Procurement Partners
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Overview
Procurement Partners helps healthcare teams manage supply spending through purchasing, inventory tracking, and invoice matching. Although field editing can be restricted, its vendor ordering tools help teams export order details accurately to connected systems. It suits hospitals, surgery centers, and senior care providers managing purchases and budgets across facilities.
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Starting Price
$475
per month
Procurement Partners Specifications
- Inventory Management
- Procurement Management
- Supplier Relationship Management
- Compliance Management
What Is Procurement Partners?
Procurement Partners is a cloud-based healthcare procurement software that connects supplier ordering with invoice approval and accounting records. It serves acute, non-acute, and post-acute care providers through its Hybrent and Oncare products. Teams can check purchases against supplier agreements and group purchasing organization pricing. Its accounts payable tools match invoices against purchase orders and receipt records, then send approved invoices to accounting software.
The platform also reports costs by patients, departments, physicians, or projects. This helps managers investigate spending and review contract compliance.
What Is Procurement Partners Best For?
The platform stands out for its ‘Accounts Payable Automation,’ which helps healthcare finance teams process invoices from vendors of any size, whether integrated or not. It captures PDF invoices by email, extracts their data with AI, and routes them for approval automatically. Human validation checks the extracted information before it enters the approval process. Additionally, invoice line details support reports on spending across vendors, departments, and categories. This helps managers review purchasing trends and track spending against budgets in real time.
How Much Does Procurement Partners Cost?
Procurement Partners pricing is estimated to start at $475/month. The actual cost may vary based on the organization's requirements and the selected product.
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Procurement Partners Integrations
Procurement Partners software supports integration with different ERP, accounts payable, EHR/EMR, menu planning, and spend analytics systems.
How Does Procurement Partners Work?
Log in to Procurement Partners and follow these steps to manage purchases and invoices:
- Find approved supplies through internal catalogs, order guides, or connected supplier websites
- Build your order and submit the cart for approval and budget tracking
- Review and approve purchase requests according to your assigned role
- Record supply receipts and update stock records if inventory management is part of your setup
- Review invoice matching results against purchase orders and, for three-way matching, receipt records
- Approve invoices and send approved invoice data to connected accounting software
- Review reports to assess spending across departments and facilities
Who Is Procurement Partners For?
Procurement Partners serves healthcare providers across the following care settings:
- Ambulatory surgery centers
- Community and critical access hospitals
- Community health centers and federally qualified health centers (FQHCs)
- Dental practices
- Physician offices and clinics
- Rehabilitation and behavioral health facilities
- Senior living communities
- Skilled nursing facilities
Procurement Partners Use Cases
Based on current Procurement Partners features, we have identified the following scenarios where its products could be a good fit:
Healthcare Groups Using Separate Ordering Portals
Managing purchases across facilities becomes harder when each location uses separate supplier websites. Procurement Partner brings approved catalogs and supplier ordering into one purchasing system. This could suit groups seeking consistent purchasing practices across locations.
Senior Living And Skilled Nursing Groups Managing Facility Budgets
Procurement Partner could suit senior living and skilled nursing groups that need each facility to purchase within its assigned budget. Budget tracking sits within the ordering process, so purchase requests can be reviewed against available funds before approval. This connects local purchasing decisions with the group’s spending controls.
Surgery Centers Tracking Supplies Across Storage Areas
Surgery centers can use Procurement Partner's Hybrent to account for supplies held across departments and storage locations. Barcode scanning, stock records, and transfer tracking support checks on existing inventory before another order is placed. This could suit centers trying to avoid buying supplies already available elsewhere in the facility.
Finance Teams Processing Local Supplier Invoices
Processing invoices from suppliers outside the connected vendor network can create a separate queue of manual entry work. Procurement Partners captures emailed PDF invoices regardless of vendor integration status and routes the extracted data for approval. Finance teams can then review local supplier spending alongside other purchases and budgets.
Is Procurement Partners Right For You?
Procurement Partners is a suitable option for healthcare providers that need to connect purchasing, inventory, and invoice processing across several locations. Its OnCare and Hybrent products support different care settings as organizations expand. Two-way or three-way invoice matching then helps finance teams check supplier charges against purchasing records before sending approved invoices to accounting.
To protect purchasing and financial data shared across locations, the platform supports secure data handling backed by HITRUST and SOC 2 Type II assessments. Midwest Health and NeuroPsychiatric Hospitals are among notable clients.
Alongside protecting financial data, healthcare groups need to assess how funding changes affect purchasing budgets. Procurement Partners’ September 2026 update explains new limits on certain Medicaid state-directed payments and provider funding arrangements. Its budget tools show how purchases affect available funds before orders are submitted. Spending reports also help finance teams review supply costs across facilities. These tools support budget planning as providers assess the effects of funding changes.
Not sure which Procurement Partners product fits your facilities? Call us at (661) 384-7070 to discuss your requirements.
Procurement Partners Features
Purchasing
The platform lets users search for products and place orders across suppliers through one platform. Its punchout ordering and internal catalogs bring completed carts into the system for approval and budget tracking. Custom order guides group approved products by department or category. It also supports multiple GPOs and supplier networks, so organizations can purchase through their preferred vendors and contracts.
Inventory Management
The tool tracks supply receipts, transfers, and usage across departments and locations in real time. It lets staff scan items with barcode scanners or mobile devices and set preferred stock levels that trigger reorder alerts. AI forecasting uses past usage to predict replenishment needs. If supplies are needed elsewhere, teams can check stock at other facilities and arrange transfers before placing another order.
Budget Management
Procurement Partners tracks spending against general ledger budgets as purchases happen. It automatically updates budget totals as orders, purchase requests, and invoices are recorded. Staff can check an order’s impact on available funds and split costs across ledger codes, departments, or locations. Its budget-coded data also passes to connected accounts payable systems. This supports spending reviews without separate tracking of each purchase.
Reporting And Analytics
This feature provides dashboards, detailed reports, and customizable data views across OnCare and Hybrent. Users can filter and work with complete datasets directly on the platform, with exports and integrations for sharing data. This helps managers review purchasing trends, budget performance, and product usage across departments and locations.
Pros And Cons of Procurement Partners
Pros
Tracks orders and receipts efficiently
Access suppliers through one purchasing platform
Reviews spending across multiple care facilities
Reconciles invoices against purchases quickly
Checks available supplies across different locations
Cons
Password recovery can be complex
Placing web orders takes several steps
Order visibility across user accounts needs improvement
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Frequently Asked Questions
How can Procurement Partners manage purchasing across multiple healthcare locations?
It can manage purchasing across healthcare facilities through approved product catalogs, order guides, and purchase approvals in one system.
Can Procurement Partners keep healthcare purchases aligned with GPO and supplier contract pricing?
Yes, it can connect purchasing with GPOs and supplier networks through integrations that bring contract pricing and compliance tracking into the purchasing process.
How can Procurement Partners help healthcare organizations start tracking inventory?
Procurement Partners supply receipts, transfers, and cycle counts to show inventory across departments and locations. Staff can scan products in and out, then monitor lot, serial, and expiration details.
How does Procurement Partners capture invoices from non-integrated vendors?
The platform captures PDF invoices sent by email from integrated and non-integrated vendors. AI extracts the invoice details and routes each invoice for approval.
Can Procurement Partners break down purchasing costs by department, physician, or project?
Yes. Its reports can show cost allocation by patients, departments, physicians, and projects.