FormFire

What Is FormFire?

FormFire is Health Insurance Quoting, Sales, and Enrollment software designed to simplify small-group benefits processes. It offers a centralized platform for collecting and managing employee information. The software helps brokers gather health plan quotes, create proposals, collect employee information, and manage enrollment in one place. Employers can compare plans side by side, calculate contributions, and select benefits online.

It also provides medical health questionnaires, e-signatures, form mapping, automated error checks, and reporting to help reduce manual work and improve data accuracy. Quote+ allows brokers to compare community-rated, medically underwritten, and ancillary health insurance options in one place, making it easier to prepare quotes and proposals.

What Is FormFire Best For?

FormFire is best known for its “Intelligent Employee Interview,” which adjusts questions based on each employee’s responses. Its Medical Health Questionnaire (MHQ) collects only relevant health details and fills in related information automatically. It helps check for missing or inconsistent data and provides carriers with more complete information for accurate quotes. 

How Much Does FormFire Cost?

FormFire pricing approximately starts at $399/user/month. However, the actual cost varies based on a plan selected out of its three customized plans:

• Agency Advantage
• Agency Professional
• Enterprise

Besides the base subscription, users should consider the following estimated expenses:

• Implementation and Setup:  $500–$2,000 one-time, depending on setup requirements
• Standard Integrations: $1,000–$3,000 for connecting standard business systems
• Custom or Carrier Integrations:  $2,500–$5,000+ for more complex carrier connections
• Data Migration and Customization: $500–$2,500+ based on data volume and configuration needs
• Other Carrier IMQ Forms: $9/employee submitted for applicable carrier forms 

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

FormFire Integrations

The vendor has not provided details about third-party integrations for this software.

How Does FormFire Work?

Here’s how brokers can use FormFire to manage small-group health insurance:

• Log in to the broker portal or sign up for a FormFire account
• Create a new employer group or add a prospect
• Upload a census or enter employee and coverage information
• Generate health insurance quotes using basic group details
• Compare available plans and rates from participating carriers
• Create proposals and select suitable products for employer groups
• Set employer contributions and available benefit options
• Invite employees to access the private benefits marketplace
• Collect required health information through the Medical Health Questionnaire (MHQ)
• Let employees compare plans and select their benefits online
• Track enrollment progress and follow up on incomplete information
• Populate carrier applications and census files using collected data
• Submit enrollment information electronically when carrier connections are available
• Manage group renewals and benefit changes throughout the year 

Who Is FormFire For?

FormFire software is designed primarily for the health insurance and employee benefits sector and is used by:

• Health insurance brokers
• Insurance agencies
• General agencies
• Employers
• Insurance carriers

FormFire Use Cases

We have compiled a list of scenarios, based on FormFire features, where the platform can support specific insurance and benefits requirements:

Brokers Struggling To Collect Employee Census Information

Collecting employee details manually can take time and lead to missing or incorrect information when preparing health insurance quotes. FormFire allows brokers to upload a group census or enter each employee’s date of birth, marital status, and coverage level directly into the portal. This keeps essential group information in one place and helps brokers prepare the data needed for quoting.

Insurance Agencies Managing High Volumes Of Group Data

Insurance agencies rely on FormFire to process large volumes of group data within a limited time while meeting each carrier’s application requirements. It captures prescreening information required for different carrier applications and processes it for benefits of pricing, plan selection, and enrollment. So, agencies can prepare carrier submissions and process reliable sold cases.

Small Companies Facing Rising Employee Benefit Costs

Rising healthcare costs can make it difficult for small companies to offer attractive employee benefits without increasing expenses. The platform helps employers compare health plan options and manage benefit enrollment in one place. Employers can also include voluntary benefits that are mostly or fully paid by employees. This helps companies expand benefit choices while keeping employer costs under control.

Associations Struggling To Manage MEWA Benefit Plans

Administering a MEWA can be difficult when associations need to securely collect, store, and manage medical information and employee data across large groups. FormFire provides online management tools that digitize information for quoting and sale installation processing. It also helps organize employee and group data throughout the benefits process. It allows MEWAs to manage plans from enrollment to enrollment while supporting ongoing compliance requirements. 

Is FormFire Right For You?

If your agency relies on paper applications, spreadsheets, and multiple carrier portals to manage small-group health insurance, FormFire can make the process easier. It brings quoting, medical questionnaires, plan selection, form mapping, and carrier submissions into one place. It is particularly useful for agencies working with ACA, level-funded, self-funded, medically underwritten, and ancillary benefits.

As the employee benefits industry shifts toward centralized digital platforms and simpler benefits selection, FormFire supports this approach. This reduces repetitive data entry and helps brokers manage the journey from quoting to enrollment more smoothly.

Additionally, FormFire helps keep sensitive data secure through AES-256 encryption. Moreover, it is hosted on secure data centers that meet compliance standards, such as ISO 27001, FedRAMP, HIPAA, SOC 1, and SOC 2. In this regard, organizations like Expresslink General Agency, Aetna, and Paychex trust FormFire.

Still unsure whether FormFire software is a good fit? Call our expert staff at (661) 384-7070 for guidance.