Last Updated
Overview
OpenKM document management software streamlines processes with robust workflow automation, enhancing productivity. Though its page layout can be confusing for new users, the software’s powerful version control and extensive integrations offer significant value. This flexibility and strong security make OpenKM a compelling choice for comprehensive enterprise content management and handling.
Overall Rating
Based on 4 users reviews
4.8
Rating Distribution
Positive
100%
Neutral
0%
Negative
0%
Starting Price
Custom
OpenKM Specifications
- Content Creation and Editing Tools
- Content Versioning
- Role-Based Permission
- Template Management
What Is OpenKM?
OpenKM is an efficient document management system (DMS) engineered to revolutionize how businesses manage their unstructured information. It centralizes digital content from diverse sources into a unified workspace, enabling seamless browsing, enrichment, and editing of all gathered data. Its powerful capabilities, including advanced search and workflow automation, empower organizations of all sizes to streamline operations, improve individual productivity, and ensure data accessibility from any location.
OpenKM Pricing
OpenKM Integrations
The platform seamlessly integrates with several third-party applications, including:
- Kofax
- Abbyy Flexicapture
- Cognitive Forms
Who Is OpenKM For?
OpenKM software is ideal for a wide range of industries and sectors, including:
- Educational institutions
- Financial services
- Legal firms
- Medical firms
- Public administrations
Is OpenKM Right For You?
OpenKM is an award-winning DMS recognized as ‘Multinational of the Year 2023’ for its leadership in document management. Its efficient workflow automation, comprehensive security, and scalable versions cater to businesses of all sizes, ensuring compliance and enhancing collaboration. The software is ideal for organizations seeking to digitize, streamline, and secure their document processes effectively, offering a proven solution from a company dedicated to evolving its product and supporting its user base.
Are you still not sure about the platform and need expert advice to make an informed decision? Reach out to us at (661) 384-7070 now!
OpenKM Features
Workflow Automation
OpenKM's native OKMFlow engine automates complex business processes, reducing manual tasks and ensuring regulatory compliance. It enables custom workflows for document review, approval, and validation, with configurable email notifications and task assignments. This streamlines operations enhances collaboration, and ensures consistent document handling across departments.
Version Control
OpenKM provides comprehensive version control, tracking every change and maintaining a detailed history of documents. Utilizing a check-in/check-out model, users can add comments to versions, compare changes, and restore previous iterations. This ensures data integrity, accountability, and secure automatic backups, preventing information loss.
Intelligent Search Capabilities
The powerful search engine within OpenKM allows users to quickly locate documents by content, keyword, author, or date. It automatically indexes various formats, supports metadata-based searches, and offers advanced queries for precise results. This ensures efficient data retrieval, transforming information into actionable assets for faster decision-making.
Collaboration Tools
OpenKM enhances teamwork by facilitating real-time document sharing and simultaneous editing among multiple users. Built-in commenting and annotation tools simplify feedback processes, ensuring everyone is on the same page. This fosters efficient distribution of information, improving communication and overall team productivity.
Pros And Cons of OpenKM
Pros
Streamlines processes with workflow automation
Powerful, flexible, and feature-rich DMS
Cons
Page layout can be confusing for new users
OCR is hit or miss, which can cause errors and extra manual corrections
OpenKM Reviews
Total 4 reviews
4.8
All reviews are from verified customers
Rating Distribution
5
Stars75%
4
Stars25%
3
Stars0%
2
Stars0%
1
Stars0%
Share your experience
Computer Hardware, 1-10 employees
Less than a year
“Outstanding performance”
Pros
OpenKM handles everything related to document management, with excellent performance and quick professional support. And it also scales well as your needs grow.
Cons
It would be nice to see a better graphic interface and more appealing design.
Rating Distribution
Ease of use
8
Value for money
10
Customer Support
10
Functionality
9
Mining & Metals, 1-10 employees
More than a year
“Good support”
Pros
You can program it with Java and the tech support is amazing. They really know their stuff and are always there for you.
Cons
The search function could be more flexible. The word order shouldnt affect the results and the add ins could be more user friendly. I also prefer live editing over the add ins. Other than these things its fine.
Rating Distribution
Ease of use
7
Value for money
8
Customer Support
9
Functionality
7
Computer Networking, 11-50 employees
More than a year
“Top notch Document Administration Software”
Pros
I can quickly search through everything. It handles big data effortlessly and customization is so simple. I can build any solution using the data hosted on OpenKM.
Cons
The graphics design could be better. Also uploading a large number of documents can be a bit slow.
Rating Distribution
Ease of use
8
Value for money
10
Customer Support
10
Functionality
9
Frequently Asked Questions
Who are the typical users of OpenKM?
The platform caters to several sectors and industries, including financial services, educational institutions, public administrations, medical firms, and legal firms.
Does OpenKM have a mobile application?
No information about OpenKM mobile application is available yet.
What level of support does OpenKM offer?
OpenKM offers support via an online support form, knowledge base, phone, and email.
What types of pricing plans does OpenKM offer?
The software offers custom pricing plans, tailored to meet varying organizational needs. You can also request a personalized OpenKM cost quote now!
Does OpenKM offer an API?
Yes, OpenKM provides an API.
What other apps does OpenKM integrate with?
The platform seamlessly integrates with several applications, including Kofax, Cognitive Forms, and Abbyy Flexicapture.
What language does OpenKM support?
The software supports several languages, including English, Czech, Bulgarian, Arabic, etc.