Trello vs. Clickup: Which One’s Better for Your Project Teams?

ClickUp or Trello?

What PM (Project Management) tool should you go for?

Here’s an all-inclusive comparison post to aid your decision-making. So, without further ado, let’s jump right into the discussion…

ClickUp

ClickUp software is a highly-rated PM and productivity tool preferred by many teams and businesses. With the majority of its functions readily available at little or no cost, the system offers a streamlined way for software developers, engineers, and product managers to customize workflows and simplify product releases to meet any need.

ClickUp project management software also provides team collaboration features along with time tracking tools and project goals to enhance user productivity and management of other team members. Furthermore, its ready-to-use templates enable a quicker workspace setup to monitor multiple projects and teams for enhanced productivity.

Trello

Trello software is a PM tool that cleverly organizes projects into boards, allowing users to visualize tasks and keep track of updates at a glance. Not only does it offer customizable project templates and multiple ways to view tasks, but it also has an option for workflow automation using Butler.

ClickUp vs Trello: First Look

Most users consider Trello is a versatile PM tool that relies on boards, lists, and cards. With it, you can easily break down your projects into tasks and prioritize them within a visually stunning layout. On the other hand, ClickUp markets itself as an all-in-one project and work management system that eliminates the need to switch between platforms. It lets users customize their workflow layout, save it, and use it again.

Both PM systems offer a wide range of features including management tools, integrations, and reporting. In terms of free versions, ClickUp offers more features than Trello, but Trello is more user-friendly thanks to its intuitive interface. Though ClickUp can display multiple boards, it has a steeper learning curve compared to Trello project management software. Nonetheless, both tools allow project managers to delegate tasks, share documents, add images, and communicate effectively with team members.

ClickUp vs Trello: Standout Features

Let’s take a look at the primary features of ClickUp and Trello and how they measure up against one another…

Automations

ClickUp provides more than a hundred ways for automating tasks, making it simpler to assign tasks, change priority levels and more. You can even expand existing programs’ functionality by deploying ClickUp automations with external apps. ClickUp’s automated features offer many benefits, even if you don’t have much experience with automation.

Butler is Trello’s primary automation feature, and it can set triggers to cause desired actions. You can even create customized board and card buttons that perform several functions simultaneously, streamlining your workflows. Butler also recognizes repetitive actions and suggests tips to automate them. Just like ClickUp, Trello’s automation potential extends to third-party apps.

Reporting and Time Tracking

The time tracking and reporting features in Trello are available through third-party integrations. It has a calendar power-up that enables users to display cards with due dates and switch between weeks and months for better visualization. Moreover, users can create custom statuses that best describe their progress by creating checklists and marking tasks as resolved or in progress.

On the other hand, ClickUp offers built-in time tracking functionality that helps teams monitor task and project durations. Users can both track time manually within the platform or use a timer. Furthermore, users can generate project management reports and export them in various formats, such as PDF and spreadsheet.

Collaboration

Trello enables real-time commenting that aids in communication between team members on specific tasks or cards. Moreover, its integration with third-party tools like Slack enhances collaboration.

In contrast, ClickUp is an all-in-one collaboration suite that offers members several features like file and screen sharing, mentioning, reporting, and real-time chatting. It also includes an activity feed that allows team members to track changes on the go.

Mobile Compatibility

Having mobile compatibility in today’s software market is an absolute must. Therefore, if you’re going to use a project management tool, ensure it is mobile-friendly. Luckily, Trello and ClickUp operate on SaaS, Web, and Cloud and are compatible with Android and iOS devices. In short, not much to separate the two in terms of mobile compatibility.

Scalability and Customization

Trello is a straightforward platform that offers a customizable Kanban board for you and your team. It supports the movement of lists and cards across boards, which is great for big teams and companies with multiple departments.

By integrating other third-party apps, you can use Trello for complex projects that require specific functionalities. Although it’s simple, Trello can be customized with external plugins or an enterprise plan to work even for an Agile team.

On the flip side, ClickUp is a customizable tool that can accommodate both individuals and organizations by tailoring to their specific needs. It is highly adaptable, allowing even neurodiverse users to navigate through different filters, sorting options, and tags to choose their preferred view.
As a scalable platform, its multi-dimensional structure provides users with a high degree of flexibility. The tool’s organizational hierarchy provides users with the freedom to structure their workspace according to their preferences.

Moreover, ClickUp also provides extensive reporting features that scale with the size of an organization. For example, businesses can configure reports that track specific metrics like project progress, total time tracked, and employee workload.

ClickUp vs Trello: Integrations

Trello offers the following key third-party integrations.

• Dropbox
• Slack
• Google Drive
• GitHub
• JIRA
• Salesforce

On the other hand, ClickUp’s primary third-party integrations include the following.

• Slack
• GitHub
• HubSpot
• Dropbox
• OneDrive
• Outlook
• Zoom
• Microsoft Teams

Again, not much to choose between the two since both PM tools offer several useful third-party integrations!

Canvas and Moodle Comparison: The Pricing

Both ClickUp and Trello provide users with distinct billing options and pricing plans. Furthermore, you can obtain personalized quotes based on the features, integrations, and other factors your required software demands. Head over to our vendor profiles for additional information about their pricing structures.

Use Case Comparison

You know about the key features of Trello and ClickUp by now. So, let’s take a look at how well they fare against one another with regard to user experience…

User-Friendliness

ClickUp is widely recognized for its easy-to-use and intuitive interface. As an added benefit, it boasts drag-and-drop functionality, making it effortless to navigate. Its Home element displays all your tasks in one centralized area, while offering over 15+ views to cater to all users, from individual contributors to executives.

Apart from standard project management tools like Gantt charts, Kanban boards, and Sprints, ClickUp also offers exclusive features like the Clip feature for screen recording. You can record your screen and attach it directly to ClickUp tasks, eliminating the need for separate apps such as Loom.

ClickUp’s whiteboards are versatile and functional, allowing users to visualize concepts, plan projects, and brainstorm ideas. You can create an unlimited number of boards, and customize them by adding text, images, notes, and other items.

While beginners may find the sheer number of features overwhelming, users can turn any ClickApps on or off, enabling each team to choose the features they need to avoid confusion.

In the same way, Trello is a user-friendly and efficient application that enables you to create workspaces to manage tasks, projects, and collaborations. The simple Kanban board allows you to prioritize work, customize cards with various elements such as deadlines, labels, and alerts, and assign tasks to team members. Though Trello lacks a built-in chat or video calling feature, you can integrate it with third-party applications to increase productivity.

Customer Support

ClickUp has a comprehensive customer support system. The platform offers 24/7 live chat support, ensuring that users receive prompt assistance whenever they need it. Their knowledgeable support team is readily available to address queries, resolve issues, and provide guidance throughout the user journey. ClickUp also offers an extensive knowledge base, featuring a rich collection of articles, video tutorials, and FAQs. This resource empowers users to find solutions independently, fostering self-sufficiency and saving valuable time.

Trello also provides a range of customer support options to ensure a smooth user experience. While they don’t offer 24/7 live chat support, they compensate with timely responses during business hours. Trello’s support team is known for their friendly and helpful approach, assisting users with troubleshooting and inquiries via email. Additionally, Trello maintains an extensive knowledge base, featuring in-depth articles, guides, and an active community forum. These resources offer users a self-help avenue for finding answers to common questions and discovering best practices.

The Outcome

This guide highlights the notable features of ClickUp and Trello, revealing the pros and cons of each. Ultimately, the decision on a project management tool should depend on your specific business and operational requirements.

We trust that this article has provided ample information to make an informed decision. We value feedback from our readers, so please share your thoughts in the comments section below or call us at 661-384-7070. We welcome suggestions for improvement, so keep them coming. Until next time, take care!