CheckProof Reviews

“flexible inspections that scale”

Pros

Getting this up and running was very easy and using it day to day has been just as simple. It has replaced our old paper based inspections and helped us consolidate several different inspection apps and processes into CheckProof. The system also feels flexible and scalable, which has been a big advantage for our operations.

Cons

Reporting could be worked on and improved. It would be a huge improvement if we could create more tailored customer reports because the current limitations make it frustrating when we need audit evidence or want to share key metrics with operational managers.

“strong compliance and consistency”

Pros

It fits really well with a governance led inspection approach. The overall setup of sites, users, templates, scheduling, execution and review lines up naturally with the way we're trying to standardise processes. The hierarchy makes sense and the audit trail is a big strength because it clearly shows who completed inspections when they were done and what was flagged. That level of visibility helps a lot with compliance and keeping consistency across multiple sites without having to create a system from the ground up. It has also helped cut down the variation between locations. In our setup different sites often develop their own working habits so having a shared set of templates, frequencies and outputs makes a real difference. It reduces the drift you usually see with paper-based or loosely controlled systems. Usability is another plus. The interface is easy to use, works well on mobile and you dont need technical knowledge to run it, which matters a lot in a quarry environment. In reality, that means inspections are more likely to be completed properly instead of just being marked as done. Where it delivers best for us is as a data capture tool. Its workflow for capture, defect identification and review handles the inspection process effectively and if you want it can also feed into a broader systems landscape.

Cons

It can be very inflexible. Changing the structure, whether that's site setup, templates or naming conventions, is much harder than I expected. Once everything is in place, adapting it isn't easy and that becomes an issue when you want to refine or improve the system over time. This has been especially difficult while merging data from two companies. There isnt a simple way to map or restructure data during a system merge so bringing information together from different sources ends up being a manual task instead of something the platform can handle directly. Limited access to our data inside CheckProof is another drawback. We can export some information but not all of it, which puts limits on how we can use that data outside the platform. I've also seen a few problems with admin controls. Selector buttons used to enable or disable features or permissions don't always behave the way they should. For instance, a setting may appear to be turned on but not actually become active. At times this seems to be because something still needs to be enabled on the CheckProof side, which can be confusing. It's not a major problem and support usually helps sort it out but it's still worth mentioning.

“a very user friendly app”

Pros

Building checklists, setting up units and organizing rounds is easy to do. The phone app is simple for operators to use and there are plenty of different options available.

Cons

A downside is that the app doesn't work without a connection. I would have preferred having a simpler way to save everything on the device first and sync it later.

“live issue tracking that delivers”

Pros

Being able to log plant issues as they happen has been really valuable and the customer support has been solid as well. It also gives operators a practical way to capture live operational problems and helps a lot with organizing task lists for the maintenance team.

Cons

The breakdown analysis could be better. It would help to have a simpler way to pull data and turn it into charts, although it's only a minor issue and still manageable.

“versatile fit with strong support”

Pros

CheckProof is a versatile tool with a lot of features and it can be adjusted to match the specific needs of the business. The customer support team is also very helpful whenever assistance is needed.

Cons

There are times when the amount of information stored in CheckProof can feel overwhelming. Occasionally some updates also create issues.

“Flexible maintenance control”

Pros

Right from the start CheckProof felt simple to work with and the team picked it up quickly without much effort. It has really helped with maintenance management by making planning more proactive and cutting down on downtime. Task scheduling is clear, which gives everyone better visibility and accountability so things are far less likely to be missed. Simple logging, a solid audit trail and better support for safety improvements makes reporting deviations simple as well. Customer support has been consistently responsive, knowledgeable and dependable whenever needed. It also helps that the developers actually listen to feedback and keep improving the system on a regular basis. Having real time visibility into daily operations gives much better control overall and the efficiency gains have been noticeable because it simplifies processes and saves a lot of time.

Cons

One limitation is that the system depends heavily on users entering accurate data so its value really comes down to the quality of the input. There are also some integration gaps since it doesn't connect smoothly with every existing system.

“excellent visibility and support”

Pros

Getting started with the app was very easy and using it day to day has been just as simple. It offers plenty of options for capturing HSEQ and maintenance tasks along with checklists, which has made it very practical for our needs. Team visibility across the site is excellent, helping us organize our operations and strengthen accountability. On top of that the support from the CheckProof team has been outstanding.

Cons

We've run into a few minor glitches here and there but each one has been resolved by the team within a reasonable timeframe. Aside from that, it's been a very positive experience overall so there isn't really anything negative to mention.

“great maintenance control”

Pros

Rolling this out across the business was very easy because the system is extremely simple to use. It has made a big difference in the quality of deviation information we get for both fixed and mobile equipment, which has made the whole process much more efficient. Since the insights are captured directly from the users, where the information is most accurate, we're in a much better position to manage maintenance work and schedule the downtime needed for repairs and inspections.

Cons

Building checklists in the system still takes a fair amount of effort when there's no AI assistance available. The compliance module also doesn't perform the way it should.

“updated our processes”

Pros

The intial phase of getting started takes a little getting used to but once it clicks, CheckProof is very user friendly and simple to work with. The customer support has also been excellent. One of the biggest benefits is that we no longer need to print huge amounts of paper to complete our checks, which really makes the whole process feel much more up to date.

Cons

At the start we had to make quite a few changes so the system would fit the needs of our site but once that was sorted out, everything worked well.

“flexible app for teams”

Pros

From an end-user standpoint, the app is easy to use and can be customized to fit the company's specific needs without much trouble.

Cons

Getting everything configured at the beginning was a bit of a headache but the support from CheckProof made it much more manageable. Customer support was especially helpful in getting us fully set up.

“strong platform”

Pros

Across the site it has been a very effective way to improve accountability and visibility. Being able to raise, track and close deviations in real time helps bring recurring reliability and safety issues to the surface that might otherwise be missed or dealt with too late. It's especially valuable that checks can be tied directly to actions so the team has a clear view of what needs to be done and the reason behind it. From a management standpoint it provides a solid overview of where issues are coming from by unit or area. That makes prioritising and decision making much better. It's also a strong platform for reinforcing standards especially when it's used properly alongside structured inspections and follow up actions.

Cons

A lot depends on how disciplined the users are. If checks aren't completed thoroughly or deviations are entered without enough detail, the quality of the data drops and the system becomes less effective. Parts of the interface could also be more streamlined, particularly when you're reviewing a high volume of deviations or trying to spot trends quickly. It also relies on having a consistent setup for rounds, standards and descriptions and that takes some time to establish properly at the beginning. Without that consistency, the reporting can end up being unclear.

“great for maintenance tracking”

Pros

Keeping on top of upcoming and completed maintenance is much more manageable with CheckProof. Whenever we need to provide copies of records, they can be pulled up within moments. It also works really well for carrying out daily on-site checks before work begins and those checks are just as simple to keep an eye on from the office. The website interface is very user friendly and adaptive. Whenever questions come up, support is always there to help, whether it's something the daily users need assistance with or help understanding the data we review in the office.

Cons

Since we handle our servicing in house, it would be even better if that side was a little more integrated although we've been able to work around it without too much trouble.

“good for quick inspections”

Pros

CheckProof gives us a fast, user friendly way to handle all of our regulator inspections, company wide checks, compliance work and admin tasks. It brings multiple operations into one clear platform so there's no need to dig through site folders, which saves time and helps us address action items much faster.

Cons

Getting people to switch to the Planning Tool instead of follow up has been challenging. It does have benefits but some things, like monthly inspections, only appear at the start of the month when you're using calendar view. There have also been installation problems that managers are still having trouble working through.

“an all in one platform”

Pros

Having everything in CheckProof in one central place has been a big plus for us. It's a digital platform that helped us move away from paper, line up all the checks we use across the company and manage users, checks and locations from a single system. Audit trails are there when we need them, planned maintenance is much simpler to handle and the staff are friendly and helpful.

Cons

It's a pretty good software overall. If I had to mention anything, feature requests can take a while to be implemented but that's fairly understandable.

“versatile fit across the business”

Pros

It's flexible enough to support just about every part of the business, which makes it incredibly versatile.

Cons

Honestly, I really can't come up with a downside to this system, everything about it is excellent!

“helpful training and less paperwork”

Pros

Getting started with CheckProof was very simple and the initial training was a really valuable benefit for everyone. It has also helped reduce the amount of paperwork the site teams have to deal with.

Cons

Haven't been any issues to mention. The system has been working very well for the teams.

“reliable checks for every task”

Pros

It's a solid tool for handling almost any kind of inspection or control work needed in a factory or on machinery, covering everything from safety to maintenance.

Cons

Has a bit of a training period that you have to go through before you get comfortable using it.Especially when it comes to setting up different checks but once you get the hang of it, it becomes very natural.

“real time compliance in one place”

Pros

Having Safety, Health, Environmental, Quality and compliance all together in one place and updated in real time is a huge advantage. Its genuinely made our work so smooth. It also tracks every event through deviations and job cards can be issued from that, which makes follow up much more practical.

Cons

The number dials could offer a wider range of values.

“easy to use”

Pros

Getting around the app is easy and the admin side is just as simple to work with.

Cons

It would be better to have more PDF export layout options for different types of documents. It would also make sense if QR codes for machines were included in the price especially for occasional subcontractor use.

“helpful team and flexible system”

Pros

Using the system has been very easy and the company genuinely works with you to fit your specific needs. On top of that the customer service I've received has been really good.

Cons

There are a few tweaks I'd personally want to make but that has more to do with adjusting certain aspects for our business and preferences than with any real issue in the system itself.