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Overview
Bookwhen offers an online booking platform that helps businesses manage classes, events, and schedules with ease. While its reporting capabilities can be somewhat limited for advanced analysis, its customizable booking pages, payment integrations, and automated notifications make it a reliable choice for event-based businesses.
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Starting Price
Custom
Bookwhen Specifications
- Reservations And Booking
- Guest Management And CRM
- Reporting And Analytics
- Mobile Access And Contactless Services
What Is Bookwhen?
Bookwhen is a flexible booking solution designed to streamline the administration of classes, courses, and workshops for small to medium-sized enterprises. The platform supports scheduling, capacity management, and booking limits, helping businesses organize sessions efficiently. It also includes features such as automated notifications, reporting tools, and integrations with payment providers, enabling businesses to manage bookings, payments, and customer data within a single, centralized system.
How Much Does Bookwhen Cost?
The pricing for Bookwhen starts at $0/month. This basic plan, known as Free, includes 50 bookings per month, 1 team member, 1 booking page, free events only, and website integration via iframe or API. Further pricing tiers of the software are as follows:
- Lite: $15/month
- Standard: $29/month
- Plus: $59/month
- Enterprise: Custom pricing
Disclaimer: The pricing is subject to change.
Bookwhen Integrations
The software supports integration with multiple systems and platforms, such as:
- Zoom
- YouTube
- Vimeo
- Stripe
- PayPal software
Who Is Bookwhen For?
Bookwhen is ideal for a variety of businesses, organizations, and practitioners, including:
- Wellness retreats
- Fitness studios
- Boutique hotels
- Franchise organizations
- Event centers
- Yoga practitioners
- Training providers
Is Bookwhen Right For You?
Bookwhen is ideal for businesses managing classes, courses, and events that need reliable booking and scheduling. The platform provides automated confirmations, reminders, and waiting lists to streamline operations and reduce manual work. Trusted by brands such as Zumba, Uber, and NHS, Bookwhen holds ISO 27001 and Cyber Essentials certifications and supports GDPR-compliant data handling, making it a secure, scalable solution for growing organizations.
Still unsure about Bookwhen? Connect with our customer support staff at (661) 384-7070 for further guidance.
Bookwhen Features
Confirmation And Reminder Emails
Bookwhen sends confirmation emails containing essential booking details, a calendar file, a link to manage the reservation, and customizable text. Users can also schedule reminder emails at specific times before the event, ensuring attendees are well-informed and prepared. This feature helps reduce no-shows and keeps communication organized and professional.
Class Register
The platform provides an online class register, allowing users to mark attendance directly on the day of the event. Fields on the register can be customized to capture the information most relevant to the business. This ensures organizers have accurate attendance records and all necessary participant details conveniently available in one place.
Multiple Ticket Types
Bookwhen enables the creation of multiple ticket types for any event, including course tickets, family or group tickets, and exclusive access tickets. Tickets can be prorated, restricted to certain availability periods, or used as early bird promotions. This flexibility allows businesses to maximize revenue while accommodating different customer needs efficiently.
Customized Booking Page
The software lets users design personalized booking pages hosted by Bookwhen, including custom logos, headers, and images. Multiple pages can run simultaneously, each with a unique link. This feature ensures a consistent brand experience for customers, makes booking simple and attractive, and allows businesses to manage multiple events or offerings effectively.
Waiting Lists
Bookwhen manages waiting lists automatically, allowing businesses to set a response time for customers when spaces become available. This ensures fair allocation while maximizing ticket sales and filling all available spots. By automating the process, the platform helps event organizers reduce manual work, improve efficiency, and maintain high attendance rates for every event.
Pros And Cons of Bookwhen
Pros
Automated confirmations and reminder emails
Online and offline payment processing supported
Customized booking pages with branding options
Cons
Waiting list management could be more intuitive for users
Absence of a monthly calendar view may make long lists harder to navigate
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Frequently Asked Questions
What other apps does Bookwhen integrate with?
Bookwhen integrates with platforms including Stripe, PayPal, Zoom, YouTube, and Vimeo.
Does Bookwhen have a mobile app?
No, Bookwhen does not offer a dedicated mobile app.
Who are the typical users of Bookwhen?
Bookwhen features are used by wellness retreats, fitness studios, boutique hotels, franchise organizations, event centers, yoga practitioners, and training providers.
Does Bookwhen offer an API?
Yes, Bookwhen offers an API.
What types of pricing plans does Bookwhen offer?
Bookwhen pricing starts at $0/month with the Free plan, which includes 50 bookings, 1 team member, 1 booking page, free events only, and website integration via iframe or API. Paid plans include Lite at $15/month, Standard at $29/month, Plus at $59/month, and Enterprise with custom pricing. A free trial is also available. Get a detailed Bookwhen cost breakdown to make an informed decision.
What language does Bookwhen support?
Bookwhen software supports multiple languages. Public pages can display Danish, Dutch, British English, French, German, Hungarian, Italian, Norwegian, Polish, Spanish, and Swedish. Admin pages support French, Spanish, German, Dutch, and Swedish.
What level of support does Bookwhen offer?
Bookwhen offers live support Monday to Friday, 9 am–5 pm UK time via email and chat, plus self-service options including an AI assistant, help articles, and community forums outside live hours.