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Overview
ScanPay supports businesses that accept payments on-site or at customer locations by combining QR code payments with digital invoicing. However, the platform may require business verification during account setup, extending the onboarding process. Nonetheless, its quick payment collections and invoice capability make it a compelling solution.
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Starting Price
Custom
ScanPay Specifications
- Invoicing
- Sales Tracking
- Customer Management
- Accounts Receivable
What Is ScanPay?
ScanPay is a retail POS and payment platform that lets businesses collect card payments directly from Android and iPhone devices without dedicated card readers. It includes built-in invoice and receipt creation, allowing staff to prepare professional payment records from the same platform. The software also supports bank transfers and digital wallets, giving customers multiple ways to complete a purchase and reducing the need for separate payment tools. It is particularly suited to field service businesses that want fewer chargeback disputes and centralized payment management for their teams.
What Is ScanPay Best For?
The platform is best known for its Tap to Pay capability on compatible iPhone and Android devices, which allows businesses to accept contactless payments directly on supported smartphones. It lets customers pay with contactless credit or debit cards as well as digital wallets, while businesses continue using the same mobile device to complete the transaction. The software reduces reliance on dedicated payment hardware and supports on-site payment collection without changing existing payment methods.
How Much Does ScanPay Cost?
ScanPay charges a flat fee of 2.5% for its Tap to Pay capability and 2.7% + 20¢ per transaction for all other card payments. Besides these fixed charges, users should also consider additional, hidden ScanPay pricing fees, including but not limited to the following:
- Implementation And Setup: Typically budget for $200–$2,000 (one-time) for initial configuration and POS deployment
- Employee Training: Generally ranges from $100–$1,000 (one-time), depending on team size and onboarding needs
- Payment Processing: Approximately 2.3%–3.5% per transaction, depending on the payment processor and transaction volume
- Third-Party Integrations: Can commonly add $100–$2,000 (one-time) based on integration scope
- Data Migration: May involve estimated migration costs of $250–$3,000 (one-time) based on data volume
- Premium Support: Might cost an estimated $25–$200/month, depending on the service level
- Custom Development: Requires an estimated budget of $1,000–$10,000 (one-time), depending on project scope
Disclaimer: The pricing is subject to change.
ScanPay Integrations
The software supports integration with QuickBooks.
How Does ScanPay Work?
Here's how you can get started with the platform:
- Sign in to the ScanPay dashboard and review payment activity from the main account
- Add team members, then assign administrator or member roles based on their responsibilities
- Configure role-based permissions to control invoice editing along with payment-related actions
- Create invoice templates with your business details so staff can prepare customer invoices more quickly
- Set default values for discounts, service fees, or taxes according to your business policies
- Start collecting payments through QR codes, Tap to Pay, or digital invoices without requiring dedicated card readers
- Monitor invoice statuses and payment notifications from the reporting dashboard while downloading records with filters when needed
Who Is ScanPay For?
ScanPay is ideal for the following professionals:
- Locksmiths and security Pros
- Contractors
- Builders
- Roofers
- HVAC
- Plumbing, electrical, and cleaning
ScanPay Use Cases
Based on our assessment of ScanPay's capabilities, we have identified the following situations where the software is a practical choice for businesses that collect payments away from a traditional checkout counter:
1. Home Service Companies Accepting Payments At Customer Locations
Businesses such as HVAC contractors, plumbers, electricians, and locksmiths often complete work before requesting payment. Delays can occur when technicians must return to the office or carry separate card readers. ScanPay software fits this environment by allowing field staff to request payment immediately after a job is finished. This helps businesses shorten payment cycles while maintaining a consistent payment process across technicians.
2. Franchise Networks Standardizing Payment Collection
Franchise operators frequently have multiple branches following different payment procedures. Over time, this can create inconsistencies in invoicing and payment tracking. The platform provides a structured approach for businesses that want every location to follow the same payment standards. Administrators can oversee payment activity while allowing each branch to continue serving its local customers.
3. Mobile Businesses Looking To Reduce Hardware Dependence
Handymen, moving companies, and repair professionals often travel throughout the day instead of working from a fixed location. Carrying dedicated payment devices introduces additional equipment to maintain or replace when lost. The system is well suited to these businesses because payments can be collected directly from supported mobile devices. This allows technicians to complete transactions without relying on separate card readers.
4. Growing Service Teams Managing Employee Payment Access
As service businesses hire more technicians, controlling access to payment activities becomes increasingly important. Different employees may require different levels of responsibility based on their roles. ScanPay supports organizations that want managers to oversee account access while allowing staff to process customer payments within assigned permissions. This approach reduces unnecessary administrative access without slowing daily payment collection.
5. Small Businesses Seeking Faster Access To Payment Funds
Cash flow directly affects purchasing decisions for many small businesses, especially those buying materials after completing customer work. Waiting several days for funds to become available can delay upcoming jobs. The software is a suitable option for organizations that value quicker access to eligible payments. Customer reviews also highlight that faster payouts have helped some businesses purchase supplies without interrupting their schedules.
Is ScanPay Right For You?
ScanPay might be a strong fit for businesses that collect payments at customer locations rather than fixed checkout counters. Its Tap to Pay capability on compatible iPhone and Android devices removes the need for dedicated card readers, while biometric authentication and Stripe-powered payment processing help protect transactions. Additionally, the platform’s team permission controls make it suitable for growing service businesses that need consistent payment practices across multiple employees.
Want to learn more about the ScanPay software? Contact us at (661) 384-7070 for detailed guidance.
ScanPay Features
Active Privacy Protection And Control
ScanPay software protects sensitive payment information by requiring biometric authentication before authorized users can access card details. The app also locks automatically after a period of inactivity to reduce unauthorized access. It allows managers to decide who is allowed to modify invoice templates or apply discounts and fees. Customer information can be saved for future invoices, reducing repeated data entry while keeping payment records consistent.
QR Code Payment
The platform lets businesses accept payments through a single QR code without requiring customers to download another application. Once a payment is completed, the transaction status is updated immediately, allowing staff to confirm receipt before leaving the job site. Eligible businesses can also receive instant payouts, while invoices can be delivered directly through SMS or email from the same payment screen.
Control Roles And Permissions For Teams
The system allows managers to assign employees as either administrators or members before defining the actions available to each person. Permissions can be changed or revoked whenever staffing responsibilities change. This approach limits access to sensitive account functions while maintaining consistent invoice handling across the team. The software also lets managers review user activity without giving every employee full administrative access.
Invoice Templates
ScanPay features reusable invoice templates for recurring customers, allowing staff to prepare invoices without entering the same business information each time. Company branding, including logos, remains consistent across future invoices. The platform allows managers to control which employees can edit templates, helping businesses maintain standardized invoice formatting while supporting secure payment processing through Stripe.
Reports For Invoice Tracking
This functionality provides downloadable reports that help businesses review invoice activity from a centralized database. It lets users narrow results by customer name, payment amount, or transaction date to locate specific records more quickly. Separate reports are also available for invoices and payouts, making it easier to review payment history or compare employee activity over selected periods.
Pros And Cons of ScanPay
Pros
Improves cash flow with faster access to funds
Helps businesses get paid more quickly
Creates a smoother and more efficient checkout experience
Makes team collaboration more cost-effective
Saves time by automating invoice add-ons
Cons
Card payment links are not available
ACH transfers can take longer than expected
Receipts may occasionally need to be resent manually
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Frequently Asked Questions
Does ScanPay have a mobile app?
Yes, ScanPay has a mobile app available on iOS and Android devices.
What language does ScanPay support?
ScanPay supports the English language.
Does ScanPay offer an API?
No, ScanPay does not offer an API.
What level of support does ScanPay offer?
ScanPay provides phone and email support.
What other apps does ScanPay integrate with?
ScanPay integrates with QuickBooks.
What type of pricing plans does ScanPay offer?
ScanPay charges a 2.5% flat fee for its Tap to Pay capability and 2.7% + 20¢ per transaction for all other card payments. Get a custom ScanPay price quotation today.
Who are the typical users of ScanPay?
Typical users of ScanPay include roofers, HVAC, contractors, handyman, plumbing, electrical, and cleaning, builders, locksmiths, and security pros.