Timecard approval is essential for ensuring accurate payroll and maintaining records of employee hours. Paycom, a comprehensive human capital management (HCM) platform, offers a robust Employee Self-Service® feature that simplifies time management tasks, including approving timecards.

Whether you need to approve an entire timecard or just specific days, this detailed guide walks you through the process to ensure your time entries are accurate and ready for submission. Continue reading to know how to approve timecard on Paycom:

The Process Of Approving Timecard On Paycom

Follow the given steps to approve the timecard on the platform:

Step 1: Access The Web Timesheet

  • Open The Paycom App: Start by logging in to your account via the Paycom app using your secure credentials
  • Navigate To Time Management: Once logged in, select the Employee Self-Service® option on the main menu. Under this section, go to Time Management and then click on Web Timesheet. This page displays all your recorded work hours for the current pay period

Step 2: Address Missing Punches

  • Identify Missing Entries: On the Web Timesheet, missing punches are marked with two question marks (??). These indicators help you quickly spot incomplete time entries
  • Fill In Missing Details: Tap on the ?? symbol next to a missing punch. Enter the correct time details and tap Add Request. This ensures your timecard accurately reflects the hours you worked
  • Double-Check Edits: Verify all the newly added punches are correct before moving to the approval process

Step 3: Approve Entire Timecard

  • Review Your Timecard: Once all missing punches are resolved, carefully review the entire timecard for accuracy. Check that all hours worked, breaks, and overtime (if applicable) are properly recorded
  • Approve The Entire Timecard: If the timecard is complete and accurate, tap ‘Approve Timecard’. This action confirms all days in the pay period

Step 4: Approve Individual Days (Optional)

  • Select Days For Approval: For partial approvals, check the box next to each day you want to approve. For example, if you're waiting to confirm hours worked on certain days, you can approve the verified entries first
  • Finalize Approvals: Tap Approve to confirm the selected days. This feature offers flexibility, ensuring only confirmed hours are approved

Step 5: Verify Approved Entries

  • Yellow Highlights for Approved Days: After approval, the days you have approved will appear in yellow on your timecard. This color coding allows you to differentiate approved entries from pending ones
  • Review The Approvals Tab: Scroll down to the bottom of the screen and tap the Approvals tab. This section provides a detailed summary of all approved entries, offering a quick way to verify your progress

Key Tips For Using Paycom’s Time Management Features

  • Ensure Accuracy Before Approval: Double-check that all missing punches have been addressed and verified. This step is crucial to avoiding payroll errors
  • Monitor Approved Days: Use the color-coded system and Approvals tab to track which days have been finalized
  • Reach Out For Help If Needed: If you encounter issues during the approval process, contact your payroll administrator or HR department for guidance

Why Approving Timecards Matters?

Accurate timecard approvals are vital for ensuring correct paychecks, avoiding disputes, and maintaining trust between employees and employers. Paycom’s user-friendly platform simplifies this process, empowering employees to manage their work hours and ensuring payroll runs smoothly.

On the whole, approving a timecard on Paycom is a straightforward process that ensures your work hours are accurately recorded and submitted. By following the steps mentioned above, you can confidently manage your timecard, approve specific entries as needed, and maintain a clear overview of your hours worked.