XWiki: Pricing, Free Demo & Features

Last Updated Dec 4, 2025

Overview

XWiki provides a collaborative knowledge management platform that organizes company information efficiently. While some users note slight difficulty with the initial setup, its structured wiki and collaborative tools facilitate seamless information sharing. Overall, XWiki’s focus on building a collaborative culture ensures teams have access to the right knowledge.

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Starting Price

Custom

Product Snapshot

XWiki Specifications

Real-time Communication
File Sharing & Management
Document Management
Task & Project Management
Integration With Other Tools
Feedback Management
Automation & Workflow
Security & Compliance
User Management
Customer Support

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What Is XWiki?

XWiki is an open-source knowledge management platform designed for teams and organizations seeking structured information sharing. It offers a ‘Structured Wiki’ system that organizes content hierarchically, making it easier to locate critical information. Users can create collaborative spaces, track document changes, and utilize customizable templates to standardize workflows. By centralizing knowledge and supporting a collaborative culture, XWiki reduces time wasted searching for information and helps maintain continuity even when employees leave.

XWiki Pricing

The software offers the following plans, billed yearly:

Community: Self-setup
Starter: Custom pricing
Basic: €4.69/user/month (for a team of 100 users)
Business: €3.63/user/month (for a team of 250 users)
Enterprise: €5.50/user/month (for a team of 500 users)

Request a personalized XWiki pricing quote for your business today.

Disclaimer: The pricing is subject to change.

XWiki Integrations

The platform integrates with several third-party applications and systems, such as:

Active Directory
Microsoft Office 365
G-suite
ONLYOFFICE software

Book a free XWiki demo to learn more about the integration arrangements.

Who Is XWiki For?

XWiki is well-suited for a wide range of industries and sectors, including:

Defense
Retail
Consumer electronics
E-commerce
Telecommunications

Is XWiki Right For You?

Companies struggling with scattered information and inefficient knowledge sharing may benefit from XWiki. Its structured wiki and collaborative features allow employees to locate, share, and update critical knowledge easily, minimizing costly errors. The platform is suitable for mid-to-large teams needing organized documentation and a culture of collaboration. XWiki also emphasizes customization and process support, enabling tailored solutions for different departments.

Still doubtful if XWiki software is the right fit for you? Connect with our customer support staff at (661) 384-7070 for further guidance.

XWiki Features

Advanced Collaborative Editing

XWiki features an advanced What You See Is What You Get (WYSIWYG) editor with link and macro support. It also provides in-place editing, image and office attachment previews, commenting, annotations, user mentions, likes, notifications, and full change history, supporting efficient team collaboration.

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Structured Knowledge Management

With this feature, the platform enables creation of custom structures using drag-and-drop via ‘AppWithinMinutes.’ Structured documents can be edited with user-friendly forms, data navigated through filterable ‘livetables,’ and pre-existing structures reused for recurring datasets like blogs, ideas, and tasks.

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Flexibility And Extensibility

The platform supports full User Interface (UI) customization, including theme and logo editing, menu and panel configuration. Additionally, over 700 ready-to-use extensions, 600 community extensions, and hundreds of scripting language APIs enable adaptable workflows.

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Pros And Cons of XWiki

A quick look at XWiki's strengths and weaknesses to
help you decide if it's the right fit

Pros

Efficiently manages users and group permissions
Easy PDF document viewing and exporting
Supports secure single sign-on authentication

Cons

Occasional downtime may disrupt operations
Customer support times may vary during peak hours

XWiki Reviews

Insights from real users on XWiki’s features,
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Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

Does XWiki offer an API?

Yes, XWiki offers APIs.

Who are the typical users of XWiki?

XWiki is well-suited for a wide range of industries and sectors, including defense, retail, consumer electronics, e-commerce, and telecommunications.

Does XWiki have a mobile app?

Yes, XWiki offers a mobile app for both Android and iOS users.

What language does XWiki support?

The software supports multiple languages, including English, French, German, and more.

What level of support does XWiki offer?

The platform provides support via ticket submission, email, phone, and a help center.

What types of XWiki price plans are available?

The software offers several yearly plans: Community (Self-setup), Starter (Custom pricing), Basic (€4.69/user/month for a team of 100 users), Business (€3.63/user/month for a team of 250 users), and Enterprise (€5.50/user/month for a team of 500 users). Contact us to request a personalized XWiki cost quote based on your institution's requirements.

What other apps does XWiki integrate with?

The platform integrates with several third-party applications and systems, including Active Directory, Microsoft Office 365, G Suite, and ONLYOFFICE.