Xcelerate
Last Updated
Overview
Xcelerate helps restoration companies track jobs, guide field crews, and get paid faster. It includes dynamic workflows, smart time tracking, and geo-fencing to easily manage daily operations. While initial software configuration takes some time, the platform keeps your entire team connected in one place.
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Starting Price
Custom
Xcelerate Specifications
- Work Order Management
- Scheduling & Dispatching
- Mobile Access
- Customer Management
What Is Xcelerate?
Xcelerate is a job management platform built for restoration companies. It brings job tracking, team scheduling, field documentation, and reporting into one place. Owners, operations managers, and field technicians use it to run water, fire, and mold jobs from start to finish. Automation and geo-fencing help teams move faster. Accounting integrations and reporting tools handle the financial side alongside daily operations.
What Is Xcelerate Best For?
Xcelerate’s standout feature is its geofencing technology helps restoration businesses automatically track technicians’ time based on their location at job sites. By reducing manual time entry and improving the accuracy of labor records, it supports more reliable job costing, streamlined payroll, and better visibility into field operations.
How Much Does Xcelerate Cost?
Xcelerate pricing falls between $450 and $1,600/month, according to publicly available third-party pricing information and benchmarks for comparable Field Service Management and Restoration Job Management solutions. This range is intended for general budgeting purposes, as actual costs can vary based on company size, estimate volume, number of locations, selected features, and implementation requirements.
In addition to the base subscription costs, organizations should account for the following potential expenses:
- Implementation And Onboarding: Approximately $2,000 as a one-time onboarding fee, based on publicly reported pricing information
- Customization And Workflow Configuration: $1,000–$10,000 depending on the complexity of restoration workflows, automation requirements, and business processes
- Integrations: $2,000–$15,000 depending on the number and complexity of accounting, CRM, estimating, API, and other third-party integrations
- Data Migration: $1,000–$5,000 depending on the volume and format of existing customer, job, and operational data
- Admin And Staff Training: $500–$5,000 depending on the number of users, locations, and training requirements
Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.
Xcelerate Integrations
Xcelerate features the following integrations:
- Zapier
- Encircle
- CompanyCam
- Matterport
- Quickbooks
- DocuSketch
- Clean Claims
How Does Xcelerate Work?
Here's how you can get started with Xcelerate software after logging in:
- Add a new job and enter client details, job type, and loss information
- Assign field technicians and schedule the job using the calendar and dispatch tools
- Activate a Dynamic Workflow to give field teams a step-by-step task list for the job
- Field teams use the mobile app to check off tasks, log time, capture photos, and collect electronic signatures on site
- Geo-fencing technology tracks when team members arrive and leave job sites for accurate time and job costing
- Communicate with the team and update job status through integrated email and in-app tools
- Generate custom job reports and send documentation to clients and insurance companies
- Review performance, referral, and profitability data through the full reporting suite
Who Is Xcelerate For?
Xcelerate software is suitable for a range of businesses and professionals in the restoration industry, including:
- Restoration companies
- Water damage restoration contractors
- Fire restoration teams
- Mold remediation firms
- Field service businesses
Xcelerate Use Cases
Based on our analysis of Xcelerate features and capabilities, we have identified key scenarios where the platform is a strong fit for restoration contractors and field service teams:
Owners Managing Multiple Job Sites At Once
Xcelerate is suitable for restoration owners who need to guide their crews without being physically present. The software’s dynamic Workflows provide each team with a step-by-step task list customized for their specific job. This ensures that field workers complete every step correctly from start to finish without needing constant supervision or check-in calls.
Companies Requiring Accurate Labor And Time Tracking
The platform is a strong fit for businesses that want to stop guessing their labor costs and protect their profits. Xcelerate uses Smart Time Tracking with geo-fencing to automatically log exactly when team members arrive and leave a job site. This gives owners a true picture of real labor expenses without having to do any manual math.
Operations Teams Needing A Clear View Of Field Crews
Based on the platform's features, Xcelerate is a strong fit for operations managers trying to organize multiple crews at the same time. The Scheduling and Dispatch module puts the entire team’s calendar into one simple view. It includes built-in communication tools, allowing the office to see exactly where everyone is working without relying on whiteboards or phone calls.
Contractors Looking To Speed Up Field Documentation
This software is ideal for restoration teams that want to speed up their invoice cycles and get paid faster. Xcelerate replaces slow paper processes with digital forms, daily checklists, and electronic signatures. Field crews can finish all their required paperwork right on the job site, allowing the office to send out invoices on the exact same day.
Is Xcelerate Right For You?
Xcelerate is a strong fit for restoration contractors specializing in water damage, fire damage, mold remediation, and disaster recovery. It holds SOC 2 Type II compliance, demonstrating its commitment to data security and independently audited controls. Its customer base includes restoration businesses such as CORE Environmental Solutions, Restoration 1, and United Fire and Water.
In 2023, its Workflow Wizard was nominated for the Restoration Industry Association’s Contractor’s Choice Awards, highlighting its industry recognition. Xcelerate is worth considering for restoration businesses looking to streamline job management, standardize operations, and scale across multiple locations.
Still not sure about Xcelerate? Contact our expert staff at (661) 384-7070 for further guidance.
Xcelerate Features
Automation
Business processes are converted into automated workflows inside Xcelerate. Repetitive tasks can be scheduled to run on their own, from reminders to task triggers and job updates. Teams get more done in less time without anything slipping because someone forgot to follow up.
Time Tracking
Geo-fencing technology logs when team members arrive and leave a job site automatically. Hours go to the right job without manual timesheets. Accurate job costing happens in real time, showing what each job actually costs to run.
Invoice Management
Electronic signatures, daily checklists, and paperless forms replace paper at the job site. Field teams complete documentation before they leave, with step-by-step guidance built in. Completed jobs move straight to invoicing without waiting on paperwork from the field.
Restoration Sales CRM
Sales leads, referral sources, and client contacts are tracked from first call to job close in one place. Route mapping shows jobs on a map, so teams plan efficient visits. Every touchpoint and follow-up is logged, so nothing gets missed.
Restoration Analytics Dashboards
Pre-built dashboards help track job profitability, billing gaps, and team performance inside Xcelerate. Unbilled jobs, missed charges, and overdue invoices get flagged before revenue disappears. Owners see which jobs, referral sources, and estimators are delivering results without building a manual report.
Pros And Cons of Xcelerate
Pros
Geo-fencing logs field hours automatically for accurate job costing
e-signature options reduce back and forth between office and field
Paperless forms and checklists speed up field documentation and invoicing
Pre-built dashboards catch billing gaps and missing revenue in real time
CRM route mapping helps sales teams plan visits more efficiently
Cons
Platform is built for restoration only, not other trades
Setting up custom workflows requires time and vendor coordination
Mobile performance in low-connectivity areas may affect field documentation
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Frequently Asked Questions
Who are the typical users of Xcelerate?
Xcelerate is suitable for a variety of users, including restoration companies, water damage resotration contractors, fire restoration teams, mold remediation firms, and field service businesses.
Does Xcelerate have a mobile app?
Yes, Xcelerate does offer a mobile app for iOS and Android users.
Does Xcelerate offer an API?
Yes, Xcelerate offers an API.
What other apps does Xcelerate integrate with?
Xcelerate integrates with Zapier, Encircle, CompanyCam, Matterport, Quickbooks, DocuSketch, and Clean Claims.
What language does Xcelerate support?
Xcelerate primarily supports English language.
What level of support does Xcelerate offer?
Xcelerate offers support via live chat, contact form, phone, and email.
What types of pricing plans does Xcelerate offer?
Xcelerate is estimated to cost $450–$1,600/month, or approximately $5,400–$19,200 annually, depending on the plan and business requirements. Request a personalized Xcelerate cost estimate for your business.