Last Updated
Overview
External User Manager is a Microsoft 365 guest user management app that gives IT administrators essential controls. It provides approval workflows and access reviews to enhance security and compliance, though some users have requested interface improvements. The software streamlines onboarding and lifecycle processes for stronger data protection.
Be the first one to leave a review!
No review found
Starting Price
Custom
External User Manager Specifications
Policy and Document Management
Regulatory Compliance Tracking
Risk Assessment and Mitigation
Regulatory Change Monitoring and Impact Analysis
What Is External User Manager?
External User Manager is a dedicated Microsoft 365 app designed to help IT administrators enhance security and compliance by efficiently managing external users. The software centralizes control over guest users in Microsoft Teams and M365 groups, offering essential governance tools like an approval workflow, automated access reviews, lifecycles, and detailed reporting. This solution reliably protects sensitive company data while significantly streamlining security administration and reducing manual IT workload.
External User Manager Pricing
External User Manager offers tiered pricing based on the number of users, with plans tailored to fit organizations of different sizes:
- Small (1–249 users): €125/month
- Medium (250–999 users): €315/month
- Large (1,000–4,000 users): €505/month
- XL (4,000+ users, per user): €1.50/year
- Enterprise Edition: Custom pricing
Disclaimer: The pricing is subject to change.
External User Manager Integrations
The software supports integration with multiple systems and platforms, such as:
- Microsoft Teams
- Microsoft 365 Groups
- DocuSign
Who Is External User Manager For?
External User Manager is ideal for a wide range of industries, including:
- IT Administrators responsible for Microsoft 365 security
- Compliance and Legal Officers
- Organizations that regularly collaborate with external partners in Teams
Is External User Manager Right For You?
External User Manager is the best fit for organizations using Microsoft 365 and struggling to maintain control and compliance over their external collaborators. Its standout feature is the automated lifecycle management and the customizable, binding onboarding portal, ensuring guests comply with company regulations like signing an NDA or GDPR consent from day one. This significantly reduces IT workload and strengthens data security. Choosing this app ensures a clean, secure, and well-governed Microsoft 365 environment.
Still doubtful if External User Manager software is the right fit for you? Connect with our customer support staff at (661) 384-7070 for further guidance.
External User Manager Features
The platform allows the definition of a clear process for inviting and approving new guests. Team owners can request access directly, which IT admins can approve or deny in a centralized list, ensuring every new external collaborator is vetted before they access company data.
IT teams can efficiently oversee all guests across Microsoft 365 Groups and Teams. The system facilitates importing already existing guests into the management process, ensuring all external users are accounted for and managed under unified governance policies.
This feature secures data by requiring guests to acknowledge and sign crucial compliance documents. Users can be shown NDAs, GDPR agreements, or other data protection information, and the system records their explicit consent to adhere to company guidelines.
Governance is maintained by automatically tracking the activity status of guests. The system runs periodic access reviews, sends timely reminders to team owners, and can automatically off-board (remove) inactive guests base on predefined retention policies.
Administrators gain deep oversight by being able to suspend and reactivate guests or even entire external organizations centrally. It tracks consent history and allows for the export of audit data via CSV, helping to meet rigorous security standards.
