Last Updated
Overview
Reftab helps organizations streamline maintenance and asset management with real-time tracking, preventive maintenance scheduling, and efficient workflow automation. While printing and kit visibility options are somewhat limited, it supports teams in managing work orders, inspections, and maintenance tasks reliably across multiple sites.
Overall Rating
Based on 40 users reviews
4.7
Rating Distribution
Positive
98%
Neutral
3%
Negative
0%
Starting Price
Custom
Reftab Specifications
- Work Order Management
- Maintenance Logs
- Mobile Access
- Inventory Management
What Is Reftab?
Reftab is a cloud-based CMMS platform that centralizes maintenance and asset management in one secure system. The software helps organizations assign equipment, schedule preventive maintenance, track inspections, and maintain detailed work histories. Teams rely on Reftab to streamline maintenance workflows, improve operational efficiency, reduce downtime, and ensure real-time visibility into assets and maintenance activities.
Reftab Pricing
Reftab pricing includes flexible plans designed to scale with the number of assets, starting from 250 assets, and offers options that fit small teams to large organizations. A ‘Free Forever’ plan with 50 assets is also available for basic asset management. Available packages include:
- Starter - $31.25/month (billed annually)
- Pro - $62.50/month (billed annually)
- Business - $125.00/month (billed annually)
Disclaimer: The pricing is subject to change.
Reftab Integrations
Reftab supports seamless integration with various applications, including:
Who Is Reftab For?
The platform is suitable for businesses across multiple industries and sectors, including:
- Information Technology (IT)
- Non-profits
- Education
- Construction
- Healthcare
Is Reftab Right For You?
Reftab is ideal for teams looking to streamline asset and inventory management while keeping sensitive data secure. With real-time tracking, mobile access, barcode scanning, and customizable workflows, you can simplify maintenance, monitor software usage, and control IT spending. Its robust security features ensure that only authorized users access critical information, making operations safer.
Still not sure if Reftab software is right for you? Our support staff is available at (661) 384-7070 to help you make the right choice.
Reftab Features
Maintenance Management And Work Order
Reftab centralizes maintenance operations by tracking all tools, equipment usage, calibrations, and inspections. It enables teams to schedule, log, and manage work orders efficiently, ensuring equipment readiness and extending asset lifecycle across multiple operations.
Mobile Asset Management And Maintenance Software
The software empowers teams to manage assets on mobile devices, scan barcodes, QR codes, and assign equipment. It helps create or edit assets, log maintenance tasks, and sync data in real-time while maintaining secure access controls.
Request Approval Workflows
Reftab provides a centralized service catalog for hardware and software requests, offering customizable approval workflows. It allows administrators to monitor software usage, track expenditures, and streamline resource allocation for efficient IT and operational management.
Self Service Booking Portal
The platform enables a self-service portal for equipment requests, check-ins, and check-outs. It allows staff, students, or team members to browse available inventory, manage bookings independently, and monitor asset usage without continuous administrative intervention.
Asset Tags And Barcodes
Reftab allows creation, printing, and scanning of asset tags and barcodes, including QR codes. It supports kits, accessories, and badges, enabling quick check-in and check-out, label customization, and integration with existing asset tracking systems.
Pros And Cons of Reftab
Pros
User-friendly interface for asset management and inventory
Multi-platform integrations allow seamless retrieval of device data
Quick and responsive support team
Cons
Cannot print a list of items in a kit
Some advanced reporting tools may require manual setup
Reftab Reviews
Total 40 reviews
4.7
All reviews are from verified customers
Rating Distribution
5
Stars68%
4
Stars30%
3
Stars3%
2
Stars0%
1
Stars0%
Share your experience
Kaleb C.
Media Production, 500+ employees
Less than 6 months
“handy tracking and email alerts
Pros
Navigating the system feels easy and simple to me. It helps me keep track of everyone in one place and I can even send overdue gear reminder emails directly from within the platform.
Cons
One thing that gets frustrating is when I click on someone from a list and then go back, it jumps me to the top instead of returning me to the same spot, so I have to scroll all the way down again.
Rating Distribution
Ease of use
8
Value for money
7
Customer Support
8
Functionality
8
Tony
Non-Profit Organization Management, 500+ employees
More than a year
“flexible platform with stellar support
Pros
Right from the start, I found the support team amazing, fast to respond and clearly very knowledgeable. The software itself feels flexible, simple to navigate and it keeps improving with new features being added regularly.
Cons
Most of the things we've liked the least are already being worked on or are at least on the roadmap to be addressed. The only real downside is that expanding the platform gets expensive and the pricing could be more reasonable as the organization grows.
Rating Distribution
Ease of use
10
Value for money
9
Customer Support
10
Functionality
10
Dominick H.
Education Management, 101-500 employees
More than a year
“asset tracking done right
Pros
Compared with other asset management tools I've used, this one makes handling assets and licenses much more practical. Stock auditing feels easier and checking items in and out takes far less effort for our team than with most other systems.
Cons
User portal is a weak spot especially on mobile devices where it doesn't function very well at all. Reserving multiple assets at once also feels clunky and not very aligned.
Rating Distribution
Ease of use
9
Value for money
8
Customer Support
8
Functionality
8
Frequently Asked Questions
What other apps does Reftab integrate with?
Reftab offers smooth integration with a range of applications, such as Zendesk Suite, Microsoft 365, Okta, NinjaOne, Zapier, and Jira Cloud.
What language does Reftab support?
Reftab primarily supports the English language.
What level of support does Reftab offer?
Reftab offers support through FAQs, email, phone, an online contact form, and a blog.
Who are the typical users of Reftab software?
Reftab features are used by businesses across a variety of industries and sectors, including IT, non-profits, education, construction, and healthcare.
What types of pricing plans does Reftab offer?
Reftab offers flexible pricing plans that scale with asset quantity, starting at 250 assets, with a Free Forever plan for 50 assets. Packages include Starter ($31.25/month), Pro ($62.50/month), and Business ($125/month), with custom pricing for teams exceeding 3,000 assets. Request a detailed Reftab cost breakdown for your organization today.
Does Reftab offer an API?
Yes, Reftab offers an API.
Does Reftab have a mobile app?
Yes, Reftab offers a dedicated mobile application for iOS and Android devices.