Find the Best Plastic Surgery Softwares

Plastic surgery is one of the most litigated medical specialties. Lack of informed consent is a leading cause of malpractice claims, which exposes these practices to reputational harm and costly lawsuits. A plastic surgery EMR software can help reduce these risks and keep everyday workflows organized.  

Choosing the right system, however, isn’t easy. Plastic surgery combines cosmetic and reconstructive care, depends heavily on images, and requires precise documentation at every stage. A system that overlooks even one of these needs can create compliance gaps and disrupt patient care.

This guide is designed to help you choose the right plastic surgery software. We reviewed current industry research and gathered insights from plastic surgeons to provide practical, evidence-based guidance on features, benefits, and selection criteria.

Plastic surgery EMR software is a specialized solution designed to meet the clinical, administrative, and financial needs of plastic and reconstructive surgery practices. The platform integrates various features, such as HIPAA-compliant storage, inventory management, marketing and lead engagement tools, customizable templates, and before-and-after photo management into a centralized dashboard.  

This specialty-specific software goes beyond basic record-keeping to simplify billing, manage inventory, and enhance patient communications. Plastic surgeons can use it to optimize daily operations, increase revenue opportunities, and deliver a more seamless, patient-focused experience. 

Plastic surgery EMR software come with numerous features tailored to the needs of plastic surgery and aesthetic practices. Here are some of the top features clinicians cite as most useful in these systems:

Image Management 

This feature allows surgeons to upload, store, and compare before-and-after photos of patients. It helps in documenting patient progress, planning treatments, and providing visual evidence of results. Additionally, the plastic surgery electronic health record (EHR) platform enhances patient consultations by enabling detailed visual discussions about expected outcomes. 

Appointment Scheduling 

The best EMRs for plastic and reconstructive surgery also simplify the process of booking, rescheduling, and managing patient appointments. These tools minimize scheduling conflicts, reduce no-show rates, and optimize clinic workflow. They also allow patients to book appointments online, improving accessibility and convenience.

Custom Templates

Plastic surgery EHR templates include pre-built forms tailored to common procedures such as rhinoplasty, liposuction, and breast augmentation. These templates standardize clinical documentation, ensuring detailed and consistent record-keeping. They also save surgeons time by providing structured templates that cover essential clinical details, allowing for quick and accurate data entry.

Plastic Surgery CPT And ICD Coding 

Accurate coding is essential for billing and insurance purposes. Plastic surgery EMRs include CPT and ICD coding tailored specifically to plastic surgery procedures. This functionality ensures precise documentation and coding of procedures, reducing billing errors and facilitating quicker reimbursements.

Document Management 

Plastic surgery practices handle a wide range of sensitive documents. A 2024 report on surgical documentation errors found that failing to document clinical rationale made malpractice claims 3.6 times more likely to close with payment. An EMR with strong document management tools keeps everything organized, secure, and easy to access. This not only reduces compliance risks but also improves efficiency across the practice.

Inventory Management

Plastic surgery software with an integrated inventory management module helps practices track and manage injectables, cosmetics, and supplies like PPE. Clinics can monitor usage, sales, and automatically reorder stock to prevent shortages. Patient-specific inventory logs also enable staff to review past treatments and recommended products during consultations. 

How We Curated Our Pros And Cons List 

We, at Software Finder, gathered insights from plastic surgeons and clinical staff who actively use EMR systems in plastic surgery practices. Our evaluation follows a multi-step methodology designed to objectively assess each platform’s performance and relevance to the unique needs of plastic surgery clinics.

• Data Analysis: We reviewed reports from the American Society of Plastic Surgeons (ASPS) to identify key features and requirements for plastic surgery EMRs. We then analyzed user reviews to understand each system’s strengths, limitations, and overall usability
• Workflow Assessment: Each EMR was examined for how well it supports critical plastic surgery workflows, including pre- and post-operative documentation, imaging and photo management, consent and complication tracking, surgical scheduling, and patient communications. Both cosmetic and reconstructive procedures were considered
• Quantitative Evaluation: We identified recurring patterns in adoption, workflow efficiency, error reduction, and image-handling performance. This helped us prioritize features essential to plastic surgery practices and spot consistent strengths and weaknesses across vendors
• Final Synthesis: All findings were compiled into pros and cons lists for each vendor to give plastic surgery practices an evidence-based guide for selecting EMR systems that fit their specialized needs 

PatientNow – Pros And Cons 

Pros: 

Ease Of Use And Navigation

Nearly half of users (48%) found PatientNow easy to learn, praising its simple workflows and smooth navigation. One user shared, “Most of the modules are very user-friendly and easy to navigate through”, while another added, “It's simple and easy to navigate”.

Responsive Customer Support

About 30% of users highlighted the quality of customer support, describing it as patient, knowledgeable, and responsive. One reviewer noted, “Their support group is always helpful and efficient when I have to call them”, and another said, “The representative I spoke with was not only patient and understanding, but also very knowledgeable”. 

Cons: 

Inventory Management Limitations

Around 15% of customers experienced limitations with inventory management. One user reported, “The inventory programming is behind. There is no live ordering or tracking. They also don’t allow more than one barcode per product.” Some users noted that these limitations can slow down operational workflows in busy practices. 

Nextech – Pros And Cons

Pros: 

Organized Workflow For Multiple Users

35% of reviewers appreciated that the system stays organized even when multiple staff members are accessing the same records simultaneously. Users highlighted its efficiency in handling patient flow and chart access, with comments such as, “I like how easy it is to move patients around and how, if multiple people are moving the same patient at once, the system doesn’t get confused,” and “Nextech is easy to navigate and register patients and pull up charts quickly.”

Flexible Customization Options

About 25% of users praised the software’s customization and charting efficiency. Practices with multiple specialties benefit from the ability to adjust templates and workflows for each specialty. As one reviewer explained, “How customizable it is. Our clinic has 2 specialties (derm and plastics) so being able to customize the EHR for each is amazing.” 

Cons: 

Navigation And Access Challenges

Some users reported challenges with accessing records or navigating the system, noting that certain tasks required too many clicks or were difficult to find. These limitations can slow workflow, especially in high-volume practices. 

ModMed – Pros And Cons 

User-Friendly Interface

About half of reviewers highlighted ModMed’s ease of use and user-friendly interface, saying that it simplifies daily workflows and reduces the learning curve. Users praised both the desktop and mobile experience, with one sharing, “The EHR documentation is really nice. But I am also fond of its interface on the iPad because it’s very functional.”

Easy Medication Import

Features such as importing medication data from pharmacies were particularly appreciated, with one reviewer noting, “It’s easy to navigate through the patient’s chart, like importing from pharmacy for medications.” 

Cons:  

Limited Features And Language Support

However, around 20% of users noted some limitations, such as missing features and restricted language support. One reviewer explained, “There are not many downsides to ModMed. One thing we do wish it had would be Spanish language due to our patient population.” 

Symplast – Pros And Cons 

Easy-to-Use Interface

About half of users praised Symplast for its ease of use and modern interface, saying, “It is very easy to operate and track patient medical history and medications details smoothly.” Many noted that its clean design helps reduce training time and allows staff to work more efficiently.

Comprehensive Photo Management

Many users also mentioned the photo management features as helpful. “Each patient has their own media file, and the photos are conveniently displayed side by side for easy use,” said one reviewer, explaining how the system makes it simple to track and compare patient images.  

Con:  

Limited Features And Slow Customer Support

About one in five users reported missing features or slow support response times. Some noted limited charting functionality and difficulty obtaining patient records digitally, mentioning, “Charting was very basic and not worth having.” 

CosmetiSuite – Pros And Cons 

Pros:  

Friendly And Approachable Support Team

About 45% of users praised CosmetiSuite for its supportive and approachable team, sharing feedback such as, “Very friendly company and easy to work with. The employees are super easy to work with and don’t stress you out.”

Easy And Efficient Daily Operations

Users also appreciated the system’s simplicity and functionality for cosmetic practice workflows. About 30% noted that it handles everyday tasks efficiently, with one reviewer stating, “It’s a very simple and basic practice management system and EHR for cosmetic patients.” 

Con:

Slow Issue Resolution

While the support team is generally helpful and approachable, some users noted that escalated issues can take longer to resolve. One reviewer shared, “Some issues have to be escalated frequently, and from there it can take a lot of time to resolve.” These delays can occasionally disrupt workflow during busy periods. 

Here’s a list of the benefits plastic surgery practices can expect when using an EMR designed specifically for their specialty and workflows:

• Streamlined Team Coordination: Centralizes calendars, surgical schedules, and staff assignments within a unified interface. Surgical teams can coordinate seamlessly and reduce scheduling errors to ensure smooth patient flow before, during, and after procedures
• Improved Patient Care: Gives surgeons instant access to patient records, procedure histories, and annotated before-and-after photos. Integrated imaging tools make it easy to compare results over time. This supports personalized treatment planning, helps track outcomes, and keeps patients informed and satisfied throughout their care journey
• Ethical And Legal Compliance: Standardizes patient screening and informed consent processes to help surgeons make safe, ethical decisions. Plastic surgery EMR software also supports HIPAA and other privacy regulations by securing patient data and managing who can access it
• Optimized Post-Operative Recovery Workflows: Provides structured follow-ups and tracks both physical recovery and patient well-being. These tools help surgeons monitor complications, social reintegration, and overall progress to enable timely interventions and safer outcomes
• Reduced Administrative Workload: Automates routine tasks, such as patient intake, appointment scheduling, and documentation. Features like smart templates and pre-populated forms for common procedures (e.g., rhinoplasty, breast augmentation, facelifts) help reduce administrative burden and allow the practice to operate more efficiently 

Here are key factors to ensure the EMR software aligns with the unique clinical, legal, and operational needs of a plastic surgery practice:

• Specialty-Specific Features: Look for software with built-in tools for cosmetic and reconstructive procedures, including adaptive templates for common surgeries and reconstructive cases to streamline documentation and improve workflow efficiency
• Adaptive Learning And Pre-Loaded Content: Consider platforms that learn a surgeon’s preferences, such as common techniques, suture types, or implant selections, and auto-populate notes. This reduces template fatigue, speeds up charting, and cuts down on burnout
• Support For Dual Workflows: Look for EMRs that can differentiate between elective cosmetic procedures and medically necessary reconstructive cases. Systems with dedicated templates and billing pathways for each workflow help streamline documentation and improve accuracy
• Integrated Imaging And Photo Management: Choose a system that offers secure storage for high-resolution, time-stamped before-and-after photos with built-in annotation tools. This supports treatment planning, informed consent, and protects the practice with precise documentation
• Vendor Stability And Long-Term Support: Select a vendor with proven experience in plastic surgery, regular software updates, and a commitment to evolving with new regulations and technologies. Stability ensures your system grows with your practice
• Total Cost Of Ownership (TCO): Go beyond monthly fees when evaluating costs. Consider implementation, data migration, staff training, and long-term support, since hidden charges can significantly affect ROI

The cost of a plastic surgery EMR can vary considerably depending on factors such as the number of providers, practice size, included features, and level of customization. For aesthetic practices, specialized needs like advanced before and after photo management, 3D imaging integrations, and customizable surgical templates often add to the price.  

Typically, pricing for these systems starts at around $300–400/user/month, though additional fees for implementation, training, and support may apply.  

While the upfront cost may seem high, a plastic surgery EMR offers long-term value. It streamlines daily workflows, cuts down on errors, and makes patient interactions smoother. Over time, the right system helps handle more cases, improve marketing results, and boost patient satisfaction, delivering a return that outweighs the initial spend.

Tips For Budgeting For A Plastic Surgery EMR

Here’s what to keep in mind when planning your EMR budget to avoid unexpected costs and ensure smooth implementation:

• Match features to your plastic surgery practice’s specific needs
• Budget for ongoing staff training to ensure smooth adoption
• Get an exact quote for data migration to avoid unexpected costs
• Plan for scaling costs if you add users or expand to additional locations 

Plastic surgery practices are navigating a rapidly evolving landscape. The rise of AI-powered treatment personalization and regenerative medicine is reshaping patient care. Smaller implants and natural-looking results are driving new documentation requirements. EHR software systems for plastic surgery facilities now need to capture these details, from non-surgical procedures to holistic wellness treatments, to ensure practices can deliver precise and individualized care.

Integration of advanced technologies is also a major trend. AI and augmented reality are being increasingly used in pre-operative planning and consultations to improve accuracy and patient satisfaction. Studies show that 3D imaging algorithms are highly accurate, which helps reduce reoperations for size or implant adjustments. Therefore, EMRs that support photo management, 3D visualization, and detailed procedure tracking are becoming essential tools in aesthetic practices.

Surgical and procedural trends are shaping EMR requirements as well. The popularity of modern implants like Motiva and procedures addressing changes from weight-loss medications such as GLP-1s means EMRs must provide templates that accommodate emerging procedures and capture relevant patient demographics. Moreover, compliance with 2025 MIPS quality measures including unplanned reoperations and surgical risk assessment is also an important consideration in selecting the right system.

Alongside these technological and procedural trends, virtual care adoption remains a major driver. According to the American Society of Plastic Surgeons, telehealth, which became common during the pandemic, has become a permanent part of most practices.