The job application process is often filled with anticipation and uncertainty, especially when tracking your status through an applicant tracking system like Jobvite. As a widely used applicant tracking system (ATS), Jobvite helps businesses across various industries streamline their hiring processes. 

It allows recruiters to post jobs, track candidates, and manage recruitment efficiently. Numerous businesses use Jobvite to manage applications, schedule interviews, and communicate with applicants. 

One of the most common and ambiguous updates that applicants have to deal with is the 'In Process' status. What does it mean? How long are you supposed to wait? And what happens next? This article explores the meaning of the 'In Process' status on Jobvite, the factors that influence its duration, and what steps candidates can take while waiting for updates. 

Understanding Jobvite Statuses

Like any other ATS platform, Jobvite tracks the progress of job applications through multiple statuses. These statuses are intended to keep applicants informed about where they stand in the recruitment process. Here are some of the common application statuses you might come across on Jobvite: 

  • New: This status indicates that your application has been received but has not yet been reviewed by the hiring team
  • In Process: This status generally means that your application is being actively considered or reviewed
  • Not Selected: This status means that the application has been declined, and you will not be moving forward in the hiring process
  • Hired: This status confirms that you have been selected for the role
  • Closed: The closed status on Jobvite signifies that the job requisition is no longer open, either because it has been filled or because the organization has decided not to fill it at the time

It's important to remember that companies can control the accessibility of these statuses, so not all applicants might be able to see the same level of detail. Additionally, some organizations can use slightly different statuses based on their specific hiring processes. 

What Does ‘In Process’ Mean?

When your application status on Jobvite changes to 'In Process,' it usually indicates that the hiring team is actively reviewing or considering your application. This status can cover multiple stages of the employment process: 

  • Initial Screening: The hiring team might be reviewing your resume and cover letter to determine if you meet the basic requirements for the role
  • Interview Scheduling: If your application passes through the initial evaluation, the 'In Process' status can indicate that the team is in the process of scheduling interviews with you or other applicants
  • Background Checks: In some cases, this status can also mean that background checks or reference checks are being conducted as part of the pre-employment screening process

The actual meaning of ‘In Process’ varies based on how Jobvite is configured and the organization's hiring requirements. 

How Long Does It Take?

The time it takes for an application to go from 'In Process' to the next stage varies based on the following factors: 

  • Company Size And Structure: Larger companies may have more complex hiring processes, leading to longer review times
  • Hiring Volume: If the company is hiring for multiple positions simultaneously, it may take longer to process each application
  • Position Complexity: More specialized roles may involve additional screening or multiple interview rounds, resulting in longer wait times
  • Internal Delays: Changes in hiring priorities, budget constraints, or extended decision-making can extend the timeline

What's Next After 'In Process'?

Once an application is marked as ‘In Process,’ there are various steps you can take: 

  • Stay Patient: Continue to be patient, as the review process can take time
  • Keep An Eye On Your Email: Monitor your email for any communication from the company, like interview invitations or requests for additional information
  • Follow-Up: If you haven't heard back after a few weeks, it's generally acceptable to follow up with the recruiter for an update
  • Continue Applying: While waiting, continue applying to other positions and working on improving your portfolio

Summing Up

The 'In Process' status on Jobvite indicates that an application is currently being reviewed but does not specify a timeline for the following stages. 

While waiting, candidates should stay proactive, follow up appropriately, and continue exploring other opportunities, as this stage does not guarantee a position. Understanding the hiring process can help manage expectations and reduce uncertainty during the job search.