your healthcare dynamic. Find the suitable EMR with SoftwareFinder.

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