Optix

Optix software provides comprehensive coworking management, aiding in operational automation and member engagement. While frequent updates may cause temporary hiccups, its robust automation engine and white-labeled mobile experience justify the investment. Overall, its strategic benefits make it a compelling choice for modern workspace operators.

What Is Optix?

Optix is an automation-first platform designed for coworking and flexible office operators looking to streamline daily administrative tasks. By providing integrated tools for desk booking and automated invoicing, the platform enables businesses to reduce manual workloads by nearly half. These key Optix features prioritize the member experience through branded digital applications that foster community engagement. The solution addresses administrative friction by offering a unified hub that scales from boutique locations to global multi-site networks.

What Is Optix Best For?

Optix is an automation-first platform for coworking operators and multi-location flexible office brands. It is best for managers who need to scale operations without increasing headcount or manual administrative fatigue. Behavior-based triggers automate invoicing to maintain consistent cash flow. A native, white-labeled mobile app provides an enterprise-level member experience without requiring app development knowledge.

How Much Does Optix Cost?

Optix pricing starts at $229/month for its essentials plan. Other plans it offers are:

• Pro Plan: $349/month
• Grow Plan: $579/month
• Scale Plan: custom pricing

Disclaimer: The pricing is subject to change.

Optix Integrations 

The Optix software supports integration with multiple systems and platforms, such as:

• Kisi
• Quickbooks
• Stripe
• Xero accounting solutions
• Google Calendar

How Does Optix Work?

Here's how you can get started with the software:

• Log in to the administrator dashboard to access the central management hub and start the configuration process
• Update organization and location details within the settings menu to establish the workspace identity and branding
• Connect a payment gateway under the integrations tab to begin processing automated recurring dues and one-off bookings
• Define resource types and specific bookable entities like meeting rooms, hot desks, or specialized office equipment
• Create plan templates and one-time passes to set up the various membership levels and services offered to members
• Add user accounts manually or bulk upload existing member lists to provide access to the workspace and the mobile application
• Configure automated triggers to manage repetitive administrative tasks such as onboarding emails, billing reminders, and lead follow-ups
• Monitor space performance and financial health through the analytics dashboard to track occupancy rates and revenue growth

Who Is Optix For?

Optix is ideal for a wide range of industries and sectors, including:

• Coworking spaces
• Medical coworking
• Co-warehousing
• Salons and spas
• Golf simulators
• Innovation hubs
• Flexible offices

Optix Use Cases

Based on our analysis of user feedback and Optix's capabilities, we have identified key scenarios where this software is a good fit for coworking space operators and flexible office managers:

1 - Scaling Multi-Site Operations With Lean Staffing

An operator managing three distinct locations with over 400 active members needs to maintain oversight without hiring multiple receptionists. By implementing a central management hub, the business can automate entry permissions and booking logs for every site simultaneously. One verified administrator reported that this transition replaced over 4,000 manual actions, such as sending invoice requests and follow-up messages.

2- Elevating Boutique Brand Experience To Compete With Global Chains

A boutique workspace owner wants to provide the same digital sophistication as enterprise-level coworking giants but lacks an in-house development team. The operator uses the white-labeled portal to allow members to manage their own profiles and billing through a professional, branded interface. This digital parity helps smaller spaces attract corporate clients who expect a seamless, app-based journey for their employees.

3- Transitioning From Fragmented Manual Billing To Automated Revenue Cycles

A community manager spends several days each month reconciling disparate spreadsheets for room bookings, desk usage, and membership renewals. Moving to an integrated billing system ensures that every user action automatically triggers the correct charge in a unified ledger. Reviewers have highlighted that this integration provides full visibility into revenue pipelines and eliminates the data silos common in unoptimized tech stacks.

4- Managing Hybrid Facilities With Specialized Resource Requirements

A facility that offers a mix of traditional office desks and specialized amenities, such as wellness clinical rooms or medical equipment, faces complex scheduling conflicts. The administration team uses a unified booking engine to apply specific rules and durations for different asset types within a single member journey. One user noted that the support team was essential in troubleshooting the logistics of coordinating these diverse offerings in one application.

Is Optix Right For You?

Optix is the premier automation-forward solution for flex spaces designed to help you scale efficiently. Its standout feature is the built-in automation engine, which can reclaim several daily administrative hours. This platform is perfect for operators prioritizing a modern mobile experience to distinguish their community from competitors.

Still doubtful if Optix is the right fit for you? Connect with our customer support staff at (661) 384-7070 for further guidance.