Ofisx Inventory Management
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Overview
Ofisx Inventory Management software helps shops, wholesalers, and warehouses track stock by scanning barcodes with a phone camera. Separate employee accounts need the Premium plan, so Pro accounts cannot show who made each sale. Still, a phone stocktake shows owners how many units are missing and what the loss costs.
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Starting Price
$10.99
per month
Ofisx Inventory Management Specifications
- Inventory Management
- Procurement Management
- Warehouse Management
- Supplier Relationship Management
What Is Ofisx Inventory Management?
Ofisx is an inventory app that small retailers, wholesalers, and stockroom teams use to keep track of the products they buy and sell. It records how many units of each product are in stock, updates the count when a barcode is scanned for a sale or a delivery, and sends an alert when a product runs low. In the same account, it keeps track of what customers owe and what the business owes suppliers, and it produces profit, VAT, and cash reports and prints receipts and invoices. It works in a web browser and on Android and iPhone, with data stored online so the same account opens on every device, and it is meant to replace Excel sheets and paper notebooks.
What Is Ofisx Inventory Management Best For?
Ofisx stands out for barcode-based stock tracking. Users scan product barcodes with a phone camera to record sales, purchases, returns, and stock movements without typing product details. With notebooks or spreadsheets, it is easy to enter the wrong product, miss a sale, or lose count. Scanning cuts that manual entry and lets staff record stock changes at the counter, in the warehouse, or during a delivery.
How Much Does Ofisx Inventory Management Cost?
Ofisx Inventory Management pricing starts at $10.99/month for a monthly Pro subscription on the App Store or Google Play. New users begin with a free trial that needs no credit card and includes unlimited products, barcode stock in and out, low-stock alerts, stock counts, customer accounts, and reports, up to a set number of transactions. There is no permanent free plan. The other plans include:
- Pro yearly: $39.99/year on the App Store or $33.99/year on Google Play
- Premium monthly: $18.99/month on the App Store or $17.99/month on Google Play
- Premium yearly: $59.99/year on both stores
Premium adds the features listed in the plan table below, including staff accounts, multiple barcodes per product, and unlimited transactions. Apple and Google set prices in local currency, so they differ outside the US.
Setup is mostly the business’s own staff time, so the extra costs below are estimates. Estimated one-time costs for 1-3 users, 4-15 users, and 16-50+ users:
- Onboarding And Configuration: about $100-$500, $400-$2,000, and $1,500-$6,000+, for account setup, VAT and units, minimum stock levels, and customer and supplier records
- Data Cleanup, Barcodes, Labels, And Hardware: about $50-$400, $200-$1,500, and $1,000-$6,000+, for cleaning Excel files, labeling products, and buying scanners and thermal printers
- Training And First-Weeks Slowdown: about $100-$500, $300-$1,500, and $1,000-$5,000+, and support is provided in Turkish, so teams working in other languages may need translated training material
- Accounting Or Marketplace Integration, If Needed: about $0-$500, $500-$2,000, and $1,000-$5,000+, since Excel import and export is the only listed integration
Disclaimer: The pricing is subject to change.
Ofisx Inventory Management Integrations
Excel is the only listed integration. Marketplace integration with Trendyol, Hepsiburada, N11, and Amazon is listed as coming soon.
How Does Ofisx Inventory Management Work?
Here’s how you can access the platform and start using its features:
- Log in to Ofisx Inventory Management on the web, Android, or iPhone, or sign up for a free account with an email and password and no credit card
- Import your product list from an Excel file, or add products one by one by scanning their barcodes
- Set the price, VAT rate, and barcode for each product, and a minimum stock level that triggers a low-stock alert
- Record goods received from suppliers, and scan barcodes with the phone camera to process sales and returns, so stock updates automatically
- Add customers and suppliers, and record collections, payments, and due dates against their balances
- Count stock on the phone, where the system quantity and the counted quantity appear side by side with the difference and the loss amount
- Print receipts and invoices as PDFs or on a thermal printer
- Review profit-loss, turnover, VAT, and cash reports, and export them to Excel
Who Is Ofisx Inventory Management For?
It serves businesses that buy and sell physical products, including:
- Retail stores
- Grocery shops
- Boutiques
- Hardware stores
- Pharmacies
- Wholesalers
- Distributors
Ofisx Inventory Management Use Cases
Based on our analysis of Ofisx Inventory Management’s features and platform capabilities, we have identified key scenarios where this software could be a strong fit for:
1. Local Corner Shops And Pharmacies Balancing Rapid Daily Counter Sales With Cash Flow
Small retail businesses handle hundreds of fast-moving products and micro-transactions every single day. When employees ring up sales manually or write things down in paper ledgers, it leads to massive checkout queues, inaccurate pricing mistakes, and blind spots regarding daily cash registers. Shop owners often don’t know their exact daily profit or whether their till matches their actual physical inventory. Ofisx Inventory Management replaces paper checkouts with a smartphone barcode POS system. Staff scan items using the phone’s camera, which instantly updates stock levels, rings up the exact tax/price, and updates the daily profit-and-loss register automatically.
2. Field Service Tradespeople And Mobile Distributors Tracking Multi-Vehicle Van Stock
The software can help plumbers, electricians, heating engineers, and mobile van distributors track parts across multiple vehicles when components are constantly used or sold at different job sites. Because stock is spread across vans, business owners may not know which parts are in which vehicle, leading to missed parts on jobs, unnecessary double-purchasing, and lost stock. Ofisx segments and monitors inventory by individual vehicle, tracking stock movement per warehouse and vehicle and showing who took an item and which job it was used for.
3. Retail Shops And Boutiques Preventing Lost Revenue Through Automated Low-Stock Triggers
Store owners managing hundreds of unique items or apparel sizes often rely on visual checks to see what is running low. By the time they notice an empty shelf, the item is already sold out, leading to lost sales while waiting days for a supplier delivery. Conversely, guessing order amounts can lead to overbuying unpopular items that tie up cash flow. The software sends proactive low-stock alerts based on critical thresholds. Owners set minimum levels for every item, triggering automatic notifications the moment stock drops so they can reorder before a stockout happens.
4. Wholesalers And Suppliers Generating On-Demand Digital Quotes And Instant Invoices
The software can help wholesalers and suppliers generate quotes and invoices on demand when field sales reps or store clerks have to switch between a pricing sheet, a separate billing system, and paper receipt pads to finalize a deal. This can delay quotes, slow down billing, and make receipts look unprofessional. Ofisx builds quotes and prints thermal receipts directly from the product screen, letting reps turn an inventory lookup into a professional quote, record the sale, and print via Bluetooth to 58/80mm thermal printers or share a PDF.
Is Ofisx Inventory Management Right For You?
Ofisx Inventory Management is right for you if you run a small or medium retail, wholesale, grocery, boutique, or e-commerce business and need simple barcode-based stock tracking, invoicing, customer credit tracking, and basic financial reporting in one app.
It has more than 10,000 users, and the same account works on the web, Android, and iPhone with data stored in the cloud. Each employee needs a separate account on the Premium plan, so the app can report who sold and collected what, and the free account has a set number of transactions. For a buyer, this means a growing shop can add staff without per-seat limits on products and should move to Premium before several people record stock at the same time.
Ofisx stores data in the cloud, takes subscription payments through the Apple App Store and Google Play.
Still not sure if Ofisx Inventory Management software is the right choice for you? Contact us at (661) 384-7070, and our team will help you decide based on your requirements.
Ofisx Inventory Management Features
Product And Stock Card
Ofisx Inventory Management provides a product and stock card, a single record for each product that holds its current quantity, purchase price, sale price, VAT rate, and barcode. Users create a card by typing in the details or by importing a product list from an Excel file, and the quantity on the card changes as goods come in and go out. Shop owners and warehouse staff use it to check how many units are left and what each product costs and sells for.
Barcode Entry And Exit
It includes barcode entry and exit, a function that records goods received, sales, and returns when a user scans a product’s barcode with the phone camera. Each scan adds or removes quantity on that product’s card, so the stock count changes without anyone typing numbers by hand. Warehouse staff use it to receive goods from suppliers, and cashiers use it to ring up sales.
Low-Stock Alert
The vendor offers a low-stock alert, a notification that tells the user when a product has fallen below a minimum quantity they set. The alert reads the same quantity that barcode scans update, so it follows sales and deliveries as they are recorded. Owners and buyers use it to decide when to reorder a product.
Inventory Counting
Ofisx Inventory Management provides inventory counting for stocktake day. Staff count products on the phone, and the app shows the system quantity next to the counted quantity, then calculates the difference and the loss amount. Owners use the result to correct their records.
Customer Accounts And Customer Credit
Owners who sell on credit, and wholesalers, can use customer accounts and customer credit in Ofisx Inventory Management to see who owes them money and what they owe suppliers. It is a ledger inside the same program as stock, where users record a credit sale, log each collection or supplier payment, and track the due date.
Profit, VAT And Cash Report
Ofisx Inventory Management offers profit, VAT, and cash reports, which show profit-loss, turnover, VAT, cash in hand, and best-selling products from the sales, purchases, and expenses already recorded in the app. Users choose a date range and can export the report to Excel. Owners use them at month end to see what each product earns and what is in the till.
Pros And Cons of Ofisx Inventory Management
Pros
Stock updates with a quick phone scan
Low-stock alerts take guesswork out of reordering
Stocktakes show missing units and their cost
Credit sales and stock in one place
Same data on phone and computer
Cons
Excel files are the only software link
Working offline means switching to another app
Extra supplier barcodes need the Premium plan
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Frequently Asked Questions
Does Ofisx Inventory Management work without internet?
The online version needs an internet connection. For places without one, Ofisx offers Inventory and Account Ledger, a separate offline app for Android and iPhone that keeps data on the device and backs it up to Google Drive or iCloud. The offline app does not support multiple users or the web dashboard.
Can Ofisx Inventory Management show best-selling products?
Yes. It provides reports for best-selling products, sales trends, inventory turnover, and profit margins. Businesses can use these reports to decide what to reorder and what to reduce.
Is the mobile app the same as the web platform?
No. The mobile offline app is a standalone inventory and sales tool, while the web platform is a broader business-management system with inventory, current accounts, invoicing, POS, and accounting modules.
Is Ofisx a mobile app or a web platform?
Both. Ofisx offers mobile apps for Android and iOS, plus a web-based platform called Ofisx Online Stok & Cari.
What is Ofisx Inventory Management used for?
Ofisx Inventory Management is used to track stock, record sales and purchases, scan barcodes, manage customer and supplier balances, create invoices, and view profit and inventory reports.
Is there a limit on the number of products in Ofisx Inventory Management?
No. The number of products is unlimited on the free account and on Premium.