Paylocity Review - Pros & Cons With Real-World Feedback (2025) 

Verdict: Paylocity is a strong all-in-one HR and payroll platform with reliable payroll accuracy, solid time-tracking, and a wide range of HR tools that make it appealing for growing companies. It isn’t the simplest system to learn, and the reporting tools take time to master, but once you're settled in, it handles day-to-day HR work smoothly. 

Overall Score: 4.2/5 

Who It’s For: Mid-sized organizations that want payroll, HR, time tracking, benefits, onboarding, and performance tools all in one place. Best for companies with 50-1000+ employees, distributed teams, or multi-state payroll. 

After using Paylocity for several months, I can say it does a lot of things well, especially if your HR and payroll are spread across multiple systems and you’re trying to consolidate. Payroll accuracy was solid, time cards flowed in cleanly, and employees were able to handle most of their everyday tasks through the mobile app. 

There is a learning curve, though. Setting up pay rules, configuring attendance policies, and getting comfortable with reporting took me more time than expected. But once everything was running, Paylocity made HR feel much more organized, and the amount of manual work dropped noticeably. 

Here’s a closer look at how Paylocity actually performs once you start using it. 

Getting Started And Onboarding 

My onboarding experience with Paylocity wasn’t plug-and-play, but it wasn’t painful either. Uploading employee data, pay histories, and PTO balances via templates took some focus, and a few validation errors slowed things down. Support was helpful overall, though I occasionally waited longer than I wanted for answers to configuration questions. 

Once set up, onboarding new hires felt polished. New employees completed documents, added bank info, and enrolled in benefits from the same dashboard. Having everything in one system instantly made our HR workflows cleaner. 

Day-To-Day Payroll 

Payroll inside Paylocity is reliable, which matters more than anything else. A typical payroll run for me looked like this: 

• Time and labor data syncs in automatically: All punches, overtime, PTO, and shift differentials flow from Time & Attendance into the payroll module 
• Paylocity flags potential issues: Missing punches, odd pay spikes, or inconsistent hours show up in an audit dashboard. This caught several errors before they reached employees 
• Taxes, garnishments and deductions calculate automatically: Paylocity handles multi-state taxation well, and I didn’t experience any tax filing mishaps during my time with it 
• Final review and submission: Once submitted, direct deposits processed correctly and employees could instantly view their pay stubs in the app 

What stood out to me was how predictable payroll became. I wasn’t babysitting the process every single time - everything flowed cleanly once set up. 

Time And Attendance 

The time and labor module is one of Paylocity’s better features. Employees clocked in via the app or web, and I could see real-time attendance, hours worked, and who still needed approvals. PTO requests were easy to submit and approve, and balances updated immediately. 

Scheduling tools were surprisingly flexible. I built shifts for multiple locations, and Paylocity handled all the rules cleanly. For teams with hourly workers or rotating schedules, this module is a strong point. 

HR, Benefits, And Talent Tools 

Paylocity’s HRIS is solid. Employee files, documents, certifications, demographics, and pay history are easy to manage. Importing documents was straightforward, and everything stays organized under each employee rather than scattered across shared drives. 

• Benefits Administration: The open enrollment process worked smoothly. Paylocity showed side-by-side comparisons of plans, and employees could make selections directly in the app. From the admin side, I could see who completed elections and who still needed reminders 
• Recruiting and Onboarding: Job postings, applicant tracking, offer letters, and new hire tasks all live in one place. When I hired someone, their data flowed directly into payroll and HR without duplicate entry 
• Performance Management: I used this module to run review cycles - goal-setting, manager feedback, self-reviews, and signatures were simple to manage. It’s not as advanced as dedicated performance tools, but it gets the job done for most companies 

Mobile App And Self-Service 

Employees loved the mobile app. They could: 

• Clock in/out 
• Request PTO 
• View pay stubs 
• Update personal info 
• Check schedules 

As a manager, I could approve time sheets and requests from my phone, which saved a lot of back-and-forth. The only limitation is that full admin tasks (like running payroll or building reports) still require the desktop version, but that didn’t bother me much. 

Integrations And Flexibility 

Paylocity isn’t the most integration-heavy system on the market, but it played fine with our accounting software and benefit carriers. GL mapping was straightforward once I configured it. Workflow tools (like routing approvals or automating onboarding steps) helped reduce repetitive HR tasks. 

If your company relies on many third-party systems, you’ll want to confirm compatibility, but for most standard HR needs, Paylocity covers a lot without needing extra tools. 

Pros 

• Reliable payroll with strong tax accuracy 
• Clean flow between time tracking, payroll, and HR 
• Good mobile app and employee self-service 
• Benefit enrollment and onboarding tools are smooth 
• Covers the full employee lifecycle in one system 
• Flexible workflows and GL mapping 

Cons 

• Reporting takes time to learn and can feel rigid 
• Setup and configuration require patience 
• Some modules feel less intuitive than others 
• Support quality varies depending on your assigned rep 
• Not ideal for very small businesses with simple payroll needs 

After hands-on use, I think Paylocity is a great choice for mid-sized companies that want everything HR-related in one place. Payroll, time tracking, benefits, documents, and performance tools all work together in a way that genuinely saves time once the system is configured. 

It’s not the simplest tool on day one, and it won’t be the cheapest option for smaller teams. But if your organization is growing and you need structure, automation, and a cleaner HR workflow, Paylocity delivers meaningful value.