MinuteShark

MinuteShark offers a time tracking tool that records hours for clients and projects, tracks time by task, and generates invoices from the recorded hours. While its interface could be more intuitive, its intelligent search bar and actionable reports make it suitable for freelancers and small teams handling client-based work.

What Is MinuteShark?

MinuteShark is a time tracking platform for freelancers and small teams managing multiple clients and projects. It provides customizable dashboards with visual widgets for tracking daily activity, instant search across tasks, projects, and clients, and reporting tools that filter tracked hours by user, project, and date. These features support tracking billable time, reviewing work distribution, and handling client-based assignments across ongoing projects.

What Is MinuteShark Best For?

MinuteShark is best known for its consultant-focused time tracking with built-in Smart Reminders. It is particularly known for its ability to catch forgotten timers through three configurable reminder types that flag overlong tasks, prompt at set times of day, and check in at regular intervals, all within the same tracking workflow. It works well for solo professionals managing several client accounts at once or small teams where billing accuracy directly affects revenue.

MinuteShark Integrations

The vendor has not provided details about third-party integrations for this software.

How Much Does MinuteShark Cost?

The pricing for MinuteShark starts at $5/month. This plan, known as Standard, includes unlimited users, unlimited clients, unlimited projects, advanced reporting, and unlimited project tasks and subtasks. Further pricing tiers of the software are as follows:

• Starter - Free
• Enterprise - Custom pricing

A 30-day free trial is also available. In addition to the base subscription costs, organizations should account for the following expenses:

• Implementation: Typically ranges from $0–$500, as the software generally requires minimal setup and commonly uses self-serve onboarding. Additional costs may apply for businesses requesting workflow-specific configuration assistance
• Data Migration: Generally ranges from $0–$300, depending on the volume of time entries, projects, or client records being transferred from previous tracking systems through manual imports or CSV files
• Training And Onboarding: Usually estimated between $0–$200, since the software is commonly used by smaller teams and individual users
• Integrations: Typically ranges from $0–$1,200/year, depending on the use of external automation tools or accounting connections managed through third-party middleware services
• Customization And Configuration: Generally ranges from $500–$3,000 for businesses requesting workflow adjustments, branded environments, or specialized configuration work based on operational requirements
• Ongoing Support/Premium Support: Usually ranges from $0–$600/year, with standard support commonly included and additional costs applying for higher-priority assistance or expanded support coverage

Disclaimer: The pricing is subject to change.

How Does MinuteShark Work?

Log in to your MinuteShark account to access the platform and follow the given steps to manage time tracking and project-based work:

• Create teams and users to set up access for freelancers, consultants, or internal team members within the system
• Set up clients and projects to organize work into structured categories before starting time tracking
• Add tasks and subtasks to break down projects into smaller work items for accurate time allocation
• Track time using timers or manual entries linked directly to specific tasks and projects
• Monitor activity through dashboards that display daily work, task progress, and tracked hours
• Review reports filtered by users, projects, and dates to analyze billable and non-billable time across work periods

Who Is MinuteShark For?

MinuteShark is suitable for professional services and related industries, including:

• Consulting and professional services
• Information technology
• Creative services and agencies
• Software development

MinuteShark Use Cases

Based on the typical usage patterns of MinuteShark, the following are the operational situations where the software is commonly used:

1. Freelancers Managing Multiple Client Workloads

Freelancers working with several client accounts need a structured way to log hours spent on different tasks throughout the day. Work is typically split between varied assignments, making it difficult to maintain accurate records using manual methods. MinuteShark may be suitable for individuals in this scenario, particularly those who need consistent tracking of billable hours tied to specific client work without relying on spreadsheets or disconnected tools.

2. Consulting Teams Tracking Time For Parallel Engagements

Consulting teams handling multiple client engagements at the same time face challenges in maintaining visibility over where time is being allocated. Work is divided between short-term and long-term projects, requiring reliable task-level logging. MinuteShark can be used in environments where consultants need to record time against specific engagements and maintain structured records for reporting and internal review.

3. Agencies Coordinating Project-Based Client Delivery

Creative and digital agencies managing design, content, or development work for multiple clients require coordinated time tracking among team members. Work is distributed among ongoing deliverables, making clear records of effort by task and project a practical necessity. MinuteShark may be worth considering for teams that need to document time spent on shared projects for internal tracking and client reporting purposes.

4. Software And IT Teams Recording Task-Level Development Work

Software development and IT service teams work on tasks such as feature updates, bug fixes, and system maintenance for different projects. MinuteShark can be relevant in these settings where teams need to log time against specific development activities and maintain structured records for service delivery or client-based reporting.

5. Small Service-Based Teams Moving Away From Manual Tracking Methods

Small businesses providing client-based services rely on manual systems such as spreadsheets to track employee hours and project work. These methods can produce inconsistencies in record-keeping and limited visibility into time allocation. MinuteShark may be suitable for teams moving toward structured time tracking, where consistent logging of work for clients and projects is needed for internal organization and billing purposes.

Is MinuteShark Right For You?

If you are a freelancer, independent consultant, or small team that needs time tracking built around how you actually work, MinuteShark could be a strong fit. It follows a simple structure of clients, projects, tasks, and subtasks, allowing teams to start tracking quickly without heavy setup or enforced workflows. On the security side, it includes SOC2 Type II and ISO27001 certifications, enterprise-grade data encryption, regular secure data backups, and custom roles with granular permission controls for managing team access and data security.

Still unsure about MinuteShark? Connect with us at (661) 384-7070 for further guidance.