QR-Inventory

What Is QR-Inventory?

QR Inventory is inventory management software that combines a web administration portal with mobile applications for inventory transactions. Users can scan QR codes, barcodes, or Near Field Communication (NFC) tags to check inventory in or out, transfer stock, perform physical counts, and manage assets in real time. The platform also supports configurable inventory fields, reporting, and transaction history to help businesses maintain accurate inventory records.

What Is QR-Inventory Best For?

QR Inventory is best known for its mobile barcode and QR code scanning capabilities. The platform allows teams to process inventory transactions from smartphones instead of relying on dedicated scanning equipment, making it suitable for businesses managing inventory across warehouses, job sites, and distributed locations. Employees can receive, issue, transfer, and audit inventory using QR codes, barcodes, or NFC tags from Android and iOS devices. This approach helps organizations replace manual tracking methods with faster, more accessible inventory workflows.

How Much Does QR-Inventory Cost?

The pricing for QR-Inventory starts at £59/month with the Starter plan. Final cost can vary based on business requirements and the features selected. Further pricing tiers include:

• Business - £239/ month
• Enterprise — Custom pricing
• Bespoke — Custom pricing

Beyond the subscription plans, organizations may incur extra costs depending on deployment requirements, customization needs, and enterprise workflows. These include:

• Implementation And Setup - $0–$500 for standard deployments; $2,000–$10,000+ for enterprise configurations involving integrations or custom workflows
• Optional Customizations And Integrations - $500–$5,000 one-time or $0–$300/month, depending on API, ERP/CAFM integrations, and workflow requirements
• Premium Support And Services - $0–$200/month for additional support requirements or enterprise service packages

Disclaimer: The pricing is subject to change.

QR-Inventory Integrations

The platform supports integrations with numerous accounting tools, ERP systems, as well as supply chain platforms.

How Does QR-Inventory Work?

QR Inventory follows a straightforward workflow for managing inventory and assets from a centralized cloud platform.

• Log in to the QR Inventory web portal or mobile app using your authorized account
• Create inventory items, assets, locations, and users before assigning them to operational workflows
• Generate QR codes, barcodes, or NFC tags for inventory items and business assets
• Scan item labels using Android or iOS devices to identify inventory or asset records
• Record receipts, check-outs, transfers, inspections, or stock counts directly from the mobile application
• Capture photos, signatures, GPS coordinates, and custom form data during inventory transactions
• Sync transaction records to the cloud instantly or automatically after reconnecting from offline mode
• Monitor inventory balances, asset history, and reports through the centralized web dashboard

Who Is QR-Inventory For?

The platform is well-suited for several sectors and industries, including:

• Manufacturing
• Construction and plant
• Public sector
• Healthcare
• Facilities and estates

QR-Inventory Use Cases

Our analysis of QR-Inventory's functionalities has helped us identify several scenarios where the software may be a good fit. These include:

1. Construction And Plant Teams Managing Statutory Inspection Compliance Across Multiple Sites

Plant managers overseeing excavators, boom lifts, tower cranes, and generators across active construction sites need to schedule and evidence statutory thorough examinations. At the same time, they need to produce that evidence on demand during regulatory inspections. QR-Inventory lets field engineers scan plant on site to log inspections and issue versioned certificates, with offline scanning supported for remote sites with no signal. Each inspection is written to an immutable, hash-chained log that cannot be altered after the fact. This produces a defensible compliance record without relying on paper registers or shared spreadsheets.

2. Facilities And Estates Teams Tracking Mandatory Certification Across A Building Portfolio

Facilities managers responsible for a building estate face recurring statutory obligations, such as fire safety inspections, gas safety certificates, and other mandatory periodic examinations. These are typically tracked across disconnected spreadsheets, email attachments, and filing cabinets. QR-Inventory's compliance tracking, fire door compliance, and gas safety certification tools schedule inspections, issue versioned certificates attached to each asset, and send expiry reminders before anything lapses. This prevents a missed examination rather than discovered during audit.

3. Public Sector and Healthcare Organizations Proving Equipment Compliance During Regulatory Inspections

Public bodies and healthcare organizations operating patient monitoring equipment, rescue gear, and other regulated assets face inspections where the burden of proof falls entirely on the organization. This includes a missing certificate or untraceable maintenance record is as damaging as a failed check. QR-Inventory gives clinical and operational teams a single scan of any tagged asset that surfaces its full compliance history, current custodian, last inspection result, and next due date. All of this comes with a signed, exportable evidence pack ready for inspectors without manual assembly.

4. Manufacturing Operators Tying Operator Competency To Machine Authorization

Manufacturing sites running complex or hazardous machinery need to ensure that only trained, certified operators use specific equipment and that this can be demonstrated during an audit or following an incident. QR-Inventory's training and competency tracking ties operator certifications to the assets they are authorized to use, flags competency gaps before they become a liability, and logs every pre-use check against the asset's record. PPE issue and inspection intervals for chemical handling and machine operation are tracked in the same system.

Is QR-Inventory Right For You?

Organizations managing physical assets, equipment, or inventory across multiple locations often need a centralized way to track items and maintain operational records. QR Inventory is suited for construction companies, manufacturers, equipment rental businesses, and field teams that require inventory visibility, asset history, and inspection documentation. Its customizable workflows allow teams to capture additional details during transactions, including photos, signatures, GPS locations, and custom fields, helping maintain complete records for operational and compliance requirements.

Still not sure about QR-Inventory? Contact our support team at (661) 384-7070 for further guidance.