Last Updated
Overview
Cobot is an intuitive coworking management software that simplifies bookings, billing, and member management for operators. It streamlines daily operations and enhances community engagement through automation. Although event ticketing lacks deep customization options, its ease of use and responsive support make it a standout choice for efficient workspace management.
Cobot Specifications
- Space Management And Planning
- Reporting And Analytics Dashboards
- Mobile Accessibility
- Visitor And Resource Booking
What Is Cobot?
Cobot is a cloud-based coworking management system designed to help operators streamline complex operations with ease. It enables efficient order management, automated invoicing, and visual member scheduling, significantly reducing administrative workloads. With real-time occupancy monitoring and centralized financial analytics, businesses gain better operational visibility and control. Cobot helps reduce manual errors, improve resource coordination, and support scalable growth for small to mid-sized coworking spaces seeking professional management and enhanced member experiences.
Cobot Pricing
Cobot pricing starts at approximately $69/month for 1-10 members, rising to $519/month for 171-179 members, with custom pricing for over 180 members.
In addition to the subscription fee, coworking spaces adopting Cobot should expect standard implementation costs. Based on industry benchmarks, setup and configuration typically range from $500 to $2,000; staff training from $200 to $800, and optional add-ons such as external bookings or Wi-Fi integration may add $100 to $500.
Disclaimer: The pricing is subject to change.
Cobot Integrations
Cobot offers integration with a wide range of third-party apps, including:
- GoCardless
- Stripe
- PayPal software
- Xero Accounting Solution
- QuickBooks
- Kisi
- Mailchimp software
Who Is Cobot For?
Cobot is designed for coworking and flexible workspace operators. Its users include:
- Coworking space owners
- Coworking space managers
- Workspace administrators
- Multi-location operators
- Flexible office operators
Is Cobot Right For You?
Cobot is ideal for organizations seeking to automate manual bookings, eliminate paperwork, and optimize member management. It provides digital, real-time invoicing and scheduling, resulting in measurable gains in operational efficiency and community engagement. The platform meets GDPR data security standards and scales with organizational growth to support businesses of any size, especially in the flexible workspace sector. This specialized focus makes it an excellent fit for operators prioritizing growth and community.
Are you still unsure if Cobot software is the right option? Call our customer support team at (661) 384-7070 for further assistance.
Cobot Features
Automated Invoicing And Payments
Cobot streamlines billing and payments by automating invoices for memberships, bookings, and office services. Users can rely on trusted payment providers, gain a clear overview of collected and pending amounts, and reduce manual administrative work while improving financial efficiency.
Bookings And Calendar
This feature allows users to schedule desks, rooms, and resources with precision. Cobot provides conflict-free calendars, flexible booking modes, and integration with external calendars. Administrators and members enjoy a seamless scheduling experience that prevents double bookings and maximizes space utilization efficiently.
White-Label Member Portal
Users can create a fully branded member portal that reflects their coworking identity. The portal supports self-service for bookings, invoices, and memberships while enabling member networking. Customizable colors, logos, and help-desk features effortlessly enhance the member experience and brand consistency.
External Bookings
Cobot enables coworking spaces to accept bookings from non-members, including meeting rooms and event areas. It simplifies scheduling, manages payments instantly, and prevents resource conflicts. This feature boosts revenue opportunities while providing an organized, responsive system for external visitors and clients.
Visitor And Member Management
This feature allows administrators to efficiently track and manage members and visitors. Users can check in guests, control access, send automated invoices, and centrally organize all memberships. It simplifies daily operations while ensuring accurate records and streamlined communication within the coworking space.
Pros And Cons of Cobot
Pros
Automated invoicing and payment processing system
Members can book workspaces on mobile
Built-in analytics tracks space usage data
Cons
Booking reports may need more depth
No built-in chat between community members
Cobot Reviews
Total 3 reviews
4.3
All reviews are from verified customers
Rating Distribution
5
Stars33%
4
Stars67%
3
Stars0%
2
Stars0%
1
Stars0%
Share your experience
Juan Vinay F.
Small Business, 11-50 employees
“effective payment tools”
Pros
Keeping billing in check is one of the things Cobot does really well through its Billing and Payments features. Its biggest strength is how many integrations it offers, connecting with third-party tools like Zapier, Slack, Tapkey and KISI, along with payment gateways such as PayPal, Stripe, GoCardless and Adyen.
Cons
I haven't been using Cobot for very long and honestly I've been impressed by its features and wide range of integrations. It feels like a very appealing and accessible piece of software.
Rating Distribution
Ease of use
9
Value for money
10
Customer Support
10
Functionality
8
Ewan B.
Small Business, 11-50 employees
“Automated Security Features”
Pros
Cobot takes care of all the repetitive, time-consuming tasks which is a huge help. The integrations with door access control systems also add a more advanced layer of security.
Cons
A few setup instructions felt slightly illogical although that's really a minor nitpick.
Rating Distribution
Ease of use
9
Value for money
9
Customer Support
9
Functionality
9
Anonymous
Small Business, 11-50 employees
“Auto Billing and Membership Tools”
Pros
After just a few months of using Cobot, the parts I've appreciated most are the membership connection features and the automatic billing.
Cons
Since we haven't been on Cobot very long, I can't point to any major issues yet but I have noticed that the calendar workflows in Booking and Event Manager are set up differently.
Rating Distribution
Ease of use
9
Value for money
8
Customer Support
9
Functionality
7
Frequently Asked Questions
What languages does Cobot support?
Cobot supports multiple languages, including English, German, Spanish, French, Italian, Portuguese, and Japanese.
What level of support does Cobot offer?
Cobot provides support through email, online form, and a help center.
Does Cobot have a mobile app?
Yes, Cobot has a mobile app for Android and iOS users.
What types of pricing plans does Cobot offer?
Cobot’s pricing begins at $69/month (1–10 members) and increases to $519/month (171–179) members, with custom pricing available for spaces exceeding 180 members, as well as a free trial for new users. Request a tailored Cobot price plan for your organization
Does Cobot offer an API?
Yes, Cobot offers an API.
What other apps does Cobot integrate with?
Cobot has integration arrangements with a wide range of third-party websites, including Mailchimp software, QuickBooks, Stripe, Kisi, PayPal software, Xero Accounting Solution, and GoCardless.
Who are the typical users of Cobot?
Cobot features are primarily used by flexible office operators, workspace administrators, coworking space managers, multi-location operators, and coworking space owners.