Fieldpaid

What Is Fieldpaid?

Fieldpaid is a mobile-based quoting and invoicing platform designed for service-based businesses to manage customer billing and payments in the field. It enables users to generate on-site quotes, convert them into invoices, and track payments through a single interface. It also supports automated payment follow-ups to reduce delayed collections. Real-time access to job pricing data helps maintain consistent billing accuracy, while margin visibility on each job gives clearer financial insight into completed work.

What Is Fieldpaid Best For?

Fieldpaid is best known for how it connects directly with QuickBooks without pulling data away from it. It reads users’ existing item list to help create quotes, then sends completed invoices back into QuickBooks once work is done. Pricing and records stay where they already are. Additionally, Fieldpaid does not keep a separate copy or make changes to books, which helps reduce confusion when checking financial records later.

How Much Does Fieldpaid Cost?

The software is priced at $20/month and includes all features. Billing is handled monthly through Stripe, and users can cancel their subscription anytime. A seven-day free trial is also available.

Additionally, users may incur extra costs. The following figures are estimated and may vary depending on requirements.

• Implementation and onboarding: $500–$5,000 (one-time)
• Staff training: $200–$2,000 (one-time)
• Premium support: $100–$500/month
• Payment processing fees: 2.5%–3.5%/transaction
• Custom integrations: $500–$5,000
• API access: $50–$300/month
• Data migration: $300–$3,000
• Custom reporting: $200–$2,000
• Mobile device management: $5–$15/device/month

Users generally see the pricing as fair for the features offered, especially for small and mid-sized field service teams. However, many understand that costs can rise with add-ons, payment processing, integrations, and onboarding, making the total investment higher than the starting price alone.

Disclaimer: The pricing is subject to change.

Fieldpaid Integrations

The platform integrates with the following third-party software:

• QuickBooks Online
• Resend
• Supabase
• Vercel
• Anthropic
• Stripe

How Does Fieldpaid Work?

Here is a look into how users typically navigate Fieldpaid during their day-to-day workflow:

• Log in to the platform and access your synced QuickBooks data
• Create a new job and describe the required work in plain English
• Review the matched materials, labor items, and generated pricing
• Generate and send the quote to the customer
• Convert the approved quote into an invoice and enable online payments
• Track outstanding invoices and let automatic payment reminders run

Who Is Fieldpaid For?

Fieldpaid is well-suited for a wide range of industries and sectors, and serves:

• Electricians
• Plumbers
• HVAC contractors
• General contractors
• Construction companies
• Independent tradespeople

Fieldpaid Use Cases

Based on an analysis of Fieldpaid’s capabilities, we identified real-world scenarios where it tends to be a strong fit for service-based businesses:

Emergency Repair Work That Gets Priced And Billed On The Spot

Fieldpaid fits well when jobs come in without warning and need to be wrapped up quickly. A technician can build a price from the job details while still at the customer’s location, then turn it into an invoice without heading back to the office. That matters most in situations like plumbing leaks or electrical faults where delays often lead to missed billing or forgotten line items.

Contractors Already Tied Closely To QuickBooks

Some businesses already run everything through QuickBooks and prefer not to change that routine. Fieldpaid works around that setup rather than replacing it. It pulls from the existing item list and sends completed work back into the same accounting system, so the financial records stay consistent without extra re-entry.

Small Service Teams Moving Away From Paper-Based Billing

This tool also fits smaller crews that still rely on handwritten notes or delayed office invoicing. Work details can be recorded while the job is happening, which reduces the gap between finishing a task and recording it. Over time, this helps keep job records cleaner and easier to track when things get busy.

Trade Owners Who Want Clearer Visibility After Each Job

Fieldpaid is useful for owners who want to understand what each job actually delivered financially. After the work is completed, they can compare what was quoted against what was billed. That makes it easier to spot jobs that consistently fall short on margin and adjust future pricing decisions with more confidence.

Is Fieldpaid Right For You?

Trade contractors who lose time pricing jobs, retyping quotes, or chasing unpaid invoices can use Fieldpaid to build quotes from their QuickBooks item list, send invoices before leaving the site, and check real margin after the job. It is made for fast, plain-English quoting; teams can create professional quotes without dealing with complicated setup processes. The platform also employs solid security measures. User data is stored in Supabase on AWS with row-level security and HTTPS encryption. All in all, the software is designed to reduce repetitive office tasks so contractors can spend more time on billable work.

Still doubtful if Fieldpaid software is the right fit for you? Connect with our customer support staff at (661) 384-7070 for further guidance.