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Overview
equivant supports courts and justice agencies with case management, supervision, corrections, and risk assessment tools. Its court and supervision features cover case records and justice-specific reporting. Although the platform's initial implementation might be complex, its court administration and supervision capabilities make it worth considering for justice organizations.
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Starting Price
Custom
Equivant Specifications
- Case Management
- Court Calendaring & Scheduling
- Document Management
- Workflow Automation
What Is equivant?
equivant is a justice management solution that manages court operations, pretrial services, supervision, corrections, and administrative law. It addresses different stages of justice case handling, from pretrial assessments and treatment to court management and post-court supervision. The platform’s case management and reporting tools help courts and justice agencies with high caseloads that need consistent records across court or community supervision activities.
What Is equivant Best For?
equivant is best known for JWorks – its flagship court case management system. JWorks is built around court-specific procedures that allow screens, fields, and process flows to reflect local rules and established practices. It gives courts better control over how case information and operational processes are structured.
How Much Does equivant Cost?
The estimated equivant pricing range is approximately $100–$150/user/month. However, actual charges may vary depending on the requirements and size of your organization. Besides the fixed subscription costs, users should also consider the following additional costs:
- Implementation And Configuration: May add $20,000–$150,000+ depending on deployment complexity
- Data Migration: Typically budgeted at $10,000–$50,000+ for transferring historical justice records
- Court Integrations: Could range from $5,000–$30,000+ per interface for e-filing, payments, and justice databases
- Workflow Customization: Often falls between $10,000–$50,000+ for tailored forms, screens, and court workflows
- Training And Onboarding: A reasonable allowance is $5,000–$25,000+ for staff and administrator training
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
equivant Integrations
The software integrates with myCaseLoad to automate workflows and ensure smooth data flow.
How Does equivant Work?
Here's how you can get started with the platform upon logging in using your credentials:
- Access the dashboard to see available case or supervision information
- Select a case record to review the information available for that matter or individual
- Use role-based portals when sharing or receiving case information with authorized stakeholders
- Generate reports using pre-built reports or quick charts
- Review assessment data when determining supervision needs and preparing individual case plans
- Manage access permissions through assigned security groups for different staff roles
- Track case activity by reviewing relevant records and updates within the system
Who Is equivant For?
equivant software is ideal for a wide range of professional justice sectors, including:
- Judges and court administrators
- Probation and parole officers
- Corrections facility staff
- Pretrial service officers
- Case managers
- Justice agency
equivant Use Cases
Based on equivant’s capabilities, we identified several situations where the software may be a suitable fit for courts, justice agencies, and organizations handling specialized legal proceedings:
Courts Managing High-Volume Case Proceedings
Court administrators handling large numbers of active matters need consistent processes for moving cases from filing through disposition. Separate records can make it harder to monitor docket activity and maintain a clear history of proceedings. equivant software is suited to court environments where staff need to manage case activity according to established court procedures and maintain records throughout the life of each matter.
Corrections Agencies Coordinating Inmate And Facility Operations
equivant includes corrections solutions that bring information related to individuals and facility operations into a shared system. It provides corrections of staff with a central view to review classification, housing, and other activities related to the facility management. The platform helps departments where staff with different responsibilities need access to current information to make decisions about the individuals in custody.
Pretrial Agencies Assessing Defendants Before Court Decisions
The system lets agencies manage pre-trial caseloads and incorporate assessment information into decisions regarding release requirements and appearance risks. The decisions of pre-trials depend on the information collected before moving forward the defendant’s case through the court process. The assessment results, therefore, provide context to help decide the right release conditions and supervision requirements.
Probation And Parole Teams Managing Individual Supervision Plans
Probation and parole teams work with individuals with different risk factors and treatment requirements for supervision. Therefore, a similar approach cannot be applied to each case. equivant lets agencies connect assessment results with case planning and ongoing supervision decision for individuals requiring justice.
Administrative Courts Handling Specialized Cases
equivant helps administrative courts that need their case handling processes based on their own laws and reporting needs. It lets organizations set up their case processes in such a way that they match their rules and procedures. The system helps legal firms whose processes differ from those used in traditional trial courts.
Is equivant Right For You?
If you own a supervision agency that needs a legal software which is built around justice-specific cases and supervision requirements, then equivant might be the right choice. It includes several features, including corrections and risk assessment, for authorized stakeholders. Additionally, the software has received the 2023 and 2024 LegalTech Breakthrough Awards for Case Management Innovation of the Year and Overall Case Management Company of the Year.
Still have concerns about the equivant software? Contact our team at (661) 384-7070, who will answer all your questions and help you make the right decision.
Equivant Features
Case Management
Equivant software handles court matters according to the procedures of each jurisdiction by using adjustable case records. The platform allows clerks and adjudicators, in administrative courts and tribunals, to manage case proceedings and follow-up activities. It reduces the reliance on separate records when handling serious matters.
Reporting
equivant features reporting tools that let users review caseload information without requiring them to fetch data from separate spreadsheets. It includes pre-built dashboards that show important case records. Additionally, the platform’s report-building tools allow agencies to create extracts on the basis of selected fields and filters applied for specific supervision.
Auditing And Dockets Management
This functionality records any changes made to court cases and maintains docket activity for administrative review. It provides authorized staff with access to traceable records of the case's actions to let them review proceedings and check compliance. Additionally, the system includes audit history to support reliable reporting by storing important details which teams can refer to in any similar future case reviews and court administration.
Risk Needs Assessments
The platform helps users determine a person's risk factors and supervision needs using validated assessment methods, including COMPAS, COMPAS-R, ORAS, and OYAS. These assessments allow users to make individualized case plans by highlighting criminogenic needs and strengths. It also lets staff determine supervision levels and treatment referrals.
Portals
The software provides relevant stakeholders, such as judges, case managers, and treatment providers, with role-specific access to supervision information through its portals. It allows them to review relevant case details, provide updates, and support communications throughout treatment plans and supervision progress.
Pros And Cons of Equivant
Pros
Helps teams manage cases more consistently across jurisdictions
Improves awareness of important case developments
Supports better oversight of supervision activities
Enables more informed and individualized case planning
Helps stakeholders access information relevant to their roles
Cons
Customization may demand significant effort for unique workflows
Limited mobile accessibility
Integrations can be improved
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Frequently Asked Questions
What language does Equivant support?
equivant primarily supports the English language.
Who are the typical users of Equivant?
equivant software is used by case managers, justice agencies, probation and parole officers, corrections facility staff, judges and court administrators, and pretrial service officers.
Does Equivant have a mobile app?
No, equivant does not have a mobile app.
What types of pricing plans does Equivant offer?
The starting price of the software is estimated to fall between $100–$150/user/month. Get a custom equivant cost today.
What level of support does Equivant offer?
equivant provides phone and email support options.
Does Equivant offer an API?
Yes, equivant offers an API to its users.
What other apps does Equivant integrate with?
equivant integrates with myCaseLoad to provide smooth data flow and automate workflows.