GainTools Merge PST Tool

What Is GainTools Merge PST Tool?

GainTools Merge PST Tool is a Windows-based PST management software that helps users combine multiple Outlook PST files into a single PST file. It supports ANSI and Unicode PST formats and allows users to merge complete PST files or selected folders, including emails, contacts, and calendars. Users can organize merged data into one folder or separate folders and select their preferred output location. The software retains email properties and metadata while consolidating PST data into a single consolidated file.

What Is GainTools Merge PST Tool Best For?

GainTools Merge PST Tool stands out for its Merge Required PST Files Only capability, which lets users choose exactly which PST files they want to combine. Users can browse local folders, select two or more PST files, and reset the file selection when needed. The tool also maintains email metadata, contacts, calendars, and other PST data during the merge process. This gives users more control over file selection while keeping the original data intact.

How Much Does GainTools Merge PST Tool Cost?

GainTools Merge PST Tool pricing starts at $29 as a one-time payment for Personal License. It is intended for personal and individual use and includes lifetime free updates and 24/7 support. Further pricing tiers of the software are as follows:

• Business License: $99 (One-Time Payment)
• Enterprise License: $299 (One-Time Payment)

In addition to the base subscription, organizations should account for the following expenses:

• IT Support Or Setup Assistance: Approximately $100–$300/hour if an organization needs external help with installation, file preparation, or troubleshooting
• Data Backup Or Local Storage: Estimated at $130–$250+ for additional SSD storage if large PST files need to be backed up before merging

Disclaimer: The pricing is subject to change.

GainTools Merge PST Tool Integrations

Information about third-party integrations has not been specified by the vendor.

How Does GainTools Merge PST Tool Work?

Here's how you can get started with the software:

• Download and install GainTools Merge PST Tool on a supported Windows system
• Add the PST files you want to merge by selecting individual files or a folder
• Review the added PST files and change their order if needed
• Select the required PST files or folders you want to include in the merge
• Keep merged data in one folder or create separate folders for each PST file
• Select the destination folder where you want to save the merged PST file
• Click ‘Merge Now’ to begin combining the selected PST files

Who Is GainTools Merge PST Tool For?

The platform is ideal for a wide range of industries and sectors, including: 

• Information technology
• Healthcare
• Hospitality
• Education
• Financial

GainTools Merge PST Tool Use Cases

Based on our analysis of GainTools Merge PST Tool’s current capabilities and the industries GainTools serves, we have identified the following key scenarios where it is well suited:

IT Teams Consolidating PST Files During Outlook Changes

For IT teams, GainTools Merge PST Tool can help when Outlook data is spread across files created in different versions. In this regard, the software supports PST files from Outlook 2003 through 2016, as well as ANSI and Unicode formats. This makes it relevant during Outlook upgrades or system changes where older and newer PST files need to be brought together.

Financial Teams Reducing Scattered PST Files

Financial organizations may build multiple PST files containing email, contact, and calendar data over time. GainTools Merge PST Tool brings these files into a consolidated PST while retaining the stored information. That’s why it can fit teams that want to reduce the number of separate PST files they manage without removing the data already contained in them.

Education Teams Merging Only Required Outlook Data

Education organizations may not need to combine the full contents of every PST file. GainTools Merge PST Tool allows selected folders, including inbox, outbox, and contacts, to be included in the merge. In this regard, teams can focus on the Outlook data relevant to a particular archive or record set instead of processing everything.

Businesses Organizing Merged PST Data By Source

GainTools Merge PST Tool also suits organizations that want more control over how merged data is arranged. Users can place all merged data in one folder or create separate folders for each PST file. This works well when businesses want to consolidate files while still keeping the original sources distinguishable in the final PST.

Is GainTools Merge PST Tool Right For You?

GainTools Merge PST Tool is suitable for individuals and organizations that need to combine multiple Outlook PST files without managing each one separately. It can be particularly useful when PST data has accumulated across different Outlook versions or needs to be consolidated into a more manageable file.

The software supports ANSI and Unicode PST formats and works with PST files created in Outlook 2003 through 2016. Users can also decide how merged data is organized and where the resulting PST file is saved locally. GainTools is trusted by organizations including Disney Channel, Dell, Samsung, IBM, Oracle, IEEE, Hitachi, Panasonic, Deloitte, Fujitsu, Philips, and Capgemini. For Windows users dealing with recurring PST consolidation, GainTools Merge PST Tool may be a practical fit.

Still doubtful if GainTools Merge PST Tool is the right fit for you? Reach out to us at (661) 384-7070 and we’ll help you make the right choice.