Finding and hiring talented employees in the healthcare sector can be extremely challenging and chaotic. Skill assessments, credential verification, and compliance—all these tasks come with huge responsibilities that must be performed accurately.
These responsibilities leave human resources (HR) teams exhausted, leading to mistakes and poor hiring decisions. Applicant tracking systems (ATS) for healthcare can solve these issues by streamlining recruitment and HR tasks.
In this guide, we have carefully selected six healthcare ATSs that can help you structure your processes, automate HR workflows, and improve hiring speed and quality.
Software | Best For | Main Features | Pricing |
symplr Recruiting | Automated reference checks and behavioral insights
| ATS dashboards, automated workflows, and reference assessment tool
| Custom pricing |
Vars Health | AI-driven sourcing and resume collection
| AI-powered sourcing, candidate recommendations, and job board integrations
| Custom pricing + free trial |
iCIMS | Enterprise-level hiring and smart candidate matching
| Candidate matching, customizable workflows, and AI communication tools
| Custom plans start from $1700/month |
Pinpoint | Secure, multi-site recruiting with role-based access
| Multi-site recruitment, custom workflows, and role-based access
| Custom Pricing |
Kula | Flexible interviews and a wide job board reach
| AI screening, interview customization, and job board distribution.
| Three pricing plans, starting from $399/month |
SmartRecruiters | Team collaboration and rediscovering talent
| Source analytics, advanced search, and approval workflows.
| Custom plans, starting from $10,000/year |
symplr Recruiting is a unified platform that is designed to help healthcare organizations streamline their human resources (HR) tasks and scale their operations. It offers comprehensive ATS dashboards, automated workflows for filling job openings, and real-time calendar sync to help candidates self-schedule interviews.
It stands out due to its ‘Reference Assessment’ tool that automates the process of reference gathering, enabling managers to access candidates’ experience, past performances, and any behavioral issues they may have had.
Pricing
symplr Recruiting offers custom pricing plans based on an organization’s requirements and size. Contact us to get a custom symplr Recruiting pricing quotation.
Vars Health is an AI-powered software that allows organizations to enhance their sourcing and applicant tracking capabilities. Its ‘AI-powered Passive Candidate Sourcing’ ensures organizations are continuously sourcing talented candidates. Users also receive AI-driven candidate recommendations based on job descriptions, ensuring only applicants with relevant skills are shortlisted.
Furthermore, it integrates with multiple job boards and automatically collects resumes for job openings, helping companies increase their job posts’ reach and drive efficiency in processes.
Pricing
The vendor offers custom pricing plans based on a business’s needs and employee count. Users can also get a free trial to test the software for their unique workflows. You can contact us for a customized Vars Health pricing quote.
iCIMS Software is an enterprise-grade applicant tracking system designed for teams with high-volume hiring requirements. Its AI-powered candidate matching surfaces the top applicants for a specific job role, helping recruiters enhance the average quality of hire.
It offers customized workflows and comprehensive analytics dashboards, enabling users to streamline HR processes and make better, data-backed decisions.
Additionally, the AI-based communication tools help hiring managers coordinate with a high number of applicants, while ensuring a personalized candidate experience.
Pricing
The vendor offers custom modules, with plans starting at $1,700/month. Contact us today for a custom iCIMS pricing quotation.
Disclaimer: The pricing has been sourced from third-party websites and is subject to change.
Pinpoint ATS is a modern solution designed specifically for healthcare and social care organizations. It offers tools to support multi-site recruitment, integrates seamlessly with existing tech stacks, and automates several HR tasks.
The platform has ISO27001 and SOC 2 Type II Certifications, making it a secure platform for analyzing candidate data. Additionally, managers can grant role-specific access to ensure that only the relevant personnel can view sensitive data.
Pricing
Pinpoint offers custom pricing plans based on different business requirements. Contact us for a custom Pinpoint pricing quotation tailored to your exact needs and budget.
Kula is an end-to-end applicant tracking system that assists hiring departments in a number of areas. It offers career sites to attract top talent and career portals to post job openings, ensuring applicants in search of relevant jobs find them.
The AI-powered screening filters applicants based on a company’s requirements, showing only the most qualified candidates and saving time. With its integrated scheduling tools and customizable interviews, managers can tailor each interview to a specific role and seniority level.
Moreover, hiring teams can create, publish, and distribute job posts on 100+ job boards, significantly enhancing response rates.
Pricing
Kula offers three pricing plans. The Starter plan starts at $399/month, while the Plus and Enterprise plans are offered at custom pricing.
Disclaimer: The pricing is subject to change.
SmartRecruiters is an applicant tracking system that can help with the hiring efforts of healthcare institutions. The platform helps identify the best candidate sources, allowing businesses to spend their recruitment budget wisely.
It improves communication between different teams with auto-replies, templates, and scheduled notifications. This helps seamless coordination between different departments and accelerates processes.
Furthermore, the platform equips users with advanced search, enabling them to find previously registered talent, use filters to find applications faster and use keywords to access critical information quickly.
Pricing
SmartRecruiters offers custom plans starting from $10,000/year.
Disclaimer: The pricing has been sourced from third-party websites and is subject to change.
The following are the factors we considered while selecting the best healthcare applicant tracking systems:
Healthcare Focused Functionality
Since this guide is tailored to the healthcare sector, we prioritized platforms specifically designed to address the industry's unique requirements. We prioritized features like sector-specific features, credential tracking, and role-based compliance documentation.
Scalability For High-Volume Hiring
Healthcare organizations often need to fill multiple positions quickly or sometimes on an urgent basis. We evaluated each platform to see whether it can scale with an organization’s operations, without compromising performance or user experience.
Compliance And Data Security
Adhering to healthcare regulations, such as HIPAA, data privacy, and fair use of applicant information, is critical in the healthcare industry. We have only picked software that offers tools and features to help organizations stay compliant and avoid legal penalties.
Ease Of Use
Last but not least, we have carefully evaluated each platform's user interface to see how well it helps managers and recruiters operate the software. Each of the selected software is easy to use, ensuring the person using it will be able to navigate to areas where they want, even when dealing with multiple applications at a time.
These are the features you should never compromise on when choosing the best healthcare applicant tracking systems:
Credential And License Verification
An ATS should automate the process of verification of certifications, licenses, and credentials, all of which are critical for ensuring qualified candidates and meeting compliance.
Automated Compliance Workflows
You should always look for solutions that use tools to automatically identify missing documentation and expired licenses to help institutions stay away from legal complications and hefty fines.
Role-Based Access And Permissions
Having control over who in the organization can access information is crucial, particularly in industries such as healthcare. That's why you should always choose software that offers role-based access and permissions, allowing managers to restrict or allow people from accessing sensitive information like contact numbers, addresses, and previous work history.
Multi-Site Hiring Support
Healthcare organizations often have facilities in multiple regions and locations. This necessitates software that is compliant with regulations of not just one state, but ideally all states and regions where your company operates or plans to expand.
Built-In Communication Tools
It is essential to have a reliable means of communication that lets hiring managers contact qualified candidates in time. For this reason, you should select software that offers tools with integrated messaging, automated alerts, and interview scheduling features to streamline engagement with candidates and coordination within your hiring team.
Choosing the right healthcare applicant tracking system can change how you hire talent for your organization. If selected properly, it can bring speed, structure, and precision to your hiring efforts.
When selecting one, we highly recommend you onboard your HR managers to help you make the decision, as they are the ones who’ll be using it daily. If you require additional support in evaluating software or narrowing down your options, you can always contact one of our consultants.