ProTeams

What Is ProTeams?

ProTeams is commercial cleaning and janitorial management software for coordinating field operations across multiple worksites. The platform provides a centralized operations dashboard that displays employee schedules, shift statuses, and service issues in real time. Managers can reassign missed shifts and receive SMS alerts for late arrivals and no-shows.

The software uses GPS-verified check-ins and check-outs to record employee attendance at each site. It then captures timestamped photographs of completed cleaning tasks to create a service audit trail.

The platform also provides site-specific task lists, client portals, and real-time reporting. It supports English and Spanish across team communications and operational workflows, serving over 1,000 commercial doors.

What Is ProTeams Best For?

One of ProTeams' most notable capabilities is its use of AI agents for operational automation. Each agent handles a defined responsibility, such as answering platform questions, managing bookings, identifying staffing gaps, or qualifying leads. This helps cleaning businesses coordinate recurring activities with less manual intervention.

How Much Does ProTeams Cost?

ProTeams pricing starts with $79/month for Launch plan. It also offers three additional plans as well, including:

• Free: $0/month
• Growth: $199/month
• Scale: $349/month

The software also offers an Enterprise plan for businesses managing 60 or more sites or franchise operations, with custom pricing, a dedicated success manager, multi-location reporting, and white-glove onboarding.

The price range below is an estimate for budgeting purposes only:

• Implementation And Onboarding: $500–$2,500/one-time - Configuring cleaning workflows, recurring schedules, employee roles, site assignments, and management dashboards
• Data Migration And Setup: $200–$1,000/one-time - Importing employee records, client information, cleaning locations, service schedules, and existing operational data
• Integrations And API Configuration: $300–$2,000/one-time - Connecting accounting, payroll, communication, or other business systems where supported
• Advanced Reporting And AI Automation: $500–$3,000/year - Budgeting for advanced analytics, automated client communications, AI-assisted scheduling, and additional workflow customization where available

Disclaimer: The pricing is subject to change.

ProTeams Integrations

The vendor has not provided details about third-party integrations for this software.

How Does ProTeams Work?

Here's how you can get started with the software by following the steps below:

• Log in to the web portal to access the central operations dashboard
• Review scheduled appointments, employee availability, and active service issues
• Create cleaning schedules and assign crews to specific client locations
• Designate crew leads and add site-specific task lists to each shift
• Monitor employee attendance through real-time shift statuses and GPS-verified check-ins
• Review timestamped photos and service records to verify completed cleaning tasks
• Manage client information, track service issues, and communicate with field teams through the platform

Who Is ProTeams For?

ProTeams software caters to the following industries:

• Office cleaning
• Janitorial cleaning
• Commercial cleaning
• Floor cleaning
• Carpet cleaning
• Window cleaning

ProTeams Use Cases

Based on our analysis of ProTeams's capabilities, we have identified key scenarios where the platform is commonly used:

1. Managing Recurring Cleaning Schedules Across Corporate Offices

A commercial cleaning contractor servicing multiple corporate office buildings may need to coordinate daily cleaning, weekly maintenance, and monthly deep-cleaning visits across different sites. When schedules are managed manually, overlapping assignments and missed appointments can leave buildings without their contracted cleaning crews. ProTeams' Scheduling and Dispatch feature allows managers to create recurring and one-time appointments, assign crews to specific worksites, and attach site-specific task lists to shifts. Managers can then monitor GPS-verified check-ins and receive alerts when a crew misses its scheduled start, allowing them to reassign coverage.

2. Preventing Supply Shortages Across Multiple Facilities

A janitorial contractor servicing several commercial facilities may struggle to keep cleaning chemicals, consumables, and equipment available at each site. Without location-specific inventory visibility, managers may discover shortages only after crews arrive and cannot complete their assigned work. ProTeams' Supply Management feature provides a centralized view of supplies across sites, while allowing employees to submit requests through the mobile app. Managers can review and approve requests, monitor stock levels, and track replenishment to keep crews equipped.

3. Documenting Completed Cleaning Services For Contract Accountability

A commercial cleaning contractor managing recurring contracts across office buildings, retail properties, and other facilities may face disputes when clients question whether scheduled cleaning visits were completed. Paper checklists and verbal confirmations provide limited evidence of on-site work, making service verification difficult. ProTeams' Proof of Service feature captures GPS-tagged, timestamped photos according to client-specific verification rules. Managers can share these records through the client portal, giving clients documented evidence of completed services for contract reviews and dispute resolution.

4. Coordinating Specialized Floor Care Services Across Multiple Sites

A floor care contractor servicing multiple commercial properties may perform daily maintenance, weekly scrubbing, and monthly stripping and waxing, each with different scheduling requirements. Managing these service frequencies manually can result in missed visits, overlapping crew assignments, or equipment being sent to the wrong location. ProTeams' Scheduling and Dispatch feature allows managers to create recurring and one-time appointments for individual sites, assign crews, and attach task lists to shifts. GPS-verified check-ins and timestamped photo documentation also help maintain a record of completed visits.

Is ProTeams Right For You?

Are you looking to reduce scheduling gaps, improve service accountability, and keep clients informed? ProTeams helps commercial cleaning businesses coordinate crews, track site activity, and manage client relationships from one platform.

Its mobile app extends these operations to field teams, providing real-time schedules, GPS-verified attendance, task instructions, and team messaging. Employees can also submit photo evidence, request supplies, and report site issues directly from their phones, keeping managers informed across multiple worksites.

Trusted by commercial property and facility management companies, including Cooper Real Estate Management and CJ Building Maintenance LLC.

Still not sure if ProTeams is right for you? Contact our customer support team at (661) 384-7070, who will help you make the best decision.