Clearooms Reviews

“employees need very little training”

Pros

The strongest aspect of Clearooms is its balance between simplicity and functionality. It removes unnecessary complexity from workspace management and gives employees a self-service experience that requires minimal training. From a consulting perspective, I appreciate solutions that deliver clear business value without creating additional operational overhead.

Cons

For larger organizations with complex requirements, additional configuration options would be valuable. More detailed reporting, expanded integration capabilities and greater control over workflows would help businesses tailor the platform to their specific operational models.

“people got comfortable with it right away”

Pros

From my perspective I found it especially useful that little maintenance it required after deployment. Users adapted to it almost immediately and the number of questions related to workspace bookings dropped noticeably. It integrates smoothly with existing workplace tools and simply continues working in the background without demanding ongoing attention from the IT team.

Cons

For organizations managing multiple sites, I like to see richer monitoring capabilities, more granular permission controls and enhanced reporting on workspace utilization. Those additions would make it even more useful from an operational standpoint.

“Great for coordinating content work”

Pros

Little inconveniences that come with hybrid work have been removed. Before heading into the office, I can quickly check that a workspace is available rather than relying on assumptions or messaging colleagues. It makes planning office days much simpler especially when working on content projects or campaign meetings.

Cons

The product is intentionally simple but I think it could offer more flexibility for larger organizations. Better occupancy analytics, customizable booking preferences and smarter reminder options would add more value without making the interface feel complicated.

“Employees rarely need support after rollout”

Pros

Biggest improvement was the reduction in operational friction. Instead of relying on emails or someone manually managing room availability, teams could simply check availability and reserve a workspace on their own. That freed up administrative time and made office attendance much easier to coordinate. I also liked that employees rarely needed support after the initial rollout.

Cons

I wanted more strategic reporting around office utilization and long-term occupancy trends. It would also be helpful to have more automation for booking policies across different departments and locations.

“reliable booking and calendar sync”

Pros

Delivers a predictable and stable experience. Booking desks and meeting rooms is quick, the workflows are easy to follow and I encountered very few usability or performance issues. It also integrates well with calendar tools making scheduling more convenient.

Cons

Some advanced administrative settings and audit history would also be useful for organizations that need greater visibility into booking activity.

“stable and consistent from day one”

Pros

Personally, I appreciate the platform's stability and easy to follow through design. Booking a desk or meeting room takes only a few clicks and the application performs consistently without glitches. The calendar integrations work reliably, reducing duplicate bookings and making collaboration easier across teams.

Cons

The biggest opportunity is in extensibility. More advanced reporting, configurable workflows and additional API capabilities would make the platform more appealing for organizations with custom operational requirements.

“simplified booking”

Pros

Something that stands out most is how efficiently it supports day-to-day workplace operations. The booking process is fast, employees can easily see real time availability and we've seen fewer scheduling conflicts since implementing it. It has made managing a hybrid office much easier.

Cons

I would like more detailed occupancy reports and additional controls for configuring booking policies. Some workflow automation features would also be helpful for organizations with more complex workplace requirements.

“clear booking flow”

Pros

Booking flow is simple, labels are easy to understand and the overall experience feels consistent. It prioritizes function over unnecessary features making it easy for first-time users to accomplish tasks without confusion.

Cons

While the experience is smooth, parts of the interface could benefit from a visual refresh. I would also like to see richer dashboards, more interactive reporting and greater flexibility for personalizing the user experience.

“fast adoption and reliable booking”

Pros

A key strength was how quickly teams could start using the platform with almost no training. The booking process is simple, reliable and helps eliminate scheduling conflicts. The clean interface keeps the experience user-friendly and the platform supports hybrid workplace management without adding unnecessary complexity. It focuses on solving the core problem effectively.

Cons

The reporting capabilities could be more comprehensive especially for organizations looking to analyze workspace utilization in greater detail. The interface is functional but could benefit from a more modern design and additional customization options for notifications and workflows would make the platform more adaptable to different business needs.

“clean booking that just works”

Pros

What I liked most about Clearooms is how easy it is to use and how quickly it can be set up without any complexity. The booking system for rooms and desks is very reliable and works smoothly in day-to-day operations. I also appreciate the clean and clutter-free interface which makes navigation simple for all users. It fits well in hybrid office environments where flexible space management is needed.

Cons

On the downside, the reporting features feel quite basic and could be more detailed for better insights. The UI also feels slightly dated in certain areas which affects the overall modern experience. In addition, there is limited customization when it comes to notifications and workflow settings which may restrict advanced use cases.

“helpful scheduling and floorplans”

Pros

Easy to deploy and manage, user-friendly interface, helpful floorplan view and trouble-free Outlook and Google Calendar integration. It reduces manual coordination and helps keep office resources organized.

Cons

In my experience the platform can be slow during busy periods and some advanced reporting and customization options could be improved.

“clear booking and calendar sync”

Pros

Simple to use, clear floorplan view, easy desk and room booking and helpful Outlook and Google Calendar integrations. It reduces booking confusion and saves administrative time.

Cons

Using it can sometimes load slowly and I would like to see more integration options and reporting flexibility.

“hybrid scheduling made simple”

Pros

For me, the biggest plus is that it made hybrid office scheduling way less confusing compared to the old process of asking around on Slack or checking random spreadsheets to see who was coming in. People can quickly book desks or meeting rooms themselves and the floor plan view honestly helps a lot when teams want to sit together on certain days. The setup is also friendly for normal users. Most people in our office understood it without needing much training otherwise complicated workspace tools usually get ignored. Outlook calendar sync worked well for us most of the time and automatic booking visibility reduced double quite a bit.

Cons

Simple overall but some settings and configurations can feel a little confusing initially when managing multiple office areas or changing floor layouts later. Also had a few situations where calendar syncing or desk availability updates took slightly longer to refresh. Reporting is decent for basic usage but I still feel analytics and occupancy insights could be more detailed especially for larger hybrid teams trying to track office usage trends properly.

“best value with handy integrations”

Pros

We implemented Clearooms in early 2023. It was the simplest hot desking management tool to set up, with built in support for SSO and user provisioning. It also came in at a lower cost than competing options. Whenever we have needed assistance, the support team has been responsive. An added benefit is that Clearooms supports visitor registration alongside meeting room bookings. Our team accesses the platform through the Teams integration, the mobile app and the web interface. They particularly value being able to see their booked desk on the uploaded floor plans.

Cons

Placing all desks on the floor plan can be a little fiddly. The app’s design could also be improved but given the overall value it is a minor drawback.

“clean booking with reliable support”

Pros

Clean and simple to use, we have this rolled out to 250 employees in the UK and very rarely have any issues, the guys at Clearooms are always on hand to support for minor changes I need making to my room plans.

Cons

I find the mobile app a bit glitchy sometimes but its always resolved quickly. This doesnt happen too much so not a huge issue.

“Visitor management worked perfectly”

Pros

Simple, cost effective and easy to train teams on. We implemented for visitors into our shared office and worked like a dream.

Cons

Lack of integrations, would have been great to get the Slack notifications when visitors were on their way up as the emails would get missed.

“desk booking across sites”

Pros

Does a great job at simplifying desk booking throughout several sites. Being able to upload our own floor plan makes booking so much easier and more accessible, too.

Cons

Some of the more advanced settings can be a little confusing but the support team do help in a swift manner.

“fantastic flexibility and support”

Pros

What stands out is the flexibility, ease of navigation and second-to-none customer service.

Cons

Unfortunately I have no cons to report I am very happy with Clearooms for someone who is not tech savvy I find it so easy to use better than any other system I have used

“quick desk booking wins”

Pros

An extremely easy platform to use. Booking a desk is a 2 second process and it provides a great visual on who is 'in' the office - no need to email people and ask as you can just check Clearooms to see who has booked which desk!

Cons

I think the only thing I would like is the ability to do same day bookings as I don't think we are able to do this, unless I am wrong!

“excellent value for money”

Pros

Value for money, we have 80 staff 22 desks. The way other systems are costed was disproportionate to the usage we would have. Also, Dawn is so helpful in my new role I’m dealing with a lot of different systems and struggling immensely with trying to get an account manager or a customer support person to actually listen to me and help me with an issue I have. Dawn has been great for this. Employee of the month.

Cons

As an admin, the back section has quite a lot of intricate detail. I appreciate for bigger companies who have multiple buildings it’s probably required but for our version, the back-end admin system feels overly complex and could be simplified. Sometimes I feel lost when I’m looking for something unless I know exactly what it is that I’m looking for.