Webexpenses Reviews

“reliable mileage logging

Pros

It's a simple system for logging my travel distances and costs and for mapping out my trips. Recording my daily driving takes almost no time.

Cons

Driving around a big city like London makes it nearly impossible to recall your exact path, so you can only really log the total miles driven

“easy tool with built-in maps

Pros

The platform is very simple ! I especially love the built-in maps for tracking distance, it even suggests different paths. I'd tell others to try it!

Cons

Attaching receipts can be a little tricky sometimes though this might be because of how my company configured the system.

“Clean design overall but weak iOS app

Pros

I'm a fan of the clean design, how simple it is to move between the primary screens and the handy option to copy a previous entry.

Cons

Wish the iPhone app was better for logging and handling costs as it isn't the simplest to operate.

“Great for organizing claims

Pros

Appreciate having different categories inside a single report and the ability to attach several bills to one claim.

Cons

You have to save a draft of your report before you can attach any bills which feels like an unnecessary extra step.

“Easy for first-timers

Pros

As a first-timer who had never submitted a cost report, I thought the steps were simple to follow. The layout is very welcoming and clear.

Cons

My only suggestion is to get a confirmation email when the request is submitted not just when it's approved. I kept logging back in to double-check it was actually sent.

“logical tool with many options

Pros

The system is logical and simple to operate. It's packed with options and can be used in various situations. For a person who isn't great with technology, I've had a very positive experience.

Cons

There's a copy function but I'd love a feature that remembers my frequent trips for mileage reports. I'd like to name and save routes so I can just select them instead of typing the details every time.

“Simple process

Pros

The process is quite simple and makes sense. It's hard to make a major mistake when putting in your costs.

Cons

Uploading receipts can sometimes be awkward. The automatic data reading is clever but it sometimes misreads the final price if a discount was applied to the purchase.

“Great cross-device sync

Pros

The entire setup is excellent and works perfectly on both my computer and my phone. Keeping an eye on all my spending is simple.

Cons

On my phone, I sometimes can't pick a picture from my gallery to upload. I have to send the photo to my computer first to add it to my report.

“Fast website

Pros

Using the main website is very simple and fast. It turns sending in and handling cost reports into an easy job with its logical steps and design.

Cons

The design looks a little old and could use an update to feel more modern.

“Saves time with auto-calculation

Pros

My pockets aren't stuffed with paper slips anymore. I can just snap a picture on the spot, add it to my report and toss the physical copy. This makes my paperwork much simpler and saves me time. My car travel is calculated for me automatically too. At my old job I had to manually log every trip, but with this app, I just enter the postcodes and it handles the math. It even figures out the reimbursement for my electric vehicle.

Cons

I get constant emails and alerts reminding me about an open report which gets irritating! I know it's there, I create a report at the start of the month and add to it as I go, then send it in on the last day. I don't need the reminders for a process that works perfectly.

“easy daily use

Pros

As someone who uses it every day for work, the phone app keeps my cost reporting current without any fuss. The upload and matching process is very quick.

Cons

Snapping a picture of a receipt and putting it into the app is simple. Sending the report at the end of the month is also a fast and easy process.

“Good team workflow

Pros

I like how it smoothly links our team members with the costs we report. The data flows through the entire approval chain and we receive updates on its status

Cons

The layout feels dated. Attaching receipts is confusing and the mobile application is difficult to use. Fixing this would make the whole thing much better.

“smooth submission

Pros

The platform is welcoming and easy to understand. I found my way around and submitted my reports without any trouble. The function for adding pictures of receipts and files worked perfectly and was a huge time-saver. The whole thing was simple and hassle-free which is a major plus for administrative work.

Cons

While the main website is generally simple, the phone app often has problems. I've frequently had to switch to the desktop site just to get logged in and finish my reports. I'd use the app more if it were more dependable since the upload and menu features are helpful when they function.

“great receipt scanning, no PDF upload on app

Pros

From my perspective as the person entering the costs, the system functions well. The mobile application is particularly good for capturing receipts, as you take a picture, it automatically reads the date, vendor and total from the bill. This saves an enormous amount of time.

Cons

You can't add PDF files using the mobile app.. you have to use the full website. For someone who is often traveling, this is a bit of an inconvenience.