Stayo

What Is Stayo?

Stayo is a hotel management system that brings rooms, bookings, guests, payments, housekeeping, and sales channels into one platform. Its functions include a drag-and-drop booking calendar, guest management, folio and invoicing, promo codes, maintenance blocks, and channel management. Through roles and permissions, managers control who sees prices, reports, and guest data.

The system also supports check-in and check-out, mobile housekeeping, bookkeeping through Fortnox or Visma, and management of multiple properties from one account. Stayo also includes a built-in channel manager that syncs prices and availability across more than 60 booking channels. Hotels can import rooms, rates, guest data, and upcoming bookings when moving from another PMS. For businesses that need custom integrations, Stayo provides an API and webhooks.

What Is Stayo Best For?

Stayo is best known for its ‘Resource Booking’ feature, which allows hotels to manage bookable resources alongside room reservations. Staff can create resource types such as a conference room, sauna, or spa and assign each resource a capacity and equipment. Managers can then price them by the hour, half day, or person and add buffers between bookings. This helps hotels manage facility bookings alongside room reservations within the same system.

How Much Does Stayo Cost?

Stayo price starts at SEK 99/month for its Stayo Starter plan for 3 users and 1-2 rooms. Its notable features include a full property management system and booking calendar, commission-free booking engine, guest register, and automatic emails. Other paid plans include:

• Stayo Pro: SEK 449/month (1-200+ Rooms, Multiple Users)
• Stayo Enterprise: Custom Pricing (For Chains and Multi-Property)

A 30-day free trial is also available, along with the Stayo Free plan at SEK 0/month for one unit and one user. However, all listed prices exclude VAT.

In addition to the base subscription cost, organizations should also account for additional expenses. These include:

• Implementation And Onboarding: SEK 3,995–10,000, depending on the level of onboarding support required (approx. $430–$1,075)
• Data Migration: SEK 3,995–10,000, based on the amount of guest, room, rate, and reservation data being transferred (approx. $430–$1,075)
• Custom Integrations: SEK 5,000–25,000+, depending on the integration requirements and development work involved (approx. $540–$2,690+)
• Additional Property: SEK 999/month for each additional channel-connected property (approx. $108/month)

Disclaimer: The pricing is subject to change.

Stayo Integrations

The platform connects with booking channels and accounting tools through its built-in channel manager and integrations directory, including:

• Booking.com
• Expedia
• Airbnb
• Agoda
• Fortnox

How Does Stayo Work?

Here is how staff can access the platform and start working with its main areas:

• Log in via the sign-in page on the Stayo website
• Import rooms, room types and prices from the previous system during start-up
• Create rooms, floors, categories and add-ons under rooms and room types
• Set daily rates, rate plans and promo codes under prices and promotions
• Connect external channels through the built-in channel manager and iCal feeds
• Move bookings in the calendar grid and filter by channel, room type and payment status
• Record payments, split the folio and create invoices linked to Fortnox
• Update room statuses from the mobile housekeeping view and set blocks for maintenance
• Open reports for occupancy, RevPAR, ADR and channel performance by property

Who Is Stayo For?

The software serves various types of accommodation businesses that manage rooms, beds, or units on one system, which includes:

• Independent hotels
• Hostels
• Bed and breakfasts
• Cabin villages
• Holiday resorts
• Aparthotels

Stayo Use Cases

Based on our analysis of Stayo's current tools and offerings, we have identified the following key businesses scenarios where it is well suited:

1. Independent Hotel Teams Running Reception And Direct Bookings

Independent hotels use Stayo to manage reception, bookings, and prices from one system. The booking engine sits on the hotel's own domain, while prices, add-ons, and campaigns sync directly from Stayo. Guests then see the same pricing online as at the front desk. The system especially suits city hotels, boutique hotels, and family-owned properties without a dedicated IT department.

2. Chain Operators Managing Several Properties In One Account

Stayo lets chain operators manage several hotels in one account, with one login for the whole organization. Managers can create templates for prices, add-ons, and emails once, then roll them out to selected properties. Through role-based access, front-desk staff see their own property while leadership can view the entire portfolio. The setup suits hotel groups and franchises where the brand sets common operating standards.

3. Hostel Staff Selling Beds And Whole Rooms In Parallel

Hostel staff can manage beds in dormitories and whole rooms in parallel through Stayo. A dorm can be sold as separate beds, as a private room for a family, or through a mix of both over time. The calendar keeps track of occupancy, while the cleaning list updates as guests check out. The system suits backpacker properties in cities and mountain areas that offer both dorm beds and private rooms.

4. Resort Teams Overseeing Cabins And Campsites Sales

At cabin villages and holiday resorts, staff can use Stayo to sell cabins, campsites, and add-ons. Cabins of different sizes, campsites, tent pitches, and caravan pitches can each have their own capacities, prices, and booking rules. High season, low season, and school holidays can also have separate pricing and minimum-stay requirements. Units listed on Airbnb or Booking.com can sync through iCal, making the setup suitable for properties managing both pitches and cabins.

Is Stayo Right for you?

Stayo is a practical choice for accommodation businesses that want to manage bookings, guests, payments, housekeeping, and sales channels from one system. It is designed for smaller properties, including hotels with 5-40 rooms, while its multi-property tools can support businesses managing several hotels from one account.

The platform also supports migration from another hotel management system, including the import of rooms, room types, rates, guest data, and upcoming bookings. Its built-in channel manager connects with more than 60 booking channels and syncs prices and availability in real time. Stayo also uses encryption for data in transit and at rest, roles-based permissions, GDPR-compliant routines, which can be relevant for businesses handling guest information.

Still unsure whether Stayo software is the right fit for you? Contact us at (661) 384-7070 for further guidance regarding its functionality.