SDS Manager

What Is SDS Manager?

An SDS Manager is a software platform used to store, organize, and manage Safety Data Sheets (SDSs) and other chemical safety information. It provides a centralized system for maintaining chemical records and supporting compliance with regulations such as OSHA and GHS. The software is commonly used by environmental, health, and safety (EHS) teams, employees who work with chemicals, and management personnel. SDS Manager typically includes features for document storage, chemical inventory management, SDS search and retrieval, version control, and regulatory reporting. It also provides web-based and mobile access, allowing users to view chemical safety information, handling instructions, first-aid measures, and personal protective equipment (PPE) requirements from a single system.

What Is SDS Manager Best For?

The platform is best known for its autopilot mode for automated SDS web-crawler updates, combined with its instant-access QR code generation. Rather than forcing EHS managers to manually search for revised chemical sheets, the platform proactively crawls supplier websites to find, update, and sync new versions automatically. The system then automatically pairs these background updates with a custom QR code generator. Users can print GHS-compliant labels directly from the system and stick them onto secondary containers or storage lockers.

How Much Does SDS Manager Cost?

SDS Manager pricing starts at $23/month for the Basic plan for a library of 100 SDSs. It also includes a Free plan at $0/month for max 200 SDSs. The platform offers four modules, SDS Management, SDS Authoring, SDS Distribution, and EHS, each priced separately based on library size or employee count.

SDS Management (Starting From 100 SDSs):

• Premium: $47/month
• Pro: $71/month
• Enterprise: Custom Pricing

SDS Authoring

• Pay As You Go: $199/SDS
• Basic: $199/year (For 1–4 SDSs)
• Standard: $1,499/year (Starting From 15 SDSs)
• Enterprise: Custom Pricing (For 300+ SDSs)

SDS Distribution (Starting From 100 SDSs)

• Basic: $47/month
• Premium: $71/month
• Pro: $83/month
• Enterprise: Custom Pricing

EHS

• Basic: $9.99/employee/month
• Pro: $12.99/employee/month
• Enterprise: Custom Pricing

A 30-day free trial is available across all paid plans with no credit card required.

In addition to subscription costs, organizations should consider the following potential expenses based on industry benchmarks:

• Implementation And Onboarding: $0–$15,000+, depending on workflow complexity and multi-user configuration needs
• Data Migration And SDS Library Import: $500–$20,000+, depending on library size and source format
• ERP Webhook Integration: $2,500–$15,000+, depending on ERP mapping and testing requirements
• Multi-Site Configuration: $3,000–$12,000+, covering site-specific access rules and admin training across locations
• Ongoing Compliance Management: $5,000–$30,000+/year in staff time or third-party EHS consultant fees

Disclaimer: The pricing is subject to change.

SDS Manager Integrations

SDS Manager can integrate with SafetyCulture (formerly iAuditor) and for systems without pre-built, out-of-the-box native integrations, the software provides an advanced ⁠SDS Data Extraction API.

How Does SDS Manager Work?

Here is how you can get started with SDS Manager and its features after you have logged in:

• Search the database of 17 million+ Safety Data Sheets to find and add chemicals to your organization's locations, or import existing SDS PDF files directly into your library
• Set up your location and department structure within the platform, assigning administrative roles to department managers so each team can manage their own chemical inventory independently
• Add an intranet link to your SDS Manager library so employees can access safety data sheets directly from your organization's internal network
• Generate and place QR-coded posters in areas where chemicals are in use, giving employees instant SDS access by scanning with any smartphone, no login required for QR-based access
• Send employees a notification email explaining how to access SDSs via QR code posters, secondary container labels, or the mobile app; SDS Manager provides ready-made email templates for this purpose
• Enable automatic SDS updates so the platform continuously monitors supplier websites and keeps your library current without manual follow-up
• Use the compliance tools to inform employees about safe handling procedures, required personal protective equipment, and restricted substance alerts based on the SDSs in your library

Who Is SDS Manager For?

SDS Manager is designed for EHS professionals, safety officers, and compliance teams across industries and sectors, including:

• Manufacturing
• Chemical production
• Construction
• Oil and gas
• Healthcare and pharmaceuticals
• Food and beverage processing

SDS Manager Use Cases

Based on our analysis of user reviews and SDS Manager's current offerings, we have identified key scenarios where this platform is a strong fit for:

1. Standardizing Multi-Site Or Remote Construction Locations

Construction and contracting companies frequently open new job sites, move crews to remote locations, or operate out of multiple regional warehouses. Before using SDS Manager, safety teams had to manually print, compile, and mail physical binders of chemical safety data sheets to every new location. If a crew leader purchased a new aerosol spray or adhesive at a local hardware store, the safety office had no visibility into what chemicals were on-site. With SDS Manager, the company can provide a complete, real-time view of its chemical inventory across all locations. Remote workers self-register their mobile devices at the site, keeping the main office informed of exactly what chemicals are in the field in real time.

2. Managing Global, Multi-Lingual Workforces

A multinational manufacturing corporation with factories across multiple countries employs a diverse workforce speaking several native languages. Legally and ethically, a worker cannot safely handle a hazardous chemical without being able to read the warning text or first-aid instructions in an emergency. The corporation deploys SDS Manager so its global workforce can access and read critical chemical safety data in their preferred language. The system automatically surfaces the correct regional variant of the document based on the worker's login location.

3. Enterprise Risk Management And Liability Shielding

If an employee suffers an illness or injury from chemical exposure and the company cannot prove they provided proper, up-to-date hazard disclosures, the business faces legal liabilities, higher insurance premiums, and potential union penalties. Executives can use the system's automated tracking to provide an unalterable, time-stamped audit trail showing that the company consistently maintained accurate, up-to-date safety data for every substance on-site.

4. Higher Education And Lab Infrastructure

University EHS teams struggle to track thousands of specialized, niche chemicals used by professors, researchers, and students across fragmented departments. With SDS Manager, the university can delegate control, each department head or lab manager oversees their own digital folder, while the central safety office maintains visibility over the university's entire chemical footprint to ensure campus-wide compliance.

Is SDS Manager Right For You?

SDS Manager software includes tools for OSHA secondary container labeling compliance, hazardous chemical inventory tracking, and instant employee SDS access, three core requirements under OSHA's HazCom standard. It holds ISO 27001 certification for information security and is trusted by organizations across manufacturing, chemical production, construction, and industrial sectors.

Its free plan and volume-based pricing model also make it accessible for smaller teams operating within tight EHS budgets.

Still not sure if SDS Manager is the right platform for you? Contact our support team at (661) 384-7070 for further guidance.