Managing a medical practice isn’t just about patient care—it’s also about handling administrative tasks efficiently. Without the right software, practices can face billing errors, delayed reimbursements, and operational bottlenecks.

This is where Kareo comes in, offering solutions to optimize operations while maintaining patient satisfaction. But how much does it cost per month, and is it worth the investment? If you're curious about the broader landscape, understanding how much an EMR costs can provide valuable context. 

This blog will break down Kareo’s pricing, highlight its core features, and help you decide if it fits your practice's needs and budget. 

Understanding Kareo’s Monthly Pricing Structure

Kareo, now part of Tebra, provides different pricing tiers based on provider type, ensuring practices of all sizes can find a suitable plan. Here’s a breakdown of its pricing structure: 

Physician Pricing 

For licensed physicians (MDs and DOs), Kareo charges $799 per provider per month. However, for physicians handling fewer than 100 electronic claims monthly, a low-volume plan is available at $399 per provider per month. If claims exceed this limit for three consecutive months, the subscription automatically switches to the standard rate. 

Disclaimer: The pricing is subject to change. 

Non-Physician Provider Pricing 

Non-physician providers—such as nurse practitioners (NPs), physician assistants (PAs), and chiropractors (DCs)—pay $449 per month per provider. Similar to physicians, a low-volume plan is offered at $249 per provider per month for those with minimal claim submissions. This flexibility is ideal for smaller practices or part-time providers managing a lighter patient load. 

Therapist Pricing 

Therapists, including mental health professionals, have access to a lower-tier plan at $299 per provider per month. A low-volume therapist plan is also available for $249 per provider per month, making it a cost-effective solution for solo practitioners or those providing specialized care. 

Additional Costs To Consider 

Beyond the base subscription, Kareo includes additional fees for specialized services: 

  • e-Prescribing Controlled Substances (EPCS): One-time application fee of $75 for enabling controlled substance prescriptions 
  • Patient Payment Processing: Kareo charges 2.75% + $0.30 per credit card transaction for patient payments, facilitating seamless financial collections through an integrated online portal 

Practice Automation Bundle 

Each pricing tier grants access to Kareo’s robust platform, which covers three core areas: 

  • Care Delivery: Provides features such as patient documentation and charting, EPCS and PDMP monitoring, integrated eRx and eLabs, MIPS reporting, and more
  • Billing and Payments: Includes capabilities like eligibility claim tracking, checks and authorization, reporting, robotic process automation, and more
  • Patient Experience: Offers several functionalities, including online scheduling, customized appointment reminders, reputation management, SMS recall, web profiles, and more

Understanding Kareo’s pricing ensures you select a plan that fits your operational scale and patient volume. However, it is equally important to be aware of its upfront, recurring, and hidden costs to make an informed decision. Whether you’re a solo provider or a multi-specialty clinic, Kareo’s flexible pricing model accommodates diverse practice needs while providing comprehensive automation tools.

Additionally, Kareo’s tiered pricing is ideal for practices that anticipate growth, as it allows you to scale seamlessly without switching platforms. The low-volume plans also offer a cost-effective solution for providers with fewer patients, ensuring you only pay for the services you truly need.