Dealerware

Dealerware’s command center centralizes fleet programs and real-time metrics into a single dashboard, improving oversight and operational decision-making. This allows dealerships to maximize vehicle utilization. While the initial data entry process is time-consuming, the platform's automated cost recovery and mobile-first design significantly boost operational efficiency.

What Is Dealerware?

Dealerware is a cloud fleet management platform that helps dealerships and mobility providers streamline loaner, rental, test-drive, and courtesy fleets through a single system. It replaces manual, paper-based workflows with a mobile-first platform that enables real-time vehicle tracking, digital contract management, and automated fleet workflows. Automating tasks such as toll management, insurance verification, and vehicle check-in/check-out, it helps dealerships improve fleet utilization, increase turnaround efficiency, and generate additional revenue from their service loaner programs. Above all, it supports hassle-free payment processing for the drivers.

What Is Dealerware Best For? 

Dealerware is best known for its ‘Connected Car’ solution that provides real-time vehicle tracking through native telematics, giving dealerships continuous GPS-based visibility into their entire fleet. The platform allows teams to instantly see where vehicles are, whether they are on or off the lot, and how they are being used. This live location intelligence helps improve fleet control, reduce unauthorized vehicle use, and ensure faster turnaround of loaner vehicles. 

How Much Does Dealerware Cost?

The Dealerware cost starts at around $10/vehicle/month for basic fleet management features, as per the industry benchmarks. Pricing plans with advanced features are custom-made to meet specific business requirements. 

In addition to the base costs, organizations should also consider the following estimated costs: 

• Implementation: $2,500–$25,000 depending on dealership size, onboarding complexity, and DMS integration requirements 
• Enterprise/Multi-Rooftop Licensing: $25,000–$150,000+ annually for dealer groups requiring centralized fleet management, reporting, and OEM-level integrations 
• Telematics & Connected Car Hardware: $10–$30/vehicle/month for GPS tracking, geofencing, mileage capture, and real-time vehicle monitoring, plus $50–$200/vehicle for device installation if required 
• Integration Costs (DMS, OEM, Payments): $2,000–$15,000 depending on system complexity and number of integrations 
• Training & Change Management: $1,000–$10,000 for staff onboarding, workflow setup, and platform adoption support 

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

Dealerware Integrations

The software supports integration with multiple platforms, such as:

• Xtime software
• Tekion
• Axle
• EyeQ Monitoring
• RedCap Valet
• Dealerlogix
• Verra Mobility

How Does Dealerware Work? 

Log in to Dealerware Connected Car to access a centralized fleet visibility and management platform. Follow the steps below to use its key capabilities: 

• Connect your dealership’s vehicles to the platform using native telematics to enable real-time GPS tracking and continuous location updates 
• View live vehicle locations on a centralized dashboard to monitor exactly where each vehicle is, whether it is on the lot, off-site, or in transit 
• Track individual vehicle movements and usage history to improve oversight and reduce unauthorized or inefficient vehicle use 
• Set up alerts and geofencing rules to get notified when vehicles leave designated areas or are used outside approved parameters 
• Use real-time location data to support faster turnaround of loaner and courtesy vehicles and improve overall fleet availability 
• Access a unified view of all connected vehicles to improve operational decision-making and strengthen day-to-day fleet control 

Who Is Dealerware For?

Dealerware is ideal for the dealership sector for the following use cases:

• Car rentals
• Courtesy
• Valet
• Test drive

Dealerware Use Cases 

Based on our analysis of Dealerware Connected Car’s capabilities and product positioning, we have identified key scenarios where the platform is commonly used for real-time fleet tracking and dealership vehicle management: 

1. Automotive Dealerships Improving Loaner Vehicle Cost Recovery 

Automotive dealerships use Dealerware Connected Car to modernize and streamline their courtesy and loaner vehicle programs by replacing manual tracking systems with a fully digital, real-time platform. In one case, a dealership struggling with paper-based contracts, limited fleet visibility, and inconsistent cost recovery adopted Dealerware to digitize its entire loaner workflow. This allowed service teams to track vehicles in real time, automate fuel and toll recovery, and reduce contract processing time from around 15 minutes per vehicle to a much faster digital process. As a result, the dealership was able to improve operational efficiency, recover more revenue from fleet usage, and enhance the overall customer experience. 

2. Automotive Dealerships Reducing Risk Through Automated Insurance Verification

Dealerware is beneficial for automotive dealerships managing loaner and courtesy vehicle fleets because of its Insurance Verification feature. The platform helps ensure every vehicle is properly insured before it leaves the dealership by automating coverage checks at the point of handoff. This reduces reliance on manual verification processes, minimizes liability exposure from uninsured incidents, and improves operational consistency within the service lane. 

3. Reducing Losses From Theft And Vehicle Damage 

Dealerware is well-suited for dealerships managing loaner and courtesy vehicle fleets for theft and damage recovery capabilities. The platform helps dealerships quickly locate and recover missing or stolen vehicles using real-time GPS tracking and fleet visibility tools, enabling teams to respond immediately when incidents occur. This reduces the likelihood of vehicle write-offs, minimizes financial losses from theft or damage, and improves overall fleet protection by giving service teams precise location intelligence to support fast recovery actions.

4. Reducing Anxiety Around Rental Fleet Management 

Dealerware is useful for dealerships managing loaner and courtesy vehicle fleets that want simplified rental management and real-time fleet visibility tools. The platform helps reduce operational uncertainty by giving service teams a clear overview of vehicle locations, contract status, and fleet activity in one centralized system. This improves day-to-day confidence in managing rentals, simplifies contract handling, and reduces the stress associated with manual tracking and fragmented workflows, leading to smoother and more organized fleet operations. 

Is Dealerware Right For You?

Dealer operations often struggle with paper contracts, slow check-ins, and fragmented fleet data, leading to lower utilization and lost revenue. Dealerware tackles these pain points with mobile contracting, reservation calendars, and detailed reporting. Also, automating the entire lifecycle of a loaner vehicle ensures every mile is accounted for, keeping records accurate. Trusted by brands like Toyota, it accelerates contract workflows and empowers dealers to increase utilization and CSI.

Still not sure about Dealerware? Contact our support team at (661) 384-7070 for further guidance.