Whereby
Last Updated
Key Takeaways
Generated from the text of customer reviews
Whereby is a browser-based video conferencing platform for individuals and small teams, as well as developers looking to embed video into their own products. Users value the no-download guest experience and persistent room URLs, while noting that connectivity under low-bandwidth conditions can be a limitation. They added AI-powered session transcriptions and live captions to their Embedded product.
Our Verdict
Whereby fits individuals and small teams that prioritize simplicity and low guest friction over deep administrative controls. Entry-level pricing is accessible, though costs increase across multiple hosts. We recommend it for client-facing professionals, educators, and small teams that need browser-based video meetings without requiring guests to install software or create an account.
Overall Rating
Based on 17 users reviews
4.6
Rating Distribution
Positive
94%
Neutral
6%
Negative
0%
Starting Price
$9.99
per month
Whereby Specifications
- Real-Time Communication
- Integration with Other Tools
- Mobile Accessibility
- Security & Compliance
What Is Whereby?
Whereby is a browser-based video conferencing platform for individuals and teams. Participants can join meetings through a room link without downloading software or creating an account. The platform supports video and audio calls, screen sharing, chat, file sharing, background effects, virtual whiteboards, and meeting controls. It offers two distinct products: Whereby Meetings for direct video conferencing, and Whereby Embedded, a video call API for developers building video into their own web or mobile applications.
What Is Whereby Best For?
Whereby standouts for its browser-based meeting rooms with no download or guest login requirement. The room link stays the same for every meeting — no new URL per session — and anyone can join by opening it directly in their browser; no account is needed. For client-facing professionals and educators, this reduces the pre-meeting friction of app installs.
How Much Does Whereby Cost?
Whereby pricing starts at $9.99/month with the Build plan for Whereby Embedded. Whereby Embedded also includes the following plans:
- Explore - $0
- Enterprise - Custom pricing
Whereby Meetings
- Free - $0
- Pro - $10.99/month
- Business - $13.99/month
Whereby offers a 14-day free trial for the Business plan (Whereby Meetings). The vendor also offers the following add-ons:
- Additional Participant Minutes – $0.004
- Cloud Recording – $0.01/minute
- Session Transcriptions – From $0.0065/unmuted participant minute
- Live Captions – From $0.0065/unmuted participant minute
- Combined Session Transcriptions And Live Captions – From $0.0065/unmuted participant minute
- Recording Transcriptions – $0.024/minute
- Additional Whereby-provided Storage – $0.0015/GB day
- Live Streaming – $0.01/minute
Pricing is generally considered fair for small teams with light usage. Some users note that moving to paid tiers to unlock recording and branding can feel expensive relative to the feature set.
Disclaimer: The pricing is subject to change.
Whereby Integrations
Whereby integrates with the following platforms:
- Miro software
- Google Docs
- Google Calendar
- Microsoft Outlook
- Slack software
- Trello software
- Google Drive
How Does Whereby Work?
Here is how you can access Whereby Meetings and start using its features:
- Sign up for a free account and receive a persistent, personalized room URL
- Share your room link with participants via email, chat, or calendar invite
- Customize your meeting room with a branded subdomain, logo, color theme, and background image from the room settings panel (available on Pro and above)
- Set up a waiting room so guests wait until you admit them, and lock the room between sessions to control access
- Start the meeting and use in-room collaboration tools including screen sharing, emoji reactions, live chat, breakout groups, and Miro whiteboard integration
- Enable noise reduction and background effects for a cleaner meeting environment
- Record meetings locally using the recording feature (available on Pro and above) and share with participants after the session
Who Is Whereby For?
The platform addresses the needs of multiple sectors and industries, including:
- Information Technology (IT)
- Healthcare
- Design
- Oil and energy
- Education
Whereby Use Cases
Based on our analysis of Whereby's current capabilities, here are some scenarios where the platform tends to fit well:
Client-Facing Professionals Who Need Easy Guest Access
For consultants, coaches, therapists, and recruiters, asking a client to download an app before a first meeting adds a step that may reduce show-up rates. Whereby features can help here. A guest opens the custom room link shared with them, enters their name, and joins directly in their browser. The persistent room URL means the same link works for every appointment without generating a new one per session, making it easier for clients to access meetings with minimal setup or friction.
Hybrid Teams Running Meetings Across Offices And Remote Locations
Hybrid meetings can become difficult when several employees join individually from the same physical room while others connect remotely, creating audio echo and forcing teams to rely on shared conference-room hardware. Whereby’s Co-Location Groups allow participants in the same location to join from their own laptops with their microphones and cameras enabled while the platform manages audio interference between nearby devices. This gives organizations with multiple offices and remote employees a way to run mixed-location meetings without requiring dedicated conferencing equipment.
Developers Building Video Into Their Own Products
Teams embedding video calls into a web or mobile application can use Whereby Embedded. It provides a REST API and pre-built UI components covering room creation, participant management, and session events. The Explore plan provides 2,000 free participant minutes/month with no credit card required.
Remote And Hybrid Teams Standardizing Shared Meeting Rooms
Teams using a recurring shared room (a daily standup, a drop-in space, or a client meeting link) benefit from Whereby's persistent URL model. The room address never changes, so scheduling links, calendar invites, and email signatures all point to the same destination. The Business plan's shared and flex rooms allow multiple team members to use the same room structure without conflicts.
Is Whereby Right For You?
If your team requires simple video meetings and easy guest access, then Whereby is worth considering. For growing teams, the per-host pricing model on the Business plan scales with headcount, and the Embedded API supports volume-based pricing for developers shipping video to larger user bases.
Trusted by over 30,000 companies including Netflix, IKEA, Spotify, HubSpot, Ogilvy, and Shopify, it is ISO 27001 certified and HIPAA and GDPR compliant. Additionally, media (audio and video) shared between participants is not stored on Whereby's servers.
Still not sure about Whereby? Contact us at (661) 384-7070 to get help choosing the right option for your needs.
Whereby Features
Branding And Customization Tools
The platform offers meeting rooms that can be customized with logos, color themes, and background images. Custom subdomains are available on the Business plan. Persistent, fixed room URLs mean the same branded link is reused for every meeting without generating a new one per session.
Collaboration
In-room collaboration tools include emoji reactions, live chat, screen sharing, and Miro whiteboard integration. Additionally, breakout groups and hybrid meeting support are available on the Pro and Business plans, making Whereby usable for sessions where both remote and in-person participants are present.
Analytics And Insights
Analytics and Insights are available within the Whereby Embedded API product. The Embedded API provides an analytics dashboard, webhook-based event notifications, and the ability to pull call data into custom workflows. These tools are designed for developers monitoring video session performance within their own applications.
Recording And Transcription
Whereby offers Cloud Recording, which saves calls to an organization’s or Whereby’s storage, and Local Recording, which keeps recordings on the device. Additionally, Recording Transcriptions can convert saved cloud recordings into text. For Embedded users, Whereby offers Session Transcriptions and Live Captions, which can transcribe live sessions without requiring a recording. RTMP Streaming also lets teams stream calls to third-party platforms.
Pros And Cons of Whereby
Pros
Maintains clear video during group calls
Helps extend meetings to an external audience through live streaming
Stores meeting records easily for reference
Cons
Trimming video recordings may require separate software
Breakout groups may require manual sorting during meetings
Whereby Pricing
FreeWhereby Meetings | ProWhereby Meetings | BusinessWhereby Meetings | ExploreWhereby Embedded | BuildWhereby Embedded | EnterpriseWhereby Embedded |
|---|---|---|---|---|---|
$0 | $10.99 per month | $13.99 per month | $0 | $9.99 per month | Custom pricing |
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Disclaimer: The pricing details were last updated on Sep 25, 2026 from the vendor's website. Please contact us for a tailored pricing list.
Whereby Reviews
Total 17 reviews
4.6
All reviews are from verified customers
Rating Distribution
5
Stars65%
4
Stars29%
3
Stars6%
2
Stars0%
1
Stars0%
Share your experience
Management Consulting, 11-50 employees
More than a year
“Whereby offers a robust web conferencing solution”
Pros
Its surely a fantastic tool for web conferencing specially with its amazing screen-sharing capabilities.
Cons
I've never had any issues with Whereby. It runs smoothly every time.
Rating Distribution
Ease of use
8
Value for money
10
Customer Support
8
Functionality
10
Media Production, 1-10 employees
More than a year
“The ultimate online meetings tool”
Pros
I really appreciate being able to send comments and share links in real time during meetings. It's especially helpful when discussing topics that involve referencing websites. Sharing my screen is also a game changer as it helps everyone understand what I'm talking about by seeing exactly what I'm seeing.
Cons
I don't like that sometimes my camera permissions get messed up, which wastes time before meetings.
Rating Distribution
Ease of use
10
Value for money
10
Customer Support
10
Functionality
8
Information Technology and Services, 51-100 employees
More than a year
“An easy-to-use virtual meetings tool with many features”
Pros
It eliminates the need for users to install any software. Plus the API allows for video conferencing integration directly into web pages and the ability to create personalized meeting links is a huge plus. I also love that they offer a great free platform.
Cons
It lacks integration with third party applications and analytics. Also we can't share meeting codes during a private meeting, which would be helpful.
Rating Distribution
Ease of use
10
Value for money
8
Customer Support
10
Functionality
8
Frequently Asked Questions
Does Whereby have a mobile app?
Yes. Whereby offers a mobile app for iOS and Android.
Who are the typical users of Whereby?
Whereby software is used by professionals working across IT, healthcare, design, oil and energy, and education.
What other apps does Whereby integrate with?
Whereby integrates with Miro, Google Docs, Google Calendar, Microsoft Outlook, Slack, Trello, and Google Drive.
How much does Whereby cost?
Whereby pricing starts at $9.99/month with the Build plan of the Whereby Embedded product. It also offers the Explore plan at $0 and the Enterprise plan with custom pricing. Whereby Meetings includes a Free plan at $0, a Pro plan at $10.99/month, and a Business plan at $13.99/month. Get in touch with us for a personalized Whereby cost estimate.
What language does Whereby support?
Whereby is offered in multiple languages, including English, Hindi, Italian, Polish, and Dutch.
Does Whereby offer an API?
Yes, Whereby offers API access.
What level of support does Whereby offer?
Whereby offers support via email and a support center.