Microsoft Planner

Microsoft Planner

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Elevate your productivity with Microsoft Planner, a powerful task management and team collaboration tool. Seamlessly integrated with Microsoft 365, it offers an efficient platform for organizing work, tracking progress, and fostering teamwork. Choose from flexible pricing options tailored to businesses, nonprofits, frontline workers, and government entities.

Microsoft Planner Specifications

Time Tracking

Task Management


Budget Management

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What Is Microsoft Planner?


Microsoft Planner is a secure project management software that efficiently manages tasks and provides visualized status insights. It streamlines task-based work and collaboration, allowing you to assign tasks, organize teamwork, share files, and brainstorm ideas. Accessible on mobile and web browsers, Microsoft Planner ensures seamless productivity.

What Is Microsoft Planner Best For?

Microsoft Planner's seamless integration with the Microsoft 365 suite is its standout feature. By working harmoniously with other Microsoft products such as Outlook, SharePoint, and OneNote, Planner provides a unified and streamlined experience. This integration allows you to create new plans, assign tasks, and track progress within the familiar Microsoft 365 environment, enhancing collaboration and productivity.

Microsoft Planner Pricing

Microsoft Planner is included in various pricing plans for users signed up to Microsoft, offering flexible pricing options, such as:
  • Microsoft 365 Business Basic - $6 user/month
  • Microsoft 365 Business Standard - $12.50 user/month
  • Microsoft 365 Business Premium - $22 user/month

On the other hand, if you would like to use Microsoft To-Do to manage personal tasks, you can choose from the Microsoft 365 Family or Microsoft 365 Personal, starting at $9.99/month and $6.99/month, respectively.

Both modules offer a free 30-day trial. Request a custom Microsoft To Do cost quote for a pricing plan tailored to your needs.

Disclaimer: The pricing is subject to change.

Microsoft Planner Integrations

Microsoft Planner does not provide any integrations directly with third-party applications. It is compatible with all other Microsoft suite tools, including:

How Does Microsoft Planner Work?

Here's how you can navigate MS Planner after logging into your Microsoft account:

  • Select 'New plan' in the left pane, type a name for the plan
  • In your new plan, there will be a 'To do bucket' heading where you can enter a task name
  • Select 'Schedule' to see your tasks on a calendar
  • If you're using Microsoft Teams, you can access your plan by going to the Planner Hub and scrolling down to find your plan
  • Access your Planner tasks in Microsoft To Do by finding the To Do settings and scrolling down to the Smart lists
Watch the Microsoft Planner's demo for more information about the functionality.

Who Is Microsoft Planner For?

Microsoft Planner, a collaborative task management software, is used to manage individual tasks and team tasks. It is mainly used by:

  • Project managers
  • Admins
  • Remote teams
  • Guest users

Is Microsoft Planner Right For You?

Are you on the lookout for efficient task management software? Look no further. Microsoft Planner offers a robust project management tool that combines the efficiency of task management with to-do lists.

When considering security, Microsoft Planner benefits from the robust security features of the Office 365 platform. This includes data encryption, compliance offerings like GDPR, and the ability to control who has access to your plans. It's worth noting that the security of your data in Planner is as strong as your organization's Office 365 policies.

Regarding scalability, Microsoft Planner is well-suited to handle small to medium-sized projects. Its simplicity is a strength for teams that need a straightforward, intuitive tool for task management.

A quick roundup of Microsoft Planner reviews might help you decide whether this is the right fit for you. You can also contact us at (661) 384-7070; our customer support team can help you make the right choice.

Microsoft Planner Pricing Plans

Microsoft Planner offers flexible pricing options for both business and personal use, with various plans to suit different needs. Starting its Microsoft 365 Business Basic plan at $6 per month.

Disclaimer: The pricing is subject to change.

Microsoft Planner Features

With Microsoft Planner, you can create content rich tasks and assign them to team members with ease. Every task can have a due date, attachments, and a checklist for sub-tasks. Moreover, you can update tasks on the go or set deadlines to ensure project completion. Use Kanban boards to add expected details to the tasks.

Microsoft Planner for project management empowers users to create new plans for various projects or departments, utilizing simple yet efficient tools. Each plan has its dedicated board to organize tasks into buckets, fostering stakeholder alignment and ensuring clarity in new plans and tasks.

With this tool, users can effortlessly view and interpret data through pie and bar charts, enabling a clear understanding of complex information and identification of patterns, trends, and correlations. Color-coded labels and geospatial maps further enhance data analysis, making it easy to visually identify high and low points at a glance.

Labels can be used to categorize tasks. They are color-coded, customizable, and can filter tasks on the board. You can also create to-do lists for each team member, and they

Managing tasks is more accessible when tasks are organized. Buckets are used to group related tasks together. You can name them according to stages, types of work, departments, or whatever suits your project's needs.

Each task has a dedicated section for comments, allowing team members to collaborate directly. This feature keeps all discussions tied to their relevant tasks.

Planner provides email notifications to keep the team updated about task assignments and deadlines. These alerts help ensure everyone is aware of their responsibilities and timelines.

Pros and Cons of Microsoft Planner


  • Teams can see all their tasks on a single platform
  • Work management saves a lot of time
  • Create a task list within minutes
  • Accessible from a desktop, computers, and phones
  • Extra elements like attachments, pie charts, and color-coded labels can be added


  • Only available for Microsoft 365 users
  • Mobile app could be more interactive
  • Advanced Gantt charts are difficult to operate, as per some Microsoft Planner reviews

Microsoft Planner Reviews

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Frequently Asked Questions

No, Microsoft Planner does not offer an API.

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