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Key Takeaways
Generated from the text of customer reviews
BoardSpace is board management software for homeowner associations (HOAs), condos, charities, nonprofits, and community associations. Its organized meeting and document workflows often get praised; however, setting up document tags requires consistent input from users. BoardSpace is also preparing to launch Magic Minutes, an AI feature that will draft minutes from meeting records for review automatically.
Our Verdict
The software is a strong fit for organizations that rely on volunteer boards to manage meetings, records, and follow-up. Its flat organizational pricing and straightforward workflows make it cost-effective for small to mid-sized organizations. We recommend it to boards that want structured governance without the complexity or cost of enterprise board management platforms.
BoardSpace Specifications
- File Sharing & Management
- Document Management
- Task & Project Management
- Calendar & Scheduling
What Is BoardSpace?
BoardSpace is a cloud-based board management platform specifically built around the workflows of volunteer-led organizations. It replaces email threads and spreadsheets with a centralized system for agendas, minutes, documents, and action items management. This makes board information organized, searchable, and accessible to directors.
Its smart meeting tools, agenda templates, searchable documents, e-signatures, and task tracking help boards manage governance before, during, and after meetings. This gives directors a clearer view of board activities and keeps everyone aligned.
What Is BoardSpace Best For?
One feature that stands out in BoardSpace is its ability to turn meetings into finished minutes in ‘one structured workflow’. Users can build agendas with templates and drag-and-drop tools. Afterwards, they can record motions with proposer, seconder, and vote outcomes. There are options to mark attendance during the live meeting. Combined with e-signatures, these capabilities take directors from live discussion to signed, distributed minutes without hours of manual work.
How Much Does BoardSpace Cost?
The pricing for BoardSpace starts at $69/month, and the platform offers tiered pricing based on the size or structure of the organization. The available plans include:
- Condos And HOAs (<75 units): $69/month
- Condos And HOAs (76-150 units): $99/month
- Nonprofits (Up to 18 directors): $89/month
- Nonprofits (2-3 Committees): $130/month
In addition to the base subscription, organizations should account for:
- Implementation/Setup: ~$0–$500 (one-time); self-serve platform, no tech skills required
- Data Migration: ~$0–$1,500 (one-time); eased by native integration with TOPS Software
- Training/Onboarding: ‘Standard' onboarding is included in every subscription plan, ‘Premium’ comes with a custom price tag
- Integrations: ~$0–$1,000 (one-time)
Users generally find BoardSpace’s pricing fair, especially because it charges a flat fee per organization rather than per user. This benefits volunteer boards that may add or lose directors between renewal cycles. Compared with enterprise portals, BoardSpace holds a cost-effective position for organizations that need essential board management tools without paying for high-end features.
Disclaimer: The pricing is subject to change.
BoardSpace Integrations
The platform supports integration with the following:
- Enumerate software (formerly TOPS)
- Outlook
- Google Calendar
How Does BoardSpace Work?
You can start using BoardSpace by following the listed steps, once you are logged into your system:
- Create agendas using meeting-specific templates and drag-and-drop tools
- Add supporting documents to agenda items for directors to review before meetings
- Record attendance and let BoardSpace automatically calculate quorum
- Capture motions by recording the proposer, seconder, and voting outcome
- Record meeting minutes and keep decisions and discussions organized in one place
- Assign action items during meetings so they automatically carry forward to the next meeting
- Send approved minutes for digital e-signatures and distribute the final record to directors
Who Is BoardSpace For?
BoardSpace is ideal for a wide range of industries and sectors, including:
- Condominiums
- Nonprofits
- Charities
- Property management
- Homeowner associations (HOA)
BoardSpace Use Cases
Based on our review of BoardSpace's features and capabilities, here are key scenarios where the platform becomes a good fit across different organization types:
1. Volunteer Condo Boards Losing Track of Decisions Across Email And Spreadsheets
Condo boards often rely on volunteer directors. They usually have limited time to organize meeting materials and follow up on decisions. After meetings, action items can get lost across emails and spreadsheets. BoardSpace helps boards keep meeting minutes, decisions, and responsibilities tied to each meeting, giving directors a clearer view of what was agreed on and what needs to happen next.
2. HOAs Struggling To Manage Board Meetings With Minimal Training
Most HOAs usually don't have in-house administrative staff to standardize how meetings are run. The result is meetings that tend to vary from one session to the next. BoardSpace provides a consistent structure for preparing, running, and documenting meetings, cutting down the learning curve for anyone stepping into an admin role. The staff can simply focus more on community issues and less on figuring out meeting logistics from scratch.
3. Community Associations And Housing Co-ops Struggling To Track Action Items
Community associations and housing co-ops can use BoardSpace to keep volunteer directors aligned on meeting decisions and follow-up responsibilities. Action tracking assigns tasks directly to individual directors with a due date, and flags anything still open when the next meeting's agenda is built. Instead of directors relying on memory or a side spreadsheet, unresolved items surface automatically.
4. Charity Boards Maintaining Organized Governance Records
Charities and nonprofits need reliable records of board decisions, particularly when leadership changes or information needs to be reviewed later. BoardSpace keeps meeting history, minutes, motions, votes, and supporting documents organized and accessible. This gives organizations a consistent record of how decisions were made without relying on individual directors to retain years of information.
5. Boards Preserving Institutional Knowledge During Director Turnover
Volunteer boards frequently lose institutional knowledge when experienced directors step down. New directors may have to rely on informal handovers or search through old emails to understand previous decisions. BoardSpace keeps historical minutes, documents, and meeting records accessible, allowing incoming directors to get up to speed faster and make decisions with better context.
Is BoardSpace Right For You?
BoardSpace is an ideal fit for volunteer-led organizations that need specialized governance tools without enterprise complexity. The platform combines meeting automation and document security to help boards manage their institutional memory.
Furthermore, it comes with support for multiple spaces, role-based permissions, SSL encryption, and one flat fee per-organization. This makes it scalable across growing boards, committees, and organizations. However, it's still best suited for small and mid-sized teams, not large enterprises that may need complex governance structures.
Still unsure whether BoardSpace software is the right fit for you? Connect with our customer support staff at (661) 384-7070 for further guidance.
BoardSpace Features
Event Setups
Admin staff can create recurring events on a weekly, monthly, annual, or custom schedule. The next occurrence is generated automatically after each event, eliminating manual resets. Supporting files such as agendas, contracts, and venue details can be attached directly to the event, keeping all related information together.
Document Management
Every BoardSpace plan comes with up to 1/2 TB of document storage. Organizations can use a shared library to keep materials accessible across boards or create separate repositories for individual boards and committees. This makes it easier to keep documents organized while restricting access where different groups need privacy.
Custom Tags Library
Using this feature, administrators can create a standardized library of tags for organizing documents by topic, type, or category. Once established, the same vocabulary can be applied across records, making searches more consistent over time. Tags can also be renamed, corrected, or merged, and it does not affect the documents already associated with them.
Find Everything
BoardSpace provides a single search across meetings, motions, documents, actions, and minutes, including records from the organization's earliest activity. Filters let users narrow results by content type and date range. Selecting a result takes them directly to the original record, providing the surrounding meeting or document context without additional searching.
Build And Run Polls
The software supports polls for collecting decisions and opinions between meetings. Polls can close automatically when everyone has voted or when the specified deadline arrives. The results can also be made public or kept confidential depending on the situation. Once closed, the outcome is automatically added to the board's official record for future reference.
Reminders And Notifications
Board staff can customize how many and when reminders should be sent before an event. Notifications can also target directors alone or include owners and members when broader communication is needed. Additionally, the events overview brings upcoming meetings, deadlines, community activities, and contract renewals into view. This helps board members stay ahead of important dates.
Pros And Cons of BoardSpace
Pros
Easy bulk uploads for meeting attachments
Includes rapid search using tags and keywords
Has all board items in one central space
Provides automated reminders to help board memory
Offers effective meeting record management
Cons
Limited ability to customize agenda item templates
No room for adding personalized member motions beyond standard format
Navigation is slightly tricky in some sections
BoardSpace Reviews
Total 10 reviews
4.5
All reviews are from verified customers
Rating Distribution
5
Stars50%
4
Stars50%
3
Stars0%
2
Stars0%
1
Stars0%
Share your experience
Real Estate, N/A employees
Less than 6 months
“reliable tool!!”
Pros
It does exactly what it says and it performs well. I was able to get the core functionality up and running in under two hours without any training.
Cons
Letting board members insert their own motions would be a nice upgrade. That single missing piece is the only thing that felt slightly lacking.
Rating Distribution
Ease of use
10
Value for money
10
Customer Support
10
Functionality
10
Non-Profit Organization Management, N/A employees
Less than 6 months
“great reminders for improved productivity”
Pros
BoardSpace has noticeably made our board members happier and more productive, with meetings that are simpler to run and manage. There's a lot to like, such as managing the secretary role during board meetings feels effortless, the between-meeting workflow-minutes, future agendas and action items-is much easier to handle and it removes the awkwardness of chasing people for tasks. The biggest impact is that we stopped having to ask, "Have you completed (task xyz) yet?" and instead let the system send follow-up reminders automatically. I've seen an uptick in output and a shorter time to get tasks done and it also shifts the whole "following up with people" burden away from a specific person and into the system. Honestly, this goes beyond a simple feature set, it changes team behavior and the results we get. Even board members who aren't very technical (or who don't really care about tech) are on board because they can clearly see how it improves how effective we are for our members.
Cons
Team actually listens and takes ideas seriously, I've shared suggestions and that responsiveness matters. As more people join and request similar improvements, they'll be able to allocate more resources toward enhancements which I think is reasonable. Compared to some other big, multi-million-dollar apps and platforms, it's not quite as "slick" from a navigation/UX standpoint and a few navigational features could be smoother. Still, there's plenty of room for improvement and from what I've seen, the team wants to make changes that benefit the user base. More importantly, it's helped us move beyond the constant spreadsheet and email juggling and it gives our board ownership of its processes instead of being overly dependent on our property managers (we're a non-profit condo association).
Rating Distribution
Ease of use
9
Value for money
9
Customer Support
8
Functionality
8
Information Technology and Services, N/A employees
Less than a year
“creates a great workflow with task reminders”
Pros
This tool is a solid way to manage meeting minutes without spending forever organizing them. Being able to leave comments directly on agenda items that are limited to board members only, before, during or after meetings, has been really useful for keeping discussions in the right place. Grouping and uploading documents is easy too. I also like that the task reminders stay reliable especially since deadlines/scope can be updated when things change, it cuts down on the constant back-and-forth emails. On top of that, board member profiles are simple to add and edit.
Cons
Using it does call for some upfront planning around how you name tags and link them to documents, otherwise searching can be less effective. You'll want to think ahead about the kinds of searches you'll likely run. The tagging workflow itself is still easy, adding, removing or modifying tags isn't difficult. Permissions are also a plus since you can restrict access by user so more sensitive documents don't end up public.
Rating Distribution
Ease of use
7
Value for money
8
Customer Support
8
Functionality
9
Frequently Asked Questions
What level of support does BoardSpace offer?
The platform provides support through chat and contact form. Standard onboarding includes two live coaching sessions; additional support is available via knowledge base, tutorials, and FAQs.
What types of pricing plans does BoardSpace offer?
BoardSpace cost breakdown includes four plans: Condos & HOAs (<75 units) ($69/month), Condos & HOAs (76-150 units) ($99/month), Nonprofits (up to 18 directors) ($89/month), and Nonprofits (2-3 Committees) ($130/month). Request a customized BoardSpace price plan for your business.
What other apps does BoardSpace integrate with?
The platform integrates with Enumerate, Google Calendar, and Outlook.
Who are the typical users of BoardSpace?
BoardSpace features are designed for businesses in industries and sectors like charities, condominiums, nonprofits, property management and homeowners' associations.
Does BoardSpace offer an API?
No. Information regarding the vendor’s API availability has not been provided.
What language does BoardSpace support?
The platform currently supports the English language.
Does BoardSpace have a mobile app?
No. Information regarding a dedicated mobile app has not been specified.