Last Updated
Overview
Webexpenses automates expense claims with OCR-powered receipt scanning, multi-level approvals, and policy enforcement. While mileage tracking may require occasional manual tweaks, the platform excels at reducing admin load and improving compliance. Ideal for finance teams ready to adopt a smarter, audit-friendly solution that’s easy to roll out.
Overall Rating
Based on 14 users reviews
4.5
Rating Distribution
Positive
100%
Neutral
0%
Negative
0%
Starting Price
Custom
Webexpenses Specifications
- Expense Tracking
- Invoice Management
- Multi-Currency Support
- Vendor Management
What Is Webexpenses?
Webexpenses is an online expense management software designed to automate and streamline the entire claims process for businesses. It uses Google-Vision powered OCR technology to automatically scan and populate claim details from receipts, significantly reducing manual data entry. The platform allows businesses to build custom, multi-level approval workflows and embeds company spending policies directly into the system, flagging or blocking non-compliant claims. This helps organizations save time, increase compliance, and gain clear visibility into corporate spending.
Webexpenses Pricing
Businesses can choose from the following Webexpenses price plans:
- Small Business: Starting from $15.50/active user
- Medium Sized Business: Starting from $8.50 active user
- Large Organizations: Custom pricing
Disclaimer: The pricing is subject to change.
Webexpenses Integrations
The software integrates with various third-party tools and systems. These include:
- Microsoft Dynamics
- Sage Intacct
- Xero accounting solution
- Oracle NetSuite
- QuickBooks
Who Is Webexpenses For?
Webexpenses is used by finance teams of businesses across various industries and sectors, including:
- Apparel and clothing
- Healthcare
- Freight
- Wholesale
Is Webexpenses Right For You?
Webexpenses is an ideal fit for businesses looking to streamline their expense management process and eliminate manual errors. If your organization still relies on spreadsheets or paper-based claims, this platform can save significant time with automated workflows, real-time expense tracking, and a user-friendly mobile app that makes submissions and approvals effortless. It’s designed to support finance teams and employees alike by simplifying every step of the expense cycle.
Still doubtful if Webexpenses software is the right fit for you? Connect with our customer support staff at (661) 384-7070 for further guidance.
Webexpenses Features
Expense Management
Webexpenses automates the entire claim process, from submission to approval. Employees can easily build and submit claims via desktop or mobile, while automated policy checks and approval of workflows reduce administrative burden.
Invoice Processing
The platform streamlines your accounts payable workflow by capturing and digitizing vendor invoices. The system automates data entry, matches invoices against purchase orders, and routes them through digital approval channels for more accurate payments.
Corporate Travel Expenses
The software manages the complete corporate travel lifecycle, from pre-trip authorizations to post-trip reconciliation. This allows employees to request travel approval, track itineraries, and manage related expenses like flights and hotels.
Reimbursement And Payment
Webexpenses accelerates the final step of the expense lifecycle with integrated payment solutions. Once claims or invoices are approved, the system facilitates fast and secure electronic payments, ensuring employees and vendors are reimbursed promptly and accurately.
Expense Auditing
This feature enhances compliance and control by auditing expense claims. The system uses automated rules and AI to flag duplicate claims, out-of-policy spending, and potential fraud, allowing audit teams to focus their efforts on high-risk exceptions.
Pros And Cons of Webexpenses
Pros
Intuitive interface for quick submissions
Real-time updates on claim status
Proxy access and reports simplify follow-ups
Cons
Mileage tracking and receipt uploads feel clunky
Syncing issues between mobile and desktop versions
Webexpenses Reviews
Total 14 reviews
4.5
All reviews are from verified customers
Rating Distribution
5
Stars50%
4
Stars50%
3
Stars0%
2
Stars0%
1
Stars0%
Share your experience
Construction, 500+ employees
Less than a year
“great receipt scanning, no PDF upload on app”
Pros
From my perspective as the person entering the costs, the system functions well. The mobile application is particularly good for capturing receipts, as you take a picture, it automatically reads the date, vendor and total from the bill. This saves an enormous amount of time.
Cons
You can't add PDF files using the mobile app.. you have to use the full website. For someone who is often traveling, this is a bit of an inconvenience.
Rating Distribution
Ease of use
7
Value for money
5
Customer Support
5
Functionality
7
Commercial Real Estate, 500+ employees
Less than a year
“smooth submission”
Pros
The platform is welcoming and easy to understand. I found my way around and submitted my reports without any trouble. The function for adding pictures of receipts and files worked perfectly and was a huge time-saver. The whole thing was simple and hassle-free which is a major plus for administrative work.
Cons
While the main website is generally simple, the phone app often has problems. I've frequently had to switch to the desktop site just to get logged in and finish my reports. I'd use the app more if it were more dependable since the upload and menu features are helpful when they function.
Rating Distribution
Ease of use
8
Value for money
8
Customer Support
8
Functionality
7
Banking, 500+ employees
More than a year
“Good team workflow”
Pros
I like how it smoothly links our team members with the costs we report. The data flows through the entire approval chain and we receive updates on its status
Cons
The layout feels dated. Attaching receipts is confusing and the mobile application is difficult to use. Fixing this would make the whole thing much better.
Rating Distribution
Ease of use
8
Value for money
8
Customer Support
8
Functionality
7
Frequently Asked Questions
Does Webexpenses offer an API?
Yes, the software provides API access.
Does Webexpenses offer a mobile app?
Yes, it offers both iOS and Android mobile apps.
What type of pricing plan does Webexpenses offer?
The vendor offers multiple price plans. These include Small Business (starting from $15.50/active user). Medium-Sized Business (starting from $8.50/active user), Large Organizations (custom pricing) based on their specific requirements. Get in touch for a personalized Webexpenses pricing plan based on your business’s specific needs!
What languages does Webexpenses support?
The platform supports the English language.
Who are the typical users of Webexpenses?
Webexpenses features are suitable for finance teams in businesses operating in various industries and sectors, such as clothing and apparel, healthcare, wholesale, and freight.
What level of support does Webexpenses offer?
Webexpenses offers assistance through a support hub.
What other apps does Webexpenses integrate with?
It integrates with various third-party tools, such as Microsoft Dynamics, Sage Intacct, Xero, Oracle NetSuite, and QuickBooks.