logo
icon-search

Get help - it's free

When I Work software is your gateway to effective workforce management. With features for employee scheduling, time tracking, and communication, it streamlines operations, enhances employee engagement, and boosts productivity. Empower your business with When I Work - optimize your team's efficiency and success. Get started today!

When I Work Specifications

Employee Information Management

Recruitment and Applicant Tracking

Performance Management

Attendance and Time Tracking

View All Specifications

What Is When I Work?

Overview

‘When I Work’ is a user-friendly cloud-based employee scheduling and time-tracking software designed to simplify workforce management. It enables managers to create and share schedules seamlessly, while employees can access their schedules, request time off, and receive shift notifications through the mobile app or web interface. With a focus on efficiency and communication, the platform streamlines scheduling processes and enhances team collaboration, making it ideal for businesses in various industries seeking to optimize productivity and workforce organization.

When I Work Pricing

The software offers three main pricing plans. These include Essentials plan at $1.5/user/month, Pro plan at $3/user/month, and Premium plan at $5/user/month. However, When I Work payroll is also available at cost of $39/month + $6 per active user per month. For custom When I Work pricing, contact us right away!

When I Work Integrations

When I Work software seamlessly integrates with popular business applications. These include Paypal, Google Workspace, Rippling, Google Calendar, Gusto, ADP Workforce Now, QuickBooks Online, Zapier, Square Point of Sale, Meta for Business, Square Payroll, OnPay, Grow, Access PeopleHR, Starboard Suite, Vend, Crew, StaffingNation, and Tribepad. Watch Demo to learn more about its integrations.

Who Is When I Work For?

The software fits businesses of all sizes across diverse industries, streamlining HR processes and boosting productivity. Industries served include food and beverage, broadcast media, security and investigations, consumer goods, retail, printing, hospital, and healthcare, veterinary, automotive, computer software, entertainment, and insurance.

Is When I Work Right For You?

When I Work is a highly regarded industry software, designed to provide businesses with an intuitive, user-friendly platform to optimize workforce management, enhance productivity, and improve employee satisfaction. The software is scalable, secure, and easy to deploy. Notably, Line Systems Inc, Elephant Delicatessen, and Liberty Living PLC, all companies with revenues of over $50 million, are among its users.

Still not sure if When I Work is right for you? Get in touch with our customer support team at (661) 384-7070, and it will help you make the best decision.

When I Work Features

The employee scheduling feature helps businesses effortlessly create and manage workforce schedules. Its visual and intuitive interface allows for shift assignment, availability tracking, and shift swaps. This minimizes conflicts, ensures proper coverage, and boosts overall schedule efficiency.

how it worksSee How It Works

The time clock feature enables digital clock-ins and clock-outs for employees, eliminating manual tracking. Accurate recording of work hours, breaks, and overtime streamlines payroll processing, reducing errors and simplifying payroll management for employers.

how it worksSee How It Works

When I Work offers comprehensive HR management capabilities, including employee information storage, time-off request management, and performance tracking. Centralizing HR tasks provides easy access to employee data, streamlines processes, and enhances communication between managers and employees.

how it worksSee How It Works

The software easily handles employees with unpredictable schedules, optimizing shift allocation and adapting to changing staffing needs. It ensures seamless coordination with a flexible workforce.

how it worksSee How It Works

When I Work's resource scheduling feature allows companies to manage and schedule various resources like meeting rooms, equipment, or vehicles. It provides a centralized platform for resource booking, availability tracking, and conflict resolution. This helps optimize resource utilization, prevent double bookings, and streamline resource management processes within the organization.

how it worksSee How It Works

Pros and Cons of When I Work

Pros

  • Provides a visual representation of weekly work hours
  • Offers a web-based system that allows easy accessibility and instant updates
  • Accurate time tracking feature to avoid time theft
  • Budgeting features help users manage labor costs

Cons

  • Customer support lacks clear communication as per user reviews
  • May generate premade confusing reports at times that can hinder analysis
  • Reporting absences requires removal of employees from scheduled shifts

When I Work Reviews

Overall Rating

4

1 Review(s)

Rating Distribution

5

star

4

star

(1)

3

star

2

star

1

star

May 2024

Easy to Use!

Taylor

Civil Engineering

Ease of use

6

Value for money

5

Customer Support

6

Functionality

5

Pros

Clocking in and out, as well as requesting time off, is incredibly easy and straightforward with this app. It simplifies the entire process.

Cons

Many times, I encounter issues where my clock-in or clock-out submissions do not go through. It's as if the app glitches and prevents me from taking any action, so I have to reach out to my supervisor to rectify my timesheet. Unfortunately, you cannot discern the glitch until you attempt to clock in or clock out again.

View All 1 Reviews

Frequently Asked Questions

Yes, When I Work offers API.