Smart Church Solutions

What Is Smart Church Solutions?

Smart Church Solutions is the company behind eSPACE, a facility management platform for churches, schools, and ministries. It combines event scheduling, work order management, asset tracking, and preventive maintenance in one system. The platform also connects to HVAC, door access control, and digital signage systems, along with several church management software (ChMS) platforms. eSPACE supports unlimited users on every subscription tier, helping facility teams coordinate building operations and reduce manual work.

What Is Smart Church Solutions Best For?

Smart Church Solutions’ standout capability is the ‘Life Cycle Calculator’. It helps facility teams go beyond recording assets and maintenance requests by tracking remaining useful life and forecasting life-cycle costs. Its capital reserve budgeting tools support proactive planning for major facility expenses and future replacements, helping teams avoid funding shortfalls.

How Much Does Smart Church Solutions Cost?

Smart Church Solutions pricing starts at $99/month for its Basic plan. It offers three additional plans as well, including:

• Premium Plan: $175/month
• Ultimate Plan: $275/month
• Enterprise Plan: Custom pricing

Further plans for the software include:

Work Order And Asset Management:

• Basic: $99/month
• Premium: $175/month
• Ultimate: $275/month
• Enterprise: Custom pricing

The price range below is an estimate for budgeting purposes only:

• Implementation And Onboarding: $500–$2,500 - Configuration of event calendars, work-order workflows, facilities, user permissions, and administrator training
• Hardware And Facility Integrations: $500–$5,000+ - Connecting HVAC controls, door-access systems, digital signage, sensors, or other compatible facility hardware
• Data Migration And Asset Setup: $300–$2,000 - Importing existing assets, maintenance records, locations, floor plans, and facility information
• Custom Integrations And API Work: $500–$3,000+ - Connecting ChMS platforms or other third-party systems through APIs and custom integration work

Disclaimer: The pricing is subject to change.

Smart Church Solutions Integrations

Smart Church Solutions integrates with the following third-party applications, including:

• Rock RMS
• TouchPoint
• CCB
• MinistryPlatform
• Churchteams
• One Church
• DynaCal

How Does Smart Church Solutions Work?

Here's how you can get started with the software after logging in:

• Schedule events and spaces by assigning rooms, resources, and services through the Event Scheduler
• Manage work orders by submitting, assigning, prioritizing, and tracking maintenance requests
• Plan preventive maintenance to schedule recurring tasks and keep facility equipment maintained
• Track assets and equipment through Work Order & Asset Management, including related maintenance records
• Forecast facility replacement costs using the Life Cycle Calculator, remaining useful life, and capital reserve budgeting tools
• Integrate facility systems such as HVAC, door access control, and digital signage where supported
• Connect church management systems (ChMS) and use the eSPACE mobile app to manage events and work orders on the go

Who Is Smart Church Solutions For?

Smart Church Solutions software is suitable for the following:

• Churches and ministries
• Multi-campus churches
• Facility management teams
• Church operations teams
• Event coordinators
• Church administrators
• Facilities and maintenance staff

Smart Church Solutions Use Cases

Based on our analysis of Smart Church Solutions' capabilities, we have identified key scenarios where the platform is commonly used:

Centralizing Maintenance Requests

Maintenance requests may come through emails, calls, handwritten notes, or informal conversations, making them difficult to prioritize and track. By centralizing requests, staff can submit, prioritize, assign, and track work orders through completion while maintaining records of maintenance history and technician workloads.

Managing Maintenance Across Multiple Parishes

Teams responsible for several campuses or facilities may struggle to coordinate maintenance when information is spread across different systems or held by individual staff members. Work Order Management provides a centralized workflow for submitting, assigning, prioritizing, and tracking requests while giving managers visibility into workloads and completed work.

Preserving Facility Knowledge During Staff Transitions

When experienced staff leave, important information about assets, warranties, and service schedules can be difficult for incoming managers to access. Work Order & Asset Management stores these details in one system, allowing teams to maintain asset records alongside work orders and ongoing maintenance information.

Is Smart Church Solutions Right For You?

Smart Church Solutions may suit churches, ministries, and facility teams managing events, maintenance, assets, and multiple locations. It can assist organizations in moving away from paper-based processes and a collection of maintenance requests, while also offering workflows for preventive maintenance and lifecycle planning.

The platform is designed for speed, stability, and scalability, and supports different operational requirements through user permissions and integrations. Teams should consider their facility size, workflows, and integration needs when evaluating the software.

Still not sure if the software is right for you? Contact our customer support team at (661) 384-7070, who will help you make the best decision regarding Smart Church Solutions features and more.