Khayash

What Is Khayash?

Khayash is a digital visitor management system and front office automation software designed for workplaces, facilities, and plant floors. The system replaces manual visitor notebooks with a structured digital workflow for managing visitor entry and tracking. It initiates visitor registration through a digital check-in process, where visitors complete entry details through a structured interface. This input is processed and converted into a registered visitor record.

The system then triggers automated notifications to hosts upon visitor arrival. It also processes visitor movement data into logs that are maintained in real time for tracking and monitoring. The system outputs visitor records, badges, and activity logs for operational use. The platform is designed for deployment across distinct facilities and operational sites.

What Is Khayash Best Known For?

The ‘Live visitor tracking’ feature is well known for enabling real-time tracking of visitors through dashboards and automated notifications, giving front desk systems continuous visibility into visitor activity as it happens and maintaining live updates of entries and movements.

How Much Does Khayash Cost?

Khayash pricing starts at ₹1,000/location/month for its Startup plan. It also offers two additional plans as well, including:

• SME - ₹5,000/location/month
• Enterprise - ₹10,000/location/month

The price range below is an estimate for budgeting purposes only:

• Implementation And Visitor Workflow Configuration: ₹10,000–₹50,000 - Setup of visitor registration workflows, approval processes, badge templates, user roles, and reception settings. (Approx. $115–$580)
• Kiosk Devices And Badge Printing Setup: ₹8,000–₹40,000 per site - Tablets, visitor kiosks, badge printers, scanners, and related reception hardware. (Approx. $95–$465)
• Advanced Compliance And Reporting Features: ₹5,000–₹30,000 per year - Enhanced visitor screening, audit logs, contractor management, custom reports, and analytics. (Approx. $60–$350)

Disclaimer: The pricing is subject to change.

Khayash Integrations

The vendor has not listed any available third-party integrations for this software.

How Does Khayash Work?

Here is how you can get started with the software after logging in:

• Log in to the platform and access the central visitor management dashboard
• Review visitor activity, entries, exits, and notifications from the dashboard interface
• Configure visitor registration settings and check-in workflows for the facility
• Create and manage visitor records through the visitor management portal
• Set up QR code-based check-in processes for visitor registration
• Monitor real-time visitor activity and movement through analytics dashboards
• Receive and manage host notifications when visitors arrive at the facility

Who Is Khayash For?

Khayash software is designed for the following sectors:

• Manufacturing
• Pharmaceutical and biotech
• Logistics and warehousing
• Technology
• Educational institutions
• Hospitals
• Hotels

Khayash Use Cases

Based on our analysis of Khayash’s current capabilities and target deployment environments, we have identified key scenarios where the platform is a strong fit for organizations managing visitor access, compliance, and front-office operations:

1. Manufacturing Facilities Managing Contractor And Vendor Access

Manufacturing environments often receive a steady flow of contractors, suppliers, and service personnel. Khayash provides a structured process for registering, tracking, and documenting visitor activity across plant floors and operational facilities. This helps facility teams maintain accurate visitor records while monitoring access to designated areas. The platform is particularly relevant for organizations seeking greater visibility into third-party visits across production sites.

2. Hospitals Coordinating Patient And Visitor Entry

Healthcare facilities frequently manage large volumes of patient visitors, vendors, and non-clinical guests throughout the day. Khayash supports digital visitor registration and tracking processes that help maintain documented entry records. Real-time visitor monitoring enables administrative teams to maintain awareness of visitor activity within the facility. This can support operational oversight in environments where visitor movement requires close monitoring.

3. Logistics And Warehousing Operations Monitoring Facility Access

Warehouses and distribution centers often experience continuous movement of drivers, contractors, suppliers, and service personnel. Khayash provides a centralized process for visitor registration, identification, and tracking throughout facility operations. Real-time visitor logs help maintain records of entry and exit activity. This makes the platform suitable for logistics environments that require documented access management across large operational sites.

4. Educational Institutions Managing Campus Visitors

Schools, colleges, and training institutions regularly host parents, vendors, contractors, and external visitors. Khayash enables institutions to document visitor entry through digital check-in workflows and maintain centralized visitor records. Visitor tracking and host notifications help administrative staff monitor arrivals and coordinate visitor access. The platform is well-suited for campuses seeking a structured approach to visitor management.

5. Corporate Offices Replacing Manual Visitor Registers

Organizations transitioning from paper-based visitor logs often require a standardized process for managing daily guest arrivals. Khayash digitizes visitor registration, check-ins, notifications, and recordkeeping through a centralized platform. Visitor dashboards and activity logs provide visibility into visitor traffic throughout the workday. This supports office environments looking to formalize front-office visitor management processes.

Is Khayash Right For You?

Are you looking for a visitor management system that replaces manual logs with structured digital tracking and secure visitor data handling? Khayash is designed for organizations that need centralized visitor registration, monitoring, and front-office control across facilities.

Khayash states GDPR-compliant visitor data storage and secure handling of visitor information.

Trusted by organizations such as MachFox, W2S Solutions, and AddLife, the platform is positioned for enterprise and multi-site operational environments.

The system supports centralized visitor tracking with secure data storage and real-time monitoring across multiple facilities.

Still not sure if Khayash is right for you? Contact our customer support team at (661) 384-7070, who will help you make the best decision.