Last Updated
Key Takeaways
Generated from the text of customer reviews
Microsoft To Do is a personal task management app for organizing work and daily commitments. It's used by project managers, executive assistants, students, and small business owners, with individuals already working inside Microsoft 365 benefiting most. Users value the My Day feature for surfacing priorities and cross-platform syncing; however, limited support for maintaining task records over long periods draws criticism.
Our Verdict
Microsoft To Do fits individuals and small teams needing simple task tracking rather than full project management, especially those already using Outlook, Teams, or Microsoft 365. As a free tool with no paid tier, it carries no cost barrier for personal or work accounts. For straightforward daily planning within the Microsoft ecosystem, it's an easy recommendation.
Microsoft To Do Specifications
- Task Management
- Mobile App
- Project Scheduling
- Time Tracking
What Is Microsoft To Do?
Microsoft To Do, formerly known as Wunderlist, is a personal task management app from Microsoft for organizing work, study, and everyday commitments. It gives users a dedicated place to plan and track what they need to complete without the complexity of full project management software. It is a practical fit for people who already use Microsoft solutions and want task planning within the same ecosystem. The app is best suited to individuals managing their own workload rather than teams handling complex projects.
What Is Microsoft To Do Best For?
The standout part of Microsoft To Do is My Day, which helps users narrow a larger task list down to today’s priorities. It surfaces tasks that may need attention, such as overdue items and work approaching its due date. This way users can pick what to tackle without sorting through their entire backlog.
How Much Does Microsoft To Do Cost?
Microsoft To Do is free for personal Microsoft accounts. There’s no paid To Do plan to subscribe to. Even though To Do is part of Microsoft 365, a Microsoft 365 subscription isn’t necessary. For work or school accounts, access is tied to an eligible Microsoft 365 or Exchange Online license.
Disclaimer: The pricing is subject to change.
Microsoft To Do Integrations
The software supports integration with other apps within the Microsoft ecosystem, such as:
- Outlook
- Teams
- Cortana
- Microsoft Launcher
How Does Microsoft To Do Work?
Set up Microsoft To Do around the tasks you need to get through, then use its lists and planning tools to stay on top of them:
- Log in with your Microsoft account to access your To Do lists
- Start a new list by selecting the ‘+’ icon next to ‘My Day’
- Name the list after a project, type of work, or other group of tasks
- Enter a task in the ‘New task’ field and press Enter to save it
- Set a due date, reminder, or recurring schedule from the task details
- Split a larger task into individual steps
- Attach notes or files when a task needs supporting information
- Flag important tasks so you can find them in the ‘Important’ list
- Choose tasks for your current workload through ‘My Day’
- Share a list and assign tasks to people you work with
- Check off finished tasks and view their completion dates
- Review ‘My Day’ at the end of your planning cycle and carry unfinished work forward
Who Is Microsoft To Do For?
Microsoft To Do is mainly suitable for:
- Project managers
- Team members
- Executive assistants
- Freelancers
- Students
- Educators
- Marketing professionals
Microsoft To Do Use Cases
Looking at Microsoft To Do features and capabilities, these are the business situations where it fits best:
Professionals Managing Daily Priorities Across Multiple Projects
When a freelancer has to track tasks across several projects, Microsoft To Do can help them pick a short list of priorities from a larger backlog. They can review overdue items and approaching deadlines, then decide what to tackle first. This suits anyone who needs a clear starting point without sorting through every open task.
Teams Dividing Shared Work Without Extra Project Software
Small teams that need to divide work but do not want complex project software can share lists and assign tasks to specific members. Each person can see what they own and mark items complete as work finishes. This suits groups handling straightforward shared tasks rather than large, multi-stage projects.
Professionals Turning Flagged Emails Into Actionable Tasks
Professionals who receive a high volume of email can flag important messages in Outlook and have them appear automatically as tasks in To Do. This creates a direct link between a message, and the follow-up work it requires, so nothing gets lost between an inbox and a task list. Users also highlight its integration with Outlook. They are particularly appreciative of how they can easily manage and track that come from Outlook through this integration.
Individuals Scheduling Tasks Directly On Their Calendar
Users who plan their day around calendar time can drag tasks from To Do onto open slots in Outlook. This turns an open task into a scheduled block of time on their calendar. This approach helps people who prefer working from a calendar over a plain task list.
Is Microsoft To Do Right For You?
Microsoft To Do is worth considering for teams that mainly need a place to manage tasks, reminders, lists, and daily priorities. It covers everyday work such as recurring tasks and daily planning, and uses Exchange Online for storing and synchronizing task data within Microsoft 365.
On the security side, Microsoft To Do data is encrypted at rest and in transit. Depending on your setup, devices can also use local encryption and remote wipe. Exchange Online also supports regional data handling requirements, with European data staying within the EU by default. The To Do web app has been through a SOC 2 Type 1 audit.
Still doubtful if Microsoft To Do is the right fit for you? Connect with us at (661) 384-7070 for further guidance.
Microsoft To Do Features
Outlook Flagged Email Tasks
With this feature, users can turn flagged Outlook emails into tasks that appear in a dedicated To Do list. This creates a direct link between incoming messages and follow-up work, so important emails do not have to be manually copied into a separate task list.
Shared Lists And Task Assignment
Users can access this capability to share task lists with other people and assign individual tasks to members of the list. The feature works well for shared responsibilities that need clear ownership without requiring a full project management system.
Smart Lists
The platform gives businesses a way to automatically group tasks into views such as Planned, Important, Completed, Assigned to Me, and My Day. These lists organize tasks according to their status or attributes, making specific types of work easier to find.
Outlook Calendar Scheduling
The software makes it possible to view To Do tasks alongside Outlook calendar commitments and schedule tasks directly on the calendar. Users can drag a task onto a calendar slot, turning an outstanding item into dedicated time on their schedule.
Cross-Platform Synchronization
This tool lets users access the same task lists across Windows, iOS, Android, and the web. Changes stay synchronized between supported devices, so users can switch between a computer and mobile device without maintaining separate versions of their tasks.
Microsoft To Do Key Sentiments
Most Positive Sentiments
Outlook Integration
100% Positive
0% Neutral
0% Negative
Least Positive Sentiments
Feature Set Limitations
12.5% Positive
0% Neutral
87.5% Negative
Most Positive Sentiments
Least Positive Sentiments
Outlook Integration
100% Positive
0% Neutral
0% Negative
Feature Set Limitations
12.5% Positive
0% Neutral
87.5% Negative
Pros And Cons of Microsoft To Do
Pros
Helps organize work, personal tasks, and customer jobs
Useful reminders, due dates, recurring tasks, and “My Day” view
Supports checklists for repeatable workflows and provisioning tasks
Syncs across devices for access from anywhere
Cons
Lacks advanced project management features for complex projects
Limited tracking and reporting capabilities
Microsoft To Do Reviews
Total 109 reviews
4.7
All reviews are from verified customers
Rating Distribution
5
Stars69%
4
Stars29%
3
Stars2%
2
Stars0%
1
Stars0%
Share your experience
Evans
Manufacturing, 11-50 employees
Less than a year
“Microsoft To Do”
Pros
As a warehouse manager, Microsoft To Do has been an invaluable tool in my daily work life for a long time.
Cons
I have nothing negative to say about Microsoft To Do. It has been very helpful and benefitting so far.
Rating Distribution
Ease of use
8
Value for money
8
Customer Support
8
Functionality
8
Sabryna
Healthcare, 500+ employees
More than a year
“Sabryna's Review”
Pros
I can easily organize my daily work tasks on a day to day basis. It s a simple and easy to use tool to work through.
Cons
There's nothing about this program that I dislike.
Rating Distribution
Ease of use
10
Value for money
10
Customer Support
10
Functionality
10
diego
Manufacturing, 101-500 employees
“very usefull tool”
Pros
This tool efficiently keeps track of my tasks. I am currently using a trial version and it has proven to be very useful. I can integrate it with my Outlook and access it on my mobile device.
Cons
In the beginning the integration with Office can be a bit confusing.
Rating Distribution
Ease of use
10
Value for money
7
Customer Support
10
Functionality
10
Frequently Asked Questions
Does Microsoft To Do offer an API?
Yes, it offers API access.
What language does Microsoft To Do support?
It supports multiple languages, including English, French, Finnish, Dutch, and Hindi.
What other apps does Microsoft To Do integrate with?
As part of Microsoft 365, Microsoft To Do connects with Outlook and Planner, with tasks also accessible through Microsoft Teams.
Does Microsoft To Do have a mobile app?
Yes, it offers a mobile app for iOS and Android mobile devices.
What types of pricing plans does Microsoft To Do offer?
Microsoft To Do price for work or education depends on Microsoft 365 subscription. It is available for free of cost for personal Microsoft accounts. Get in touch for a tailored Microsoft To Do pricing plan.
Who are the typical users of Microsoft To Do?
Microsoft To Do features are used across many industries and sectors, including project management, education, marketing, creative services, and small business operations.
What level of support does Microsoft To Do offer?
It offers support through email, phone, and a help center.