Dealerware: Pricing, Free Demo & Features

Name: Dealerware
Price: 10 USD

Last Updated May 26, 2026

Overview

Dealerware’s command center centralizes fleet programs and real-time metrics into a single dashboard, improving oversight and operational decision-making. This allows dealerships to maximize vehicle utilization. While the initial data entry process is time-consuming, the platform's automated cost recovery and mobile-first design significantly boost operational efficiency.

Be the first one to leave a review!

No review found

Starting Price

$10

/vehicle/month

Product Snapshot

Dealerware Specifications

Vehicle Tracking (GPS)
Driver Management
Telematics Integration
Compliance Management
Reporting & Analytics
Fleet Utilization Monitoring
Real-time Alerts
Asset Management
Fuel Management
Trip History Logging

View All Specifications

What Is Dealerware?

Dealerware is a cloud fleet management platform that helps dealerships and mobility providers streamline loaner, rental, test-drive, and courtesy fleets through a single system. It replaces manual, paper-based workflows with a mobile-first platform that enables real-time vehicle tracking, digital contract management, and automated fleet workflows. Automating tasks such as toll management, insurance verification, and vehicle check-in/check-out, it helps dealerships improve fleet utilization, increase turnaround efficiency, and generate additional revenue from their service loaner programs. Above all, it supports hassle-free payment processing for the drivers.

What Is Dealerware Best For?

Dealerware is best known for its ‘Connected Car’ solution that provides real-time vehicle tracking through native telematics, giving dealerships continuous GPS-based visibility into their entire fleet. The platform allows teams to instantly see where vehicles are, whether they are on or off the lot, and how they are being used. This live location intelligence helps improve fleet control, reduce unauthorized vehicle use, and ensure faster turnaround of loaner vehicles.

How Much Does Dealerware Cost?

The Dealerware cost starts at around $10/vehicle/month for basic fleet management features, as per the industry benchmarks. Pricing plans with advanced features are custom-made to meet specific business requirements.

In addition to the base costs, organizations should also consider the following estimated costs:

Implementation: $2,500–$25,000 depending on dealership size, onboarding complexity, and DMS integration requirements
Enterprise/Multi-Rooftop Licensing: $25,000–$150,000+ annually for dealer groups requiring centralized fleet management, reporting, and OEM-level integrations
Telematics & Connected Car Hardware: $10–$30/vehicle/month for GPS tracking, geofencing, mileage capture, and real-time vehicle monitoring, plus $50–$200/vehicle for device installation if required
Integration Costs (DMS, OEM, Payments): $2,000–$15,000 depending on system complexity and number of integrations
Training & Change Management: $1,000–$10,000 for staff onboarding, workflow setup, and platform adoption support

Request a personalized Dealerware pricing quote for your business.

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

Dealerware Integrations

The software supports integration with multiple platforms, such as:

Xtime software
Tekion
Axle
EyeQ Monitoring
RedCap Valet
Dealerlogix
Verra Mobility

How Does Dealerware Work?

Log in to Dealerware Connected Car to access a centralized fleet visibility and management platform. Follow the steps below to use its key capabilities:

Connect your dealership’s vehicles to the platform using native telematics to enable real-time GPS tracking and continuous location updates
View live vehicle locations on a centralized dashboard to monitor exactly where each vehicle is, whether it is on the lot, off-site, or in transit
Track individual vehicle movements and usage history to improve oversight and reduce unauthorized or inefficient vehicle use
Set up alerts and geofencing rules to get notified when vehicles leave designated areas or are used outside approved parameters
Use real-time location data to support faster turnaround of loaner and courtesy vehicles and improve overall fleet availability
Access a unified view of all connected vehicles to improve operational decision-making and strengthen day-to-day fleet control

Book a free Dealerware demo to learn more about its functionality.

Who Is Dealerware For?

Dealerware is ideal for the dealership sector for the following use cases:

Car rentals
Courtesy
Valet
Test drive

Dealerware Use Cases

Based on our analysis of Dealerware Connected Car’s capabilities and product positioning, we have identified key scenarios where the platform is commonly used for real-time fleet tracking and dealership vehicle management:

1. Automotive Dealerships Improving Loaner Vehicle Cost Recovery

Automotive dealerships use Dealerware Connected Car to modernize and streamline their courtesy and loaner vehicle programs by replacing manual tracking systems with a fully digital, real-time platform. In one case, a dealership struggling with paper-based contracts, limited fleet visibility, and inconsistent cost recovery adopted Dealerware to digitize its entire loaner workflow. This allowed service teams to track vehicles in real time, automate fuel and toll recovery, and reduce contract processing time from around 15 minutes per vehicle to a much faster digital process. As a result, the dealership was able to improve operational efficiency, recover more revenue from fleet usage, and enhance the overall customer experience.

2. Automotive Dealerships Reducing Risk Through Automated Insurance Verification

Dealerware is beneficial for automotive dealerships managing loaner and courtesy vehicle fleets because of its Insurance Verification feature. The platform helps ensure every vehicle is properly insured before it leaves the dealership by automating coverage checks at the point of handoff. This reduces reliance on manual verification processes, minimizes liability exposure from uninsured incidents, and improves operational consistency within the service lane.

3. Reducing Losses From Theft And Vehicle Damage

Dealerware is well-suited for dealerships managing loaner and courtesy vehicle fleets for theft and damage recovery capabilities. The platform helps dealerships quickly locate and recover missing or stolen vehicles using real-time GPS tracking and fleet visibility tools, enabling teams to respond immediately when incidents occur. This reduces the likelihood of vehicle write-offs, minimizes financial losses from theft or damage, and improves overall fleet protection by giving service teams precise location intelligence to support fast recovery actions.

4. Reducing Anxiety Around Rental Fleet Management

Dealerware is useful for dealerships managing loaner and courtesy vehicle fleets that want simplified rental management and real-time fleet visibility tools. The platform helps reduce operational uncertainty by giving service teams a clear overview of vehicle locations, contract status, and fleet activity in one centralized system. This improves day-to-day confidence in managing rentals, simplifies contract handling, and reduces the stress associated with manual tracking and fragmented workflows, leading to smoother and more organized fleet operations.

Is Dealerware Right For You?

Dealer operations often struggle with paper contracts, slow check-ins, and fragmented fleet data, leading to lower utilization and lost revenue. Dealerware tackles these pain points with mobile contracting, reservation calendars, and detailed reporting. Also, automating the entire lifecycle of a loaner vehicle ensures every mile is accounted for, keeping records accurate. Trusted by brands like Toyota, it accelerates contract workflows and empowers dealers to increase utilization and CSI.

Still not sure about Dealerware? Contact our support team at (661) 384-7070 for further guidance.

Dealerware Features

Toll Management

Automated toll processing identifies and invoices customers for toll expenses incurred during their loaner period. This feature eliminates manual reconciliation for dealership staff, ensuring that all third-party costs are recovered instantly. On-time toll payments simplify billing and streamline revenue reporting, protecting the company's bottom line.

See How It Works

Connected Care

Dealerware features connected car solutions that integrate telematics and GPS data into a centralized fleet dashboard, providing real-time vehicle location and movement visibility. The system delivers live tracking, geofence alerts for boundary breaches, and automated mileage and fuel reporting. These capabilities improve fleet accountability, support accurate cost recovery, and reduce risks such as unauthorized use and theft.

See How It Works

Insurance Verification

The software offers an insurance verification tool that allows dealerships to confirm a customer's coverage status upfront to minimize dealership responsibility. This safeguards from legal risk and ensures that every vehicle leaving the lot is properly protected with access to real-time insurance data, reducing operational costs.

See How It Works

Rental Booking Site

The rental booking site provides a consumer-facing portal where customers can reserve vehicles online at their convenience with real-time fleet visibility and price transparency. It also allows users to compare available vehicle options instantly before making a selection, helping them make faster and more informed booking decisions. This self-service tool instantly sends confirmation notifications to clients, providing a frictionless experience that enhances client satisfaction.

See How It Works

Command Center

Dealerware software offers a centralized hub that consolidates vital fleet metrics, alerts, and operational data into a single dashboard. With it, users can monitor reservation statuses, manage contracts, and track GPS-enabled vehicles, improving decision-making and operational visibility across all fleet programs.

See How It Works

Pros And Cons of Dealerware

A quick look at Dealerware's strengths and weaknesses to
help you decide if it's the right fit

Pros

Mobile contracting and reservation tools alleviate administrative burden
Drag-and-drop scheduling calendar improves vehicle utilization
Automated toll recovery boosts revenue optimization

Cons

The software doesn’t allow uploading pictures of damaged vehicles
The notification service isn’t up to the mark

Dealerware Reviews

Insights from real users on Dealerware’s features,
performance, and overall experience.

No reviews yet!

Be the first to review this product

Frequently Asked Questions

Quick answers to common questions to help you better understand the product, features, and services.

What level of support does Dealerware offer?

It offers support via FAQs and a support center.

What language does Dealerware support?

Dealerware is primarily available in English.

Does Dealerware have a mobile app?

Yes, Dealerware offers a mobile app that is available on both iOS and Android devices.

Who are the typical users of Dealerware?

Typical users include automotive dealerships, car rental agencies, and service centers.

What types of pricing plans does Dealerware offer?

Dealerware price starts at approximately $10/vehicle/month for plans with basic features and advanced plans available at custom pricing. Request a personalized Dealerware price quote for your business today.

Does Dealerware offer an API?

Yes, it offers RESTful API and webhooks for integration and automation.

What other apps does Dealerware integrate with?

Dealerware integrates with multiple third-party platforms, including Xtime, Tekion, Axle, EyeQ, RedCap, Motorq, and procurement partners.