contboxx Vault

What Is contboxx Vault?

contboxx Vault is an on-premises AI software designed for enterprises that want to leverage AI without transferring sensitive data to external servers. Connecting SharePoint, Teams, SAP, and 40+ other systems, it creates a centralized knowledge index that powers four applications: automated internal communication, AI-powered search answers, training content generation, and tender response drafting.

The platform keeps enterprise knowledge within the organization’s own data center while helping teams reduce manual work involved in creating, translating, and distributing information across departments and locations. With support for 100+ languages and multiple communication channels, contboxx Vault enables organizations to deliver relevant knowledge securely at scale.

What Is contboxx Vault Best For?

The platform is best for 'Enterprise Knowledge Search', using AI-powered semantic search to answer employee questions in natural language with source references pulled from indexed company documents and connected data sources.

How Much Does contboxx Vault Cost?

contboxx Vault pricing starts at 6,200 €/year for the Vault Learn module. The platform also offers the following plans:

• Vault Tender: 7,200 €/year
• Vault Ask: 18,000 €/year
• contboxx Vault: 45,000 €/year
• Vault Suite: 69,200 €/year
• Vault Complete: 76,400 €/year

The following additional costs should be considered before budgeting:

• Setup And Commissioning: 9,500 € (one-time)
• Vault Host Server (alternatively, customer-provided): 2,000–3,000 € (one-time)
• AI Hardware:Starts at 25,000 € (one-time)

Disclaimer: The pricing is subject to change.

contboxx Vault Integrations

contboxx Vault integrates with various third-party platforms, such as:

• SharePoint
• Slack software
• Microsoft Teams
• Confluence software
• SAP
• Salesforce starter
• Nextcloud

How Does contboxx Vault Work?

Here is how you can get started with contboxx Vault after logging into the system:

• Connect enterprise data sources such as SharePoint, Teams, SAP, email, and network drives
• Allow Vault to semantically index, classify, tag, and version the connected content
• Use Vault Ask to search enterprise knowledge with natural language questions and receive source-based answers
• Generate internal communications and distribute them through Digital Signage, Slack, Teams, and email
• Create AI-assisted training materials from existing company knowledge with Vault Learn
• Draft tender and RFP responses using information from indexed enterprise content with Vault Tender

Who Is contboxx Vault For?

contboxx Vault is suitable for enterprise organizations across multiple industries and departments, including:

• Sales
• Human resources
• IT and compliance
• Corporate communications
• Manufacturing
• Logistics
• Multinational enterprises

contboxx Vault Use Cases

Based on our analysis of contboxx Vault's capabilities and the scenarios, we have identified key situations where this software is a strong fit for security-conscious, distributed organizations:

1. Project Teams Consolidating Scattered Chat Decisions

Teams coordinating projects through Microsoft Teams often find important discussions and updates scattered across multiple channels, making it difficult to keep the wider organization informed. contboxx Vault connects to Teams, processes shared information, and automatically distributes relevant updates through Digital Signage, email, and other supported channels. This helps project teams communicate key developments without manually republishing information across multiple platforms.

2. Deskless Employees Needing Access To Slack Updates

Organizations with production floors, warehouses, or reception areas frequently have employees who do not have direct access to Slack during their workday. contboxx Vault monitors selected Slack channels and automatically publishes relevant announcements to Digital Signage, making internal communication accessible to deskless employees. This helps ensure important updates reach staff regardless of their primary work environment.

3. Compliance Teams Communicating Policy Changes

Companies managing policies and standard operating procedures across SharePoint document libraries often struggle to ensure employees are working from the latest information. contboxx Vault semantically indexes connected content, detects document updates and versions, and automatically distributes policy changes to the appropriate audience through channels such as email, Teams, Slack, and Digital Signage. This helps reduce the risk of important compliance updates remaining buried within document repositories.

4. Teams Preparing Tender Response

Organizations responding to frequent tenders or RFPs often spend considerable time searching previous proposals, technical documents, and internal knowledge to prepare accurate responses. contboxx Vault's Vault Tender module uses the organization's indexed knowledge base to generate draft tender responses with supporting source references. This helps proposal teams reduce manual research while preparing responses based on current company information.

Is contboxx Vault Right For You?

Looking for enterprise AI that never sends company data outside your own walls? contboxx Vault is built for organizations wary of cloud AI compliance risk, offering GDPR by design with no data processing agreement required and immediate, complete data deletion.

Adversign Media, the company behind contboxx Vault, is ISO/IEC 27001:2022 certified, demonstrating its commitment to internationally recognized information security standards.

Still not sure if contboxx Vault is right for you? Contact us at (661) 384-7070, and we will help you make the best decision regarding contboxx Vault features and more.