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Overview
CAFM offers a centralized platform that helps organizations manage facilities, assets, maintenance tasks, and workplace services efficiently. While some advanced modules may require configuration, its automation capabilities, space management tools, and reporting features make it a practical solution for modern facility management operations.
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Starting Price
Custom
CAFM Specifications
- Space Management And Planning
- Asset Lifecycle Management
- Maintenance Management
- Vendor Contract Management
What Is CAFM?
CAFM is a modular software solution designed to centralize facility, asset, and maintenance management for organizations managing multiple sites. The platform offers robust reactive and planned maintenance workflows that reduce equipment downtime while ensuring statutory compliance. By integrating asset tracking with real-time reporting, the software helps facility managers address maintenance backlogs and optimize space utilization across diverse estates. This scalable framework solves complex operational challenges for both internal facilities teams and external service providers.
CAFM Pricing
The pricing for CAFM starts at £10/user/month. This basic plan, known as Introductory, includes up to 5 core admin licenses, up to 10 engineer mobile licenses, 3 modules, and standard reporting. Further pricing tiers of the software are as follows:
- Advanced: Starting at £20/user/month
- Enterprise: Custom pricing
In addition to the base subscription costs, organizations should account for the following expenses:
- Implementation: $10,000–$200,000+, depending on facility complexity and data migration requirements
- Training Programs: $2,000–$15,000 for comprehensive technician and administrator training
- Mobile Device Integration: $50–$200 per device for rugged tablets and specialized hardware
- IoT Sensor Integration: $100–$1,000 per sensor for condition monitoring and automated data collection
- Regulatory Compliance Modules: $5,000–$25,000 per year for industry-specific compliance tracking
Disclaimer: The pricing is subject to change.
CAFM Integrations
The software supports integration with multiple systems and platforms, such as:
Who Is CAFM For?
CAFM is ideal for a wide range of industries and sectors, including:
- Education
- Healthcare
- Government
- Manufacturing
Is CAFM Right For You?
CAFM is suitable for organizations managing facilities at scale, including healthcare, education, government, and commercial sectors where compliance and asset control are critical. The platform includes a native mobile app with offline access for field teams and integrates directly with industry standards like SFG20 for compliance. With support for Single Sign‑On via Azure, CAFM delivers centralized operational visibility and secure, scalable CAFM workflows.
Still unsure about CAFM? Connect with our customer support staff at (661) 384-7070 for further guidance.
CAFM Features
Asset Management
CAFM offers a comprehensive asset management module that allows organizations to maintain detailed registers of physical and mobile assets. The software tracks location, condition, maintenance history, warranties, compliance requirements, and depreciation. Integrated SFG20 schedules, real-time tracking, and document storage help facilities teams reduce downtime, extend asset life, and ensure regulatory compliance.
Planned Maintenance
The platform provides planned preventative maintenance functionality that simplifies scheduling repetitive and statutory tasks. It supports multiple creation modes, including simple setup, advanced layering, Excel imports, and SFG20 integration. Jobs are delivered via email, mobile app, print, or portal. This ensures visibility, efficiency, and control over maintenance workloads across sites.
Accommodation Booking
The software enables efficient management of overnight accommodation bookings, storing details for rooms, lodges, and units. It allows administrators to record occupiers, associated costs, and damages while preventing double bookings. Reporting tools provide insight into usage and performance. Integration with asset and maintenance modules keeps accommodation spaces fully maintained.
Permit Management
CAFM delivers a permit-to-work management module that streamlines contractor approvals and safety compliance. It allows creation, issuance, and tracking of permits by type, location, or task. The system maintains full records of operatives, hazards, precautions, and validity. Health and safety managers gain improved control, workflow oversight, and reporting capabilities.
Quotation Management
The software provides a flexible quotation management module for creating multi-line quotes for clients or suppliers. It allows users to draw from central item lists, issue quotations via email, and review multiple supplier responses. Integrated tracking and reporting enable efficient comparison, selection of preferred vendors, and creation of purchase orders.
Pros And Cons of CAFM
Pros
Modular and scalable platform adapts to business needs
Offers real‑time reporting and analytical dashboards
Mobile friendly with offline access for field teams
Cons
Large feature set may overwhelm small teams
Deep integration options may need technical support
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Frequently Asked Questions
Does CAFM offer an API?
Yes, CAFM offers an API.
Does CAFM have a mobile app?
Yes, CAFM offers a dedicated mobile app for both iOS and Android.
What level of support does CAFM offer?
CAFM offers support via phone, email, and a ticketing system.
Who are the typical users of CAFM?
CAFM features are used by facilities managers, estate teams, maintenance contractors, health and safety officers, and operations administrators to streamline asset management, compliance, and maintenance workflows across multiple sites.
What types of pricing plans does CAFM offer?
CAFM pricing begins at £10/user/month for the Introductory plan, which includes 5 core admin licenses, 10 engineer mobile licenses, 3 modules, and standard reporting. The Advanced plan starts at £20/user/month, while Enterprise pricing is customized based on organizational requirements. Get a detailed CAFM cost breakdown to make an informed decision.
What other apps does CAFM integrate with?
CAFM integrates with multiple platforms, including Microsoft Outlook, Sage 200, and Sage 100, enabling seamless connectivity across systems.
What language does CAFM support?
CAFM software primarily supports English.