When I Work

When I Work

Last Updated May 9, 2025

Overview

When I Work software is your gateway to effective workforce management. With features for employee scheduling, time tracking, and communication, it streamlines operations, enhances employee engagement, and boosts productivity. Empower your business with When I Work - optimize your team's efficiency and success.

Overall Rating

Based on 20 users reviews

4.3

Rating Distribution

Positive

80%

Neutral

20%

Negative

0%

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Starting Price
Custom

What Is When I Work?

‘When I Work’ is a user-friendly cloud-based employee scheduling and time-tracking software designed to simplify workforce management. It enables managers to create and share schedules seamlessly, while employees can access their schedules, request time off, and receive shift notifications through the mobile app or web interface. 

With a focus on efficiency and communication, the platform streamlines scheduling processes and enhances team collaboration, making it ideal for businesses in various industries seeking to optimize productivity and workforce organization.

How Much Does When I Work Cost?

When I Work starts at $2.50 per user per month. The software offers three main pricing plans:

Free Plan 

  • Price: Free for up to 75 employees. 
  • Features: Basic scheduling and time tracking, but limited features compared to paid plans. 

Premium Plan 

  • Price: $2.50 per user/month (billed annually). 
  • Features: Includes features like team messaging, shift swapping, GPS tracking, time tracking, reporting tools, and integrations. 
  • Billing: Annual billing required for this rate. 

Enterprise Plan

  • Price: Custom pricing (based on the number of employees and specific business needs). 
  • Features: Tailored solutions for large teams, with advanced reporting, integrations, and other custom features. 
  • Contact for Quote
For a Custom Quote on When I Work Pricing, contact us right away!

When I Work Integrations

When I Work software seamlessly integrates with popular business applications. These include Paypal, Google Workspace, Rippling, Google Calendar, Gusto, ADP Workforce Now, QuickBooks Online, Zapier, Square Point of Sale, Meta for Business, Square Payroll, OnPay, Grow, Access PeopleHR, Starboard Suite, Vend, Crew, StaffingNation, and Tribepad. Watch Demo to learn more about its integrations.

Who Is When I Work For?

The software fits businesses of all sizes across diverse industries, streamlining HR processes and boosting productivity. Industries served include food and beverage, broadcast media, security and investigations, consumer goods, retail, printing, hospital, and healthcare, veterinary, automotive, computer software, entertainment, and insurance.

Is When I Work Right For You?

When I Work is a highly regarded industry software, designed to provide businesses with an intuitive, user-friendly platform to optimize workforce management, enhance productivity, and improve employee satisfaction. The software is scalable, secure, and easy to deploy. Notably, Line Systems Inc, Elephant Delicatessen, and Liberty Living PLC, all companies with revenues of over $50 million, are among its users.

Still not sure if When I Work is right for you? Get in touch with our customer support team at (661) 384-7070, and it will help you make the best decision.

Pros And Cons of When I Work

Pros

  • Provides a visual representation of weekly work hours

  • Offers a web-based system that allows easy accessibility and instant updates

  • Accurate time tracking feature to avoid time theft

  • Budgeting features help users manage labor costs

Cons

  • Customer support lacks clear communication as per user reviews

  • May generate premade confusing reports at times that can hinder analysis

  • Reporting absences requires removal of employees from scheduled shifts

Frequently Asked Questions

Yes, When I Work offers API.

When I Work supports the English language.

When I Work integrate with many third-party apps, including ADP Workforce Now, Gusto HR, Paychex, Square for Retail, GoCo, and Rippling HR.

Yes, When I Work is available for both iOS and Android devices.

When I Work offers three pricing plans: Essentials ($1.5/user/month), Pro ($3/user/month) and Premium ($5/user/month). Contact us for a custom Where I Work cost quote.

Typical users of When I Work are managers or employers from small to medium businesses in several industries, including restaurants, catering, hotels, retail, security, and logistics.

When I Work offers support through online tickets where you are contacted by their support team. They also offer a resource center complete with video tutorials and blogs.