Magnetize

What Is Magnetize?

Magnetize is a job management platform built around coordinating work, people, and equipment within the same operational workflow. Rather than treating scheduling as a standalone calendar, it provides resource views that let managers see which employees and assets are assigned across upcoming jobs. Teams can also filter schedules by status or assigned groups, which can help businesses manage multiple crews, locations, or operating units from one planning environment.

The platform also accounts for resources that are temporarily unavailable. Managers can record staff leave or take equipment out of service for maintenance, inspections, or other non-job activities directly within the scheduling calendar. Magnetize then reflects reduced availability when teams review upcoming resource commitments. This gives operations teams a clearer view of usable capacity before assigning resources to new work. It began inside a New Zealand drilling company, PRO DRILL, before growing into standalone software now used by contractors across the country.

What Is Magnetize Best For?

The software is best known for its drag-and-drop 'Job Scheduling', which sets it apart within the job management software industry. Managers can schedule and reschedule recruitment tasks, staff, and equipment from a single calendar. They can also extend a job across additional days simply by dragging it further along the timeline. This gives the whole team visibility into what is booked and for how long, without needing to check multiple systems. The feature is especially useful for businesses scheduling machinery alongside people, such as drilling, civil, and construction contractors managing several jobs and crews at once.  

How Much Does Magnetize Cost?

Magnetize cost starts at NZD $12/user/month for the 'Staff Users'. Additional details are as follows:

• Full Users (Admins) – NZD $60/user/month

A 30-day free trial is also provided.

In addition to the base subscription costs, organizations should account for the following potential expenses:

• Implementation: NZ$500–NZ$3,000 for SMB deployments; larger implementations may cost more depending on requirements (approx. US$280–US$1,680)
• Accounting Integrations: NZ$500–NZ$2,500 for setup and configuration of Xero or MYOB integrations (approx. US$280–US$1,400)
• Data Migration: NZ$500–NZ$3,000, depending on the volume and complexity of existing customer, job, and equipment data (approx. US$280–US$1,680)
• Custom Enterprise Requirements: NZ$2,000–NZ$10,000+ for larger teams requiring additional configuration, workflows, or enterprise-level support (approx. US$1,120–US$5,600+)

Disclaimer: The pricing is subject to change.  

Magnetize Integrations

The software supports integration with multiple systems and platforms, such as Xero Accounting Solution.

How Does Magnetize Work?

Here's how you can get started with the software:

• Set up your account and add job rates, equipment, and staff details
• Create a quote from the rate book and send it to the client for approval
• Schedule the job, along with the staff and equipment needed, on the calendar
• Give staff access to the mobile app so they can view their assigned jobs
• Log time, equipment use, consumables, and photos as the job progresses
• Track job status and documentation through the job timeline as work is completed
• Reconcile quoted amounts against logged data and generate the invoice

Explore the demo jobs on the calendar to get familiar with scheduling before adding live data

Who Is Magnetize For?

Magnetize serves a wide range of businesses across the construction industry, including:

• Drilling
• Civil and earthmoving
• Construction
• General trades contracting
• Roofing

Magnetize Use Cases

Based on our analysis of user feedback and Magnetize features and current capabilities, we have identified key scenarios where this software is a good fit for drilling, civil, and construction businesses:

1. Equipment Rental Companies Coordinating National Fleets And Changing Delivery Schedules

Equipment rental businesses managing large fleets can struggle to coordinate pickups, deliveries, service jobs, and equipment availability across a wide geographic area. Kiwi Hire & Sales, for example, needed to manage hundreds of clients and a national fleet while handling thousands of changing jobs each year. Magnetize helped them bring quotes, cash sales, deliveries, pickups, equipment tracking, and invoicing into the same workflow.

2. Traffic Management Firms Replanning Roadside Crews And Vehicles Throughout The Day

Traffic management companies often need to respond quickly when roadwork schedules change, creating a risk that vehicles or employees arrive at cancelled or rescheduled jobs. Pro-Tect reports that they previously relied on whiteboards, printed schedules, and weekly timesheets, which made these changes difficult to communicate. The company reported that with Magnetize, its managers were able to schedule people and equipment together, while mobile apps helped provide field staff with current job information.

3. Multi-Site Drilling Operations Tracking Field Data For Later Quoting And Reporting

Drilling teams working across multiple locations can need reliable records of previous drilling activity when preparing future work. Magnetize’s Live Geo functionality lets crews capture GPS locations, drilling methods, SPT/CPT tests, casing details, soil layers, water levels, notes, and photos from the field. South Western Drillers reports identifying previous drill logs as useful when confirming site information and preparing more accurate future quotes.

4. Civil And Construction Businesses Chasing Timesheets, Job Records, And Invoice Documentation

Growing field-service operations can lose time when staff submit paperwork days after completing work, leaving office teams waiting for information before they can close jobs and invoice customers. Magnetize allows field workers to record time, equipment use, consumables, notes, photos, and job documentation through the mobile app. For businesses using Xero, completed job information can then move into the accounting workflow, reducing the need to collect and reconcile paper records manually.

Is Magnetize Right For You?

Magnetize is a good fit for businesses that need to coordinate people, equipment, and jobs from one system, particularly in construction, civil and earthmoving, drilling, and other field-based industries. Its scheduling and job management tools help teams assign jobs, manage resources, track field activity, and keep office and field teams aligned. The platform also supports quoting, time and equipment tracking, job documentation, and invoicing, making it well suited to businesses managing complex field operations and client requirements.

The product has also expanded beyond core scheduling, with capabilities such as LiveGeo, Mapbox integrations, and project management supporting broader operational coordination. Businesses with mobile teams and frequently changing schedules may benefit most from Magnetize’s combination of scheduling, field data collection, and job tracking capabilities. This makes Magnetize particularly relevant for contractors that need better visibility across field work, equipment, staff, and customer-facing documentation.

Still evaluating Magnetize? Speak with us at (661) 384-7070 to discuss your requirements.