Truckfile: Pricing, Free Demo & Features

Last Updated Feb 3, 2026

Overview

Truckfile is a fleet maintenance and workshop management platform to help transport operators achieve total compliance and roadworthiness. While the breadth of its technical modules may require initial training for staff, this is offset by the software’s ability to replace vulnerable paper trails with a secure, real-time digital audit history.

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Starting Price

Custom

Truckfile Specifications

Vehicle Tracking (GPS)
Fuel Management
Maintenance Scheduling
Driver Management
Telematics Integration
Compliance Management
Reporting & Analytics
Fleet Utilization Monitoring
Real-time Alerts
Route Optimization

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What Is Truckfile?

Truckfile serves as a comprehensive digital compliance hub designed to streamline the management of vehicle safety inspections and maintenance schedules. The software provides an integrated suite of modules for driver daily checks, workshop management, and fleet asset tracking. By automating the scheduling of MOTs, services, and safety inspections, it helps organizations stay ahead of regulatory requirements and reduce the risk of vehicle downtime. It specifically solves the pain point of manual record-keeping by providing a "DVSA Earned Recognition" certified solution that ensures all maintenance data is accurate, transparent, and instantly accessible.

Truckfile Pricing

The pricing of Truckfile typically falls between £15 and £50/vehicle/month, according to industry benchmarks for similar UK-based fleet maintenance and workshop management solutions. This range is intended for general budgeting purposes, as actual costs can differ based on the number of assets, specific modules selected (such as Workshop Management or Driver Daily Checks), and whether the organization is pursuing DVSA Earned Recognition status.

In addition to the base subscription costs, organizations should account for the following expenses:

Implementation: £500–£3,000 for standard digital fleet setup; £5,000–£15,000 for complex workshop management deployments involving multiple bays and technicians.
Hardware Acquisition: £150–£500 per unit for rugged tablets or workshop workstations required for technicians to record real-time inspection data.
Admin and Workshop Training: £500–£2,000 per session for management programs; £50–£200 per user for driver and technician mobile app onboarding.
Third-Party Integrations: £1,500–£10,000 for syncing with external telematics providers, accounting software (e.g., Sage or Xero), or parts inventory systems.

For accurate pricing based on your organization’s fleet size and workshop requirements, it’s recommended to request a custom Truckfile pricing estimate.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

Truckfile Integrations

Information about third-party integrations has not been specified by the vendor. Book a Truckfile demo to explore the software in detail.

Who Is Truckfile For?

Truckfile software is ideal for a wide range of industries and sectors, including:

Commercial haulage and logistics companies
Public Service Vehicle (PSV) operators
Commercial vehicle workshops
Local government and municipal fleets
Construction and civil engineering firms
Rental and leasing agencies

Is Truckfile Right For You?

Truckfile is a powerful choice for fleet operators seeking to transition to a completely paperless maintenance environment while ensuring full legal compliance. Its standout feature is the Workshop Job Management module, which allows technicians to record repairs and inspections directly onto tablets, instantly updating the vehicle's permanent safety file. The platform has earned high praise for its alignment with DVSA standards, making it an essential tool for companies striving for Earned Recognition status. If your business is struggling with lost inspection sheets or needs better visibility into workshop productivity, this system acts as a specialized problem solver.

Still unsure about Truckfile features? Contact us at (661) 384-7070 for further guidance.

Truckfile Features

Digital Safety Inspections

This feature digitizes the entire vehicle inspection process, from driver daily walk-around checks to periodic safety inspections (PMI). The software ensures that all checks are completed according to legal standards, with instant alerts sent to managers when defects are identified. Thus, it allows for immediate remedial action and ensures no vehicle is operated in an unsafe condition.

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Real-Time Workshop Management

This tool provides workshop managers with a complete overview of active jobs, technician productivity, and bay availability. By capturing labor times and parts usage digitally, the platform helps workshops improve efficiency. It helps to reduce administration time, and provide customers with instant, accurate electronic service records.

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Asset Document Management

The platform serves as a secure, cloud-based repository for all vehicle-related documents, including V5C forms, insurance certificates, and historical inspection sheets. This ensures that a complete audit trail is available at the touch of a button, providing peace of mind during internal audits or unexpected DVSA visits.

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Pros And Cons of Truckfile

A quick look at Truckfile's strengths and weaknesses to
help you decide if it's the right fit

Pros

Fully compliant with DVSA Earned Recognition standards
Eliminates paper-based errors and administrative lag
Real-time visibility into fleet roadworthiness

Cons

Initial setup of asset data can be time-consuming
Extensive features might overwhelm new users

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Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

Does Truckfile have a mobile app?

Yes, Truckfile does offer a dedicated mobile app.

What other apps does Truckfile integrate with?

The vendor has not provided details about third-party integrations for this software.

Who are the typical users of Truckfile?

Truckfile features are used by HGV drivers, workshop technicians, transport managers, and fleet compliance officers.

What level of support does Truckfile offer?

Truckfile offers support via email, contact form and other relevant documentation.

Does Truckfile offer an API?

No, Truckfile does not offer an API.

What language does Truckfile support?

Truckfile software primarily supports English.

What types of pricing plans does Truckfile offer?

Truckfile price falls between £15 and £50/vehicle/month. Get a detailed Truckfile cost breakdown tailored to your specific requirements.