Experian Employer Services
Last Updated
Overview
Experian Employer Services is an extensive HR platform that provides centralized employee access to pay statements, year-end tax forms, and ACA reports with online self-service. While the platform may have some errors during file uploading, it reduces operational burden and improves compliance with local, state and federal requirements.
Be the first one to leave a review!
No review found
Starting Price
Custom
Experian Employer Services Specifications
- Employee Information Management
- Employee Onboarding
- Employee Self-Service Portal
- HR Compliance
What Is Experian Employer Services?
Experian Employer Services is the employer services division Experian built through several acquisitions, including its acquisition of Corporate Cost Control (CCC) and CIC Plus. It provides HR, payroll, tax, and workforce compliance solutions to employers. The platform automates I-9 verification, tax withholding elections, and state compliance forms for new hires. It also captures tax credits on employers' behalf and provides income and employment verification for lenders. Beyond these functions, it handles unemployment claims administration and tax consulting for HR, payroll, and tax teams.
What Is Experian Employer Services Best For?
‘Verification Fulfillment’ is one of the standout features of Experian Employer Services. It moves third-party employment and income verification requests into an automated, consent-driven process instead of being manually handled by HR staff. Once an employee consents, the ‘Experian Verify’ system delivers employment and income data directly to lenders, landlords, or agencies requesting it. HR teams retain visibility into who accessed a record and when, without having to track each request individually.
How Much Does Experian Employer Services Cost?
Experian Employer Services pricing is estimated to start at $500/month. This estimate is based on the comparable solution and industry benchmark, though actual cost may vary depending on workforce size or selected module.
In addition to the base subscription fee, organization may also need to budget for the following additional costs:
- Implementation And Account Configuration: $1,000–$5,000
- HRIS/ATS/Payroll Integration: $1,500–$10,000/integration
- Remote I-9 Verification: $40–$60/verification
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Experian Employer Services Integrations
Experian Employer Services software supports integration with Workday.
How Does Experian Employer Services Work?
Log in to the Experian Employer Services portal to access your organization's dashboard and follow these instructions:
- Complete Form I-9 verification for new hires, including virtual Section 2 completion for remote or hybrid employees
- Set up tax withholding forms and route them to new employees to complete during onboarding
- Screen new hires for Work Opportunity Tax Credit and other eligible federal, state, or local tax credits at the point of hire
- Manage ACA reporting by generating and distributing 1095-B and 1095-C statements to employees
- Respond to third-party verification requests through Experian Verify once an employee has given consent
- Handle unemployment claims and hearings, with ongoing audit and reconciliation support
- Distribute W-2s and pay statements to current and former employees through the online portal
Who Is Experian Employer Services For?
Experian Employer Services is suitable for multiple industries and sectors:
- Fintech
- Gaming
- Retail
- Real estate
- Healthcare
- Education
- Automotive
Experian Employer Services Use Cases
Based on our analysis of exiting Experian Employer Services features and user feedback, these are the key scenarios where this software is considered a reliable option.
Multi-State Employers Managing Frequent Unemployment Claims
Experian is a suitable choice for employers operating across several states, where unemployment claims come with different filing rules and hearing procedures in every jurisdiction. Its claims and hearings administration, along with audit and reconciliation support, takes this off the team's plate so, HR staff can focus on hiring and retention.
HR Teams Managing State-Specific Compliance Forms
Maintaining current state-mandated forms can create significant workload as regulations change. Experian's Compliance Library provides more than 400 state-mandated forms and labor law posters, automatically presents required forms based on work location, and tracks their completion. Reviewers also noted that automated workflows help remove manual compliance work.
Companies Outsourcing Tax Credit Capture
Experian Employer Services works well for employers who qualify for tax credits like WOTC, R&D, or disaster zone incentives without realizing it. The platform handles eligibility screening and filing these credits directly, covering federal, state, and local level programs.
Employers Extending An Existing Payroll Setup
Organizations that need specialized payroll tax support without replacing their established payroll system can use Experian's supplemental Payroll Tax services alongside their existing provider. It covers account compliance, audit assistance, refund recovery, tax consulting, and state unemployment insurance tax.
Is Experian Employer Services Right For You?
Experian Employer Services is a practical option for organizations that need HR compliance and verification tools to scale alongside a growing or geographically spread workforce. Its Verification Fulfillment service only shares employee data with authorized verifiers for a permissible purpose and requires employee consent before releasing information.
The platform has also picked up industry recognition for its compliance work. It has won the National Association of State Workforce Agencies' Outstanding Performance Award for its Unemployment Management solution. Furthermore, the platform has received two PayrollOrg Showcase Standout Awards in 2023 for its verification fulfillment work.
As Form I-9 and E-Verify requirements are shifting, Experian keeps track of USCIS updates and provides guidance on regulatory change. Its I-9 Management tool also checks forms as they are filled out, flagging missing data or compliance issues during form completion. Experian keeps track of USCIS updates and provides guidance on regulatory change.
Still confused whether Experian Employer Services is the right fit? Reach out at (661) 384-7070, for further guidance.
Experian Employer Services Features
Compliance Library
The software centralizes more than 400 state-mandated notification and acknowledgment forms, along with digital labor law posters. Required documents can be assigned to employees based on their work location, while automated workflows track delivery and completion. Experian also monitors regulatory developments and updates applicable forms as requirements change.
I-9 Management
This feature digitizes Form I-9 completion and provides field validation, integrated E-Verify, reverification tracking, receipt management, and electronic document storage. Administrators can also use dashboard reporting and notifications to identify missing information or incomplete records, which helps maintain an organized I-9 process across multiple locations and users.
Tax Withholding
The platform manages federal, state, and local withholding forms employees complete during onboarding and throughout employment. The system can assign applicable forms based on employee information and keep tax documents updated as requirements change.
Payroll Tax
Experian Employer Services provides account compliance, audit support, consulting, refund recovery, M&A, and state unemployment insurance tax. It complements existing payroll providers, which let employers address specialized tax requirements without replacing their core payroll operations.
Unemployment Claims Management
The solution handles claims administration, hearings, appeals, audits, wage determinations, and overpayment recovery. The platform tracks claims and supporting documents in a centralized system, prioritizes responses by due date, and provides reporting on claims, costs, and trends.
Pros And Cons of Experian Employer Services
Pros
Gives suggestion for process improvements
Keeps monthly reporting process smooth
Offers strong communication with regular product updates
Cons
Reporting capabilities need improvement
Bulk selection for pay stubs is somewhat limited
Experian Employer Services Reviews
No reviews yet!
Be the first to review this product
Frequently Asked Questions
Does Experian Employer Services have a mobile app?
Yes, it provides a native mobile app for Android and iOS.
What other apps does Experian Employer Services integrate with?
The software can integrate with Workday solution.
What level of support does Experian Employer Services offer?
Experian Employer Services offers support through phone and contact form.
What types of pricing plans does Experian Employer Services offer?
Its pricing is estimated to start at $500/month based on the industry benchmarks. Get a customized Experian Employer Services cost breakdown for your business today.
Who are the typical users of Experian Employer Services?
The platform is typically used by users across multiple industries including fintech, healthcare, education, retail, automotive, and real estate.
What language does Experian Employer Services support?
The platform supports English language only.
Does Experian Employer Services offer an API?
Yes, it offers an API.